Tenders

Open

Bid No 22/FY/19 Supply, delivery and offloading of Fencing Materials to Mpofu Nature Reserve.

Bids are herby invited  for the Supply, delivery and offloading of Fencing Materials to Mpofu Nature Reserve.

 

Bid documents outlining detailed specifications will be made available on the 11th February 2019 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number – 62692245949”. Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 22/FY/19 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

 

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, by not later than 11H00am on the 12th March 2019, at which time the bids will be opened in public.

 

Enquiries regarding the payment for and collection of Bid Document should be directed to Ms. Sibulele Dondashe at (043) 492 0816, E-mail: [email protected]. Technical enquiries can be directed to Mr. Milton Manzini at (043) 492 0689, E-mail: [email protected].

 

 

 

 

 

 

 

 

 

 

Bids will be evaluated in accordance with the Preferential Procurement Policy Frame Work Act (PPPFA) of 2000 (Act No. 5) and the Preferential Procurement Regulations of 2017.

 

STAGE 1 -Local Production and Content

 

Locally manufactured fence (wire) and steel will be considered. The wire is designated at 100% local production and content. Bidders must obtain a minimum of 100% local content on designated items as detailed in the specifications. Bidders must complete and submit SBD 6.2 and Annexure C. Failure to complete the SBD 6.2 and or Annexure C or failure to obtain the stipulated minimum threshold for local content will result in immediate rejection of the bid.

 

STAGE 2: FUNCTIONALITY

Criteria Weight
Company experience•               3 or more supply and delivery projects = 20•               2 supply and delivery projects = 15

•               1 supply and delivery project = 5

Only projects with a rand value of R250, 000 and above will be considered for point scoring. Bidders must submit proof of experience from previous clients that have been serviced in the past indicating the nature of goods supplied and the value of the contract. The proof of experience that will be acceptable is written reference letters, letter of awards, copies of purchase orders and Service Level Agreements. The proof of experience must be on the client’s letterhead and signed by an authorized signatory. Unsigned proof of experience will not be considered,

NB: Failure to submit written proof of experience in the prescribed format will result in zero points awarded.

20 

 

Delivery Lead TimeBidders must submit written confirmation of delivery lead times from their manufacturers. 

Delivery Lead Time (from date of award) Points
0-6 weeks 30
7-10 weeks 25
11-12 weeks 20
13- 16 weeks 10
>more than 16 weeks 0

 

Failure to submit written confirmation letter from the manufacturers will lead to zero points awarded.

 

30
Financial CapabilityBidders must submit Bank Rating Certificates with a Code C or higher or submit written confirmation letter from Financial Institutions certifying that the bidder will be funded should they be awarded the project . The Bank Rating/ confirmation letter must be issued by the Institution that is accredited by the Financial Service Board. Failure to submit Bank Rating Certificate or confirmation letter from accredited financial institutions will result to zero points awarded.NB: Bank account confirmation letter will not be considered for point scoring. 20
 

Locality of the bidder (Local Economic Development)State and submit proof of address where the Head Office of the company is based(30 points)

 

  • Stated head office is within the Eastern Cape (EC) = 30 points
  • Head office outside the EC = 5 points

Note: Proof must be in the form of

  • Lease Agreement
  • Utility Bill
  • Municipal Account

Failure to submit proof of address in the prescribed format will lead to zero points.

30

 

Bidders must obtain a minimum of 75 points of functionality in order to be considered for Stage 3 (Price & B-BBEE). Bidders who fail to obtain a minimum score of 75 points on functionality will be disqualified from the process.

 

STAGE 3- Price and B-BBEE

Criteria Weighting
Bid Price 80
B-BBEE Status 20
Total 100

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

 

 

Bidders shall take note of the following bid conditions:

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Eastern Cape Parks & Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
  • Canvassing with ECPTA officials shall disqualify a Tender
  • Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • Bids submitted are to hold good for 120 days.
  • Bidders must be registered on the Centralized Supplier Database (CSD)
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to service providers who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy will be followed in order to effectively stimulate the local economy:
  • service providers within Ward Level
  • service providers within Local Municipality Level
  • service providers within District Municipality Level
  • service providers within Provincial Level_____________________________________________________________________________Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com   
  •  
  •  
  •  
  •  
  • ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Closed

BID NO.21/FY/19-PROVISION OF PRINTING SERVICES FOR A PERIOD OF THREE (3) YEARS WITH AN OPTION TO EXTEND FOR A FURTHER TWO (2) YEARS

 

TENDER NOTICE

BID NO.21/FY/19

Bids are hereby invited for THE PROVISION OF PRINTING SERVICES FOR A PERIOD OF THREE (3) YEARS WITH AN OPTION TO EXTEND FOR A FURTHER TWO (2) YEARS.

