Tenders

Open

Bid no.: 02/FY/20 Alterations for Universal Access at Dwesa Nature Reserve

Service Providers are hereby invited for the Alterations for Universal Access at Dwesa Nature Reserve. Bidders must be registered with CIDB and have a CIDB designation of 3GB or 3GB PE only. Contractors with CIDB grading of 4GB or higher or 2GB or lower will not be considered for this bid.

 Bid documents outlining detailed specifications will be made available upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number 211021, Account Number 62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 03/FY/20 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

Compulsory briefing session will be conducted at Dwesa- Cwebe Nature Reserve, on Friday, 15 November 2019 at 12h00 noon. Failure to attend the compulsory briefing session will lead to immediate rejection of the bid.

For directions to site please contact Siyabulela Lazarus on 043 492 0792.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, 5200, by not later than 11h00am on the 10th of December 2019, at which time the bids will be opened in public. Tender documents will be available from the 11th of November 2019.

Enquiries regarding the payment for and collection of Bid Document should be directed to Mr. Mcebisi Sandi at (043) 492 0685, E-mail: [email protected].  Technical enquiries can be directed to Ms Mandilakhe Lawana on (043 492 0845), E-mail:[email protected].

 EVALUATION CRITERIA

Stage 1 – Pre – Requisites

Stage 2 – Local Production and Content

Stage 3 – Financial Offer and Preference Evaluation Functionality: 80/20

Stage 4 – Risk Analysis

 

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number – 0800 611 085

Tip-offs Website: www.whislteblowing.co.za

Bid no.: 03/FY/20 The Construction Huts for the Leopard Trail at Baviaanskloof World Heritage Site.

Service Providers are hereby invited for The Construction Huts for the Leopard Trail at  Baviaanskloof World Heritage Site. Bidders must be registered with CIDB and have a CIDB designation of 4SM or 3SM PE only. Contractors with CIDB grading of 5SM or higher or 2SM or lower will not be considered for this bid. 

Bid documents outlining detailed specifications will be made available upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number 211021, Account Number 62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 03/FY/20 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

Compulsory briefing session will be conducted at Baviaanskloof World Heritage Site, Western Section on Tuesday, 19 November 2019 at 12h00 noon. GPS Coordinates: 33 34 28.01 S/ 23 42 57.85 E

For directions to site please contact Wayne Erlank on 072 430 6423. Failure to attend the compulsory briefing session will result in immediate rejection of the bid.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, 5200, by not later than 11h00am on the 10th of December 2019, at which time the bids will be opened in public. Tender documents will be available from the 11th of November 2019.

Enquiries regarding the payment for and collection of Bid Document should be directed to Mr. Mcebisi Sandi at (043) 492 0685, E-mail: [email protected].  Technical enquiries can be directed to Ms Mandilakhe Lawana on (043 492 0845), E-mail:[email protected].

 EVALUATION CRITERIA

Stage 1 – Responsiveness

Stage 2 – Local Production and Content

Stage 3 – Functionality

Stage 4 – Financial Offer and Preference Evaluation  (80/20)

Stage 5 – Risk Assessment

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number – 0800 611 085

Tip-offs Website: www.whistleblowing.co.za

BID NO.04/FY/20- THE APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE MARKETING SERVICES TO THE EASTERN CAPE PARKS AND TOURISM AGENCY FOR A PERIOD OF THREE YEARS

TENDER NOTICE

 

BID NO.04/FY/20

Bids are hereby invited for THE APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE MARKETING SERVICES TO THE EASTERN CAPE PARKS AND TOURISM AGENCY FOR A PERIOD OF THREE YEARS 

 

The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for The Appointment of a Service Provider to Provide Marketing Services to the Eastern Cape Parks and Tourism Agency for a period of Three Years

Bid documents outlining detailed specifications will be made available from Monday 11th November 2019 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 04/FY/20 and fax proof of payment to 086 609 6164 prior to the collection of the bid documents.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street(Corner of Fleet street & Oxford Street), by not later than 11h00 on Tuesday, 10th December 2019, at which time the bids will be opened in public.