 

The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for THE PROVISION OF PRINTING SERVICES FOR A PERIOD OF THREE (3) YEARS WITH AN OPTION TO EXTEND FOR A FURTHER TWO (2) YEARS.

 

Bid documents outlining detailed specifications will be made available on the 09 November 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number – 62692235651”. Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 21/FY/19 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

 

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, by not later than 11H00am on the 04 December 2018, at which time the bids will be opened in public.

 

Enquiries regarding the payment for and collection of Bid Document should be directed to Ms Sibulele Dondashe at (043) 492 0816, E-mail: [email protected]. Technical enquiries can be directed to Mr. Gavin Shaw at 079 496 7893, E-mail: [email protected].

 

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000

 

EVALUATION CRITERIA

A four (4) stage evaluation process will be employed. In Stage 1 all bids received will be evaluated on pre-qualification where suppliers who do not meet the criteria will be disqualified. In Stage 2, bidders will be evaluated on functionality and only service providers who obtain a minimum of 70 points and above on functionality will proceed to the third stage. In stage 3, bidders will be subject to a loco inspection and only service providers who meet the minimum criteria for Loco inspection will proceed to Stage 4 where bids will be assessed for Price and B-BBEE Status Level in accordance with the Preferential Procurement Policy Framework Act (Act No. 5 of 2000) and the Preferential Procurement Regulations of 2011.

 

STAGE 1PRE-REQUISITE             

  • Bidders must have offices within the Eastern Cape Province. Bidders must submit proof of offices in a form of municipal account, lease agreement or municipal billing clearance.
  • Bidders must submit a Bank Rating Certificate with Code C or higher. Bank account confirmation letters will not be considered

NB: Failure to submit any of the above requirements will lead to immediate disqualification of the bid.

 

STAGE 2FUNCTIONALITY

Functionality will be assessed against the criteria and weightings specified in Table 1 below. Bidders who score 70 or more will proceed to Stage 3 evaluation where the Loco inspection will be assessed. Points scored in Stage 2 will not be carried forward to the Stage 3 evaluation.

 

TABLE 1: FUNCTIONALITY CRITERIA

FUNCTIONALITY MAXIMUM POINTS
Company Experience and Client List:

  • 6 years of experience or more= 40 points
  • 5 years of experience= 35 points
  • 4 years of experience= 30 points
  • 3 years of experience= 25 points
  • 2 years of experience=15 points
  • 1 year         of experience= 5 points
  • No experience = zero points

Bidders must submit proof of experience in a form of appointment letters/copies of contracts/written testimonials/purchase orders in the letterhead of their previous clients serviced. Failure to submit proof of experience in the prescribed format will lead to zero points awarded.

No partial points will be awarded for partial information submitted

40
Organizational Structure and Key Personnel:Bidders must submit an organizational structure depicting the following key personnel: (20)

Resource Requirement CV with a minimum of 3 year’s relevant experience Demographic Representation
Accounts Manager 2.5 points 2.5 points
Printing personnel 2.5 points 2.5 points
Delivery personnel 2.5 points 2.5 points
Administration personnel 2.5 points 2.5 points

 

Bidders must submit detailed CV’s with specific reference to years of experience of proposed key personnel to be used on the account in order to claim points

20 
Delivery and CapacityDemonstrate necessary capacity to deliver required services, this must not be limited to resources listed on the table below 

Requirements Evidence Points
At least one (1) Heavy duty printing machine Proof of purchase/lease agreement with photos of machines 20
At least two (2) delivery vehicles Copies of registration certificates/lease agreements 10

 

Failure to provide evidence in the prescribed format will lead to zero points allocated. No partial points will be awarded for partial information submitted.