 

For all enquiries regarding the bid document please contact Mr Nathan Leeuw at 043 492 0693, e-mail: [email protected] or Contact Mr Bongani Matshisi for technical enquires at 043 492 0881 during working normal hours, email Bongani.Matshisi @ecpta.co.za

 

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000

EVALUATION CRITERIA

A four stage evaluation process will be employed. In Stage 1 all bids received will be evaluated for Pre-requisite. Only service providers who meet all the criteria for Pre-requisite will proceed to Functionality (Stage 2). The top Three (3) highest scoring bidders who score above 80 points on functionality will be required to make a presentation (Stage 3) to ECPTA panel. Only shortlisted bidders who obtain a minimum score of 75 points and above on their presentation (Stage 3) will proceed to Stage 4 (Price and B-BBEE)

 STAGE 1: PRE- REQUISITES

 Bidders must submit a Bank Rating Certificate obtainable from registered Banks. Only bidders with a Bank rating of “C” or higher will be allowed to apply for this bid

 Failure to provide a Bank rating certificate of “C” or higher from a registered Bank will result in immediate disqualification of your bid. Account Confirmation letters will not be considered.

  • Bidders must have a Head Office within the Eastern Cape. Proof of address must be submitted in the form of:
  • Lease Agreement; or
  • Utility Bill; or
  • Municipal Account

Failure to submit the proof of the address in the above format will lead bidder being disqualified

 STAGE 2: FUNCTIONALITY CRITERIA

Evaluation Criteria Points 
Experience The service provider must be suitably qualified and have a proven track record in branding, marketing and communication services both in the tourism and conservation industry. Bidders must provide samples to demonstrate experience of previous similar work done on Integrated Marketing Campaigns:

 

Print Campaigns (maximum 15 points)

·         3 X Print Campaigns (15 points)

·         2 X Print Campaigns (10 points)

·         1 X Print Campaigns (5 points)

 

Note: Each sample must be accompanied by a reference letter. Failure to submit both the sample and the reference letter will result in no points being scored. No part points will be awarded

 

Radio Campaigns (maximum 15 points)

·         3 X Radio Campaigns (15 points)

·         2 X Radio Campaigns (10 points)

·         1 X Radio Campaigns (5 points)

Note: Each script must be accompanied by a reference letter. Failure to submit both the script and the reference letter will result in no points being scored. No part points will be awarded

 

Social Media Campaigns (maximum 10 points)

·         3 X Social Media Campaigns (10 points)

·         2 X Social Media Campaigns (6 points)

·         1 X Social Media Campaigns (3 points)

Note: Each screenshot must be accompanied by a reference letter. Failure to submit both the screenshot and the reference letter will result in no points being scored. No part points will be awarded

 

40
CapacityBidders must provide CV’s and copies of relevant qualifications of key personnel that will be working on the ECPTA account as follows:

·         Creative Director (15 points)

·         Senior Graphic Designer (10 points)

·         Junior Graphic Designer (5 points)

·         Senior Copywriter (15 points)

·         Accounts Executive (15 points)

 

Creative Director, Senior Copywriter &  Accounts Executive Senior Graphic Designer experience Junior Graphic Designer experience
5 years’  and more = 15 points4 years’ experience = 12 points

3 years’ experience = 9 points

2 years’ experience = 6 points

1 year experience = 3 points

0 experience = 0 points

5 years and more = 10 points4 years’ experience = 8 points

3 years’ experience = 6 points                      

2 years’ experience = 4 points

1 year experience = 2 points

No  experience = 0 points

5 years and more = 5 points4 years’ experience = 4 points

3 years’ experience = 3 points                      

2 years’ experience = 2 points

1 year experience = 1 points

No  experience = 0 points

 

 

 

 

 

 

 

 

 

 

NB: Bidders must submit Detailed CV’s and copies of relevant qualifications of each staff member listed above in order to be able to claim points. Failure to submit either a Detailed CV or copies of Qualifications will result to zero points awarded. (No partial points will be awarded for partial information submitted)

60
TOTAL 100 

 

Only the Top Three (3) highest scoring bidders above 80 will proceed to Stage Three (3) where service providers will present a proposal to the ECPTA panel. Points scored in stage 2 will not be carried over to the next stage

 

STAGE 3 – PRESENTATION OF A WRITTEN PROPOSAL

A detailed criteria for the Presentation Stage will be sent to the top Three (3) shortlisted highest scoring service providers from Stage 2. Bidders will be expected to prepare a presentation and present it to a panel of ECPTA officials. Only shortlisted bidders who obtain a minimum score of 75 points and above on their presentation (Stage 3) will proceed to Stage 4 (Price and B-BBEE)