30
Quality assurance and contract management (10)

    • Bidders must submit a detailed quality management process/policy (5)
  • Bidders must submit a contingency plan for any disruptions that may be experienced during the implementation of the contract (5)
10
TOTAL 100

STAGE 3In Loco Inspection

Only Bidder who receive a minimum of 70 points and above for stage 2 will be evaluated in stage 3. In this stage bidders will be verified on all information submitted on Stage 2. Any discrepancies between the information submitted for the functionality criteria and the in loco inspection will result in immediate disqualification of the bidder. Bidders who are successful in stage 3 will proceed to stage 4.

 

STAGE 4PRICE AND B-BBEE

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2011. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is provided as proof the company will automatically score zero.

 

TABLE 2: Points available per criteria in Stage 4

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

Bidders shall take note of the following bid conditions:

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Eastern Cape Parks & Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
  • Canvassing with ECPTA officials shall disqualify a Tender
  • Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • Bids submitted are to hold good for 120 days.
  • Bidders must be registered on the Centralized Supplier Database (CSD)
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to service providers who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy will be followed in order to effectively stimulate the local economy:
    • service providers within Ward Level
    • service providers within Local Municipality Level
    • service providers within District Municipality Level
    • service providers within Provincial Leve

 

    • ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
    • _____________________________________________________________________________

Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

BID NO.20/FY/19- THE APPONTIMENT OF A SERVICE PROVIDER TO REDESIGN AND DEVELOP A NEW WEBSITE FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

TENDER NOTICE

BID NO.20/FY/19

Bids are hereby invited for THE APPOINTMENT OF A SERVICE PROVIDER TO REDESIGN AND DEVELOP A NEW WEBSITE FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

 

The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for THE APPOINTMENT OF A SERVICE PROVIDER TO REDESIGN AND DEVELOP A NEW WEBSITE FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

 

 

Bid documents outlining detailed specifications will be made available from Friday 26th October 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 20/FY/19 and fax proof of payment to 086 609 6164 prior to the collection of the bid documents.

 

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street(Corner of Fleet street & Oxford Street), by not later than 11h00 on Friday, 16 November2018, at which time the bids will be opened in public.

 

For all enquiries regarding the bid document please contact Mr Nathan Leeuw at 043 492 0693, e-mail: [email protected] or Contact Mr Siyabonga Malotana for technical enquires at 043 705 4400 during working normal hours, email [email protected]

 

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000

 

EVALUATION CRITERIA

A Four (4) stage evaluation process will be employed. In Stage 1 all bids received will be evaluated for Pre-qualification. Only service providers who meet all the criteria for Pre-qualification will proceed to Functionality (Stage 2). The Top 3 Bidders who obtain 75 points and above on functionality will proceed to Stage 3 (Presentations). Bidders that score 70% for the presentations will be proceed to Stage 4 of the evaluation process.

 

STAGE 1: PRE- QUALIFICATION

Bidder must provide proof of the following:

  • Provide CV’s of key personnel that will be working on the ECPTA account:

 

    • Creative Director ( with a minimum of five years’ relevant experience)
    • Senior Copywriter ( with a minimum of five years’ relevant experience)
    • Web Developer with a Bachelor’s Degree or higher and a Microsoft Certified Web Development Qualification (with a minimum of five years’ relevant experience) NB: Bidders must submit CV, copies of academic qualifications and a copy of certification.
  • Account Manager ( with a minimum of five years’ relevant experience)
  • NB: Failure to submit any of the above requirements will result to disqualification of the bid.

 

 

  • STAGE 2: FUNCTIONALITY CRITERIA
Evaluation Criteria Points
Experience  Projects above R250k – 30 points

Provide website addresses and reference letters for each website developed previously. Only web links developed that have a project award value that is above R250 000 will be considered:

·         2 X Website addresses (30 points)

·         1 X Website addresses (15 points)

 

Projects below R250k – 20 points

Provide website addresses and reference letters for each website developed previously. Only web links developed that have a project award value that is below R250 000 will be considered:

·         6-8 X Website addresses (20 points)

·         3-5 X Website addresses (15 points)

·         1-2 X Website addresses (10 points)

·         0 X Website addresses (0 points)

 

Proof of above the projects completed must be in the form of Reference Letters, Letters of award, Service Level Agreements or invoices. Proof must have company name, contact person and details. NB: Failure to provide proof of the above will result in no points being scored.