 

STAGE 4: PRICE AND B-BBEE

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

 BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the National Treasury Central Supplier Database (Copy of valid CSD report to be attached)
  • Bidders must complete the set of bidding documents provided by ECPTA. Failure to complete the documents will result in immediate rejection of the proposal
  • The ECPTA does not bind itself to accept the lowest priced bid or any other Bid and reserves the right to accept the whole or part of the Bid
  • BID’s submitted are to hold good for a period of 120 days
  • BID’s which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
  • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents;
  • A service level agreement (SLA) shall be signed with the successful service provider.
  • ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the Bid. Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
  • Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to Service Providers who reside within the Eastern Cape.

NB:    The following documents must be submitted with the BID document:

  • Valid summary of the CSD Report
  • Service providers who are not registered with the National Treasury Central Database of Suppliers must visit [email protected] to register their companies, after the completion of the registration report, a summary report must be included to their bid documents.
  • Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.

Closed

BID NO.01/FY/20- THE APPOINTMENT OF A PANEL OF LEGAL SERVICE PROVIDERS FOR A PERIOD OF THREE (3) YEARS FOR THE EASTERN CAPE PARKS & TOURISM AGENCY.

TENDER NOTICE

 

BID NO.01/FY/20

Bids are hereby invited for THE APPOINTMENT OF A PANEL OF LEGAL SERVICE PROVIDERS FOR A PERIOD OF THREE (3) YEARS FOR THE EASTERN CAPE PARKS & TOURISM AGENCY.

 

The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of experienced service provider(s) to form part of a Panel of Legal Service Provider(s) for a period of Three (3) Years for the Eastern Cape Parks & Tourism Agency.

 

 

Bid documents outlining detailed specifications will be made available from Monday 12th August 2019 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 01/FY/20 and fax proof of payment to 086 609 6164 prior to the collection of the bid documents.

 

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street(Corner of Fleet street & Oxford Street), by not later than 11h00 on Tuesday, 17th September 2019, at which time the bids will be opened in public.

 

For all enquiries regarding the bid document please contact Mr Nathan Leeuw at 043 492 0693, e-mail: [email protected] or Contact Mr Melumzi Fadashe for technical enquires at 043 492 0687 during working normal hours, email [email protected]

 

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000

 

In terms of regulation 4 of the Preferential Procurement Policy Framework issued in terms of PPPFA, Act 5 of 2000 and its Regulations of 2017. Quotations will be requested from the approved panel member when the need arises.

 

STAGE 1 –   PRE-QUALIFICATION

In this stage All bids received will be verified for compliance and completeness of the submitted proposal per the below set of mandatory requirements. Bidders who fails to comply with the below requirements will be eliminated and bidders who comply with the below progresses to the next stage of technical evaluation.

  • Submission of proof of enrolment with the Legal Practice Council
  • Submission of a valid certified copy of the Legal Practitioners Fidelity Fund Certificate for each member who is a sole practitioner, partner or director of the firm of attorneys and who will attend to ECPTA matters.
  • Submission of a certified valid letter of good standing with the relevant Legal Practice Council for each attorney who forms part of the team that will attend to ECPTA matters, not older than 3 (three) months.
  • Submission of a Firms Indemnity Certificate issued for present year.
  • The Bidder must have a physical office within the jurisdiction of the Province of the Eastern Cape [ Proof must be submitted in the form of a lease agreement or municipal account]

 

 

 

 

 

 

 

 

 

 

STAGE 2- FUNCTIONALITY

FUNCTIONALITY MAXIMUM POINTS
COMPANY EXPERIENCEFirm experience in the field (s) of speciality.If a firm of attorneys has expertise in more than one field of law, all relevant fields must be indicated in the proposal together with demonstrated experience in the specified areas of law.

–       6 years’ experience and more = 30

–       5 years’ experience = 25

–       4 years’ experience = 20

–       3 years’ experience = 15

–       2 years’ experience = 10

–       1 years’ experience = 5

NB: Please provide reference letters from clients whom the firm has successfully represented for services listed in the scope of work. Each year of experience will qualify for 5 points. Each assignment completed must be accompanied by a proof in a form of:

  • Appointment Letters; or
  • Written Testimonial Letters; or
  • Service Level Agreements; or
  • Purchase Orders

Failure to provide proof of either of the above will lead to zero points allocated. Proof needs to indicate the period (time frames) and the type of work done. Years of experience will be assessed according to proof of experience provided.