 

50
Project Management Submit a detailed Methodology for the project highlighting:

·         Detailed Implementation Plan with timelines and key milestones (30 points)

·         Project Management Tools (20 points)

 

NB: Bidders are to submit a detailed proposal clearly highlighting the above. Please note that the project delivery date is 3 months from date of appointment. This must be reflected in the project plan.

 

50
TOTAL 100

 

NB: The Top 3 Bidders who obtain 75 points and above on functionality will proceed to Stage 3 (Presentations).

STAGE 3 – Presentation

Only Bidders who obtain 70 points and above out of 100 points for the presentation will proceed to Stage 4 of the evaluation process.

NB: Only shortlisted service providers will be sent the detailed presentation criteria.

 

STAGE 4 – PRICE and B-BBBEE

 

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate must be submitted to substantiate B-BBEE Status claimed. When such certificate is provided as proof the company will automatically score zero

 

 

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

 

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the National Treasury Central Supplier Database (Copy of valid CSD report to be attached)
  • Bidders must complete the set of bidding documents provided by ECPTA. Failure to complete the documents will result in immediate rejection of the proposal
  • The ECPTA does not bind itself to accept the lowest priced bid or any other Bid and reserves the right to accept the whole or part of the Bid
  • BID’s submitted are to hold good for a period of 120 days
  • BID’s which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
  • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents;
  • A service level agreement (SLA) shall be signed with the successful service provider.
  • ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the Bid. Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
  • Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic

Development though Procurement Initiatives, preference will be given to contractors who       reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:

  • Service Providers within Ward Level
  • Service Providers within Local Municipality Level
  • Service Providers within District Municipality Level
  • Service Providers within Provincial Level
  • Service Providers within National Level

 

 

Bid No.: 18/FY/19 – Supply, Delivery and Offloading of Lucerne to Great Fish River, Baviaanskloof and Mpofu Nature Reserve for the ECPTA for a period of three (3) years on “as and when required”

Bids are hereby invited for Supply, Delivery and Offloading of Lucerne to Great Fish River, Baviaanskloof and Mpofu Nature Reserve for the ECPTA for a period of three (3) years on “as and when required”

Bid documents outlining detailed specifications will be made available on the 19 October 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number -62692245949” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 18/FY/19 and fax proof of payment to 086 731 6951 prior to the collection of the bid documents.

 

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at 17-25 Oxford Street, Corner Oxford & Fleet Street, East London, 5201, by not later than 11h00 on the 09 November 2018, at which time the bids will be opened in public.

EVALUATION CRITERIA

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2005 AND ITS REGULATIONS AS FOLLOWS:

Price & B-BBEE

PRICE & B-BBEE POINTS
Price 80
B-BBEE Status 20
Total 100

 

For all enquiries regarding the bid document please contact Miss Hlokoma Nzanzeka [email protected], Tel: 043 492 0758. All technical enquiries please contact Mr Gavin Shaw   [email protected], Tel: 087 286 6545

 

The ECPTA has zero tolerance to corruption, report any threat of corruption to the following contact details:

Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88;

Tips-offs Website: www.tip-offs.com – YOU HAVE A RIGHT TO REMAIN ANONYMOUS.

BID NO: 18/FY/19- SUPPLY, DELIVERY AND OFFLOADING OF LUCERNE TO GREAT FISH RIVER, BAVIAANSKLOOF AND MPOFU NATURE RESERVE FOR ECPTA FOR A PERIOD OF THREE (3) YEARS ON “ AS AND WHEN REQUIRED BASIS”

The Eastern Cape Parks & Tourism Agency is looking for a suitable service provider for the Supply, delivery and offloading of Lucerne to Great Fish River, Baviaanskloof and Mpofu Nature Reserve for ECPTA for a period of three (3) years on an “ As And When Required Basis”

 

Bid documents outlining detailed specifications will be made available on the 19 October 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number – 6269 2245 949”. Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 18/FY/19 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

 

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, by not later than 11H00am on the 09 November 2018, at which time the bids will be opened in public.

 

Enquiries regarding the payment for and collection of Bid Document should be directed to Ms Hlokoma Nzanzeka at (043) 492 0758, E-mail: [email protected]. Technical enquiries can be directed to Mr. Gavin Shaw at 087 286 6545, E-mail: [email protected].

 

Bids will be evaluated in accordance with the Preferential Procurement Policy Frame Work Act (PPPFA) of 2000 (Act No. 5) and the Preferential