30 

 

 

 

 

METHODOLOGY The bidders must submit a detailed methodology including but not limited to the following:

 

a)    How the bidder will assist ECPTA in achieving the objective to promote participation of Previously Disadvantaged Individuals (PDI’s) owned law firms and Previously Disadvantaged Individual law professionals through its panel of attorneys.

Note: Previously Disadvantaged Individually owned Law firms should demonstrate skills transfer (10 points)

b)    Demonstrate the ability to manage litigation and conduct detailed and credible research in identifying and applying the applicable laws and regulatory instruments to the given set of facts in appropriate cases and providing solutions thereto; and provide legal opinions in all areas referred. Bidders can provide information on cases handled, opinions prepared, etc.(10 points)

c)    Demonstrate the ability to meet deadlines, especially on a short-time frame, and give examples of how past tight deadlines have been successfully met. E.g. urgent applications, opinions, etc. (10 points)

d)    Any value-added services that the bidder may be in a position to offer ECPTA (10 points)

 

40
KNOWLEDGE AND EXPERTISEArea(s) of specialty of the lead attorney(s) as per the areas of the law listed in the scope of work.

 

(a)  Demonstrable experience in the identified area(s) of the law (as stated above)

 

  1. Detailed CV of the lead attorney(s) with a minimum five (5) years’ post admission experience in the identified area (s) of service and proof of qualification (20 points)

 

NB: Provide both CVs and proof of qualification for the lead attorney(s) to justify awarding the above points. Failure to provide proof of the above in the mentioned format will result in no points being awarded. (No partial points will be awarded for partial information submitted)

 

 20 

 

 

 

SUPPORT STAFF Bidders must provide information on any additional staff employed by the -firm with more than five (5) years’ experience in the categories selected in the scope of works (2 points will be allocated per resource). This includes admin and professional staff. 

NB: Provide brief CVs for each member to justify awarding the above points. Failure to provide proof of the above will result in no points being scored. (No partial points will be awarded for partial information submitted)

10
TOTAL 100

 

NB:

  • Only bidders who obtain 70 out of 100 points for functionality will be shortlisted to the panel for each category.
  • Bidders who wish to bid for more than 1 category need to provide supporting functionality documentation separately for each category according to the annexures stated on page 17
  • The top three (3) scoring bidders based on functionality per legal category will form part of the panel.
  • Where bidders score the same amount of points on functionality, bidders with the highest B-BBEE rating will be considered. Where bidders score equal points on functionality and B-BBEE status, bidders will be chosen from a drawing of lots overseen by ECPTA internal auditors

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

 

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the National Treasury Central Supplier Database (Copy of valid CSD report to be attached)
  • Bidders must complete the set of bidding documents provided by ECPTA. Failure to complete the documents will result in immediate rejection of the proposal
  • The ECPTA does not bind itself to accept the highest scoring bid or any other Bid and reserves the right to accept the whole or part of the Bid
  • BID’s submitted are to hold good for a period of 120 days
  • BID’s which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
  • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents;
  • A service level agreement (SLA) shall be signed with the successful service provider.
  • ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the Bid. Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
  • Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic

Development though Procurement Initiatives, preference will be given to contractors who       reside within the immediate geographical locality of the Head Office. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:

  • Service Providers within Ward Level
  • Service Providers within Local Municipality Level
  • Service Providers within District Municipality Level
  • Service Providers within Provincial Level

 

 

 

 

 

 

 

Awarded

Bid No 22/FY/19 Supply, delivery and offloading of Fencing Materials to Mpofu Nature Reserve.

Successful bidder: Sikhumbulanathi Pty Ltd

Amount: R 571 065,54

BID NO.21/FY/19-PROVISION OF PRINTING SERVICES FOR A PERIOD OF THREE (3) YEARS WITH AN OPTION TO EXTEND FOR A FURTHER TWO (2) YEARS

Successful bidder: Gemprint (Pty) Ltd

Amount: Various Rates

Screen width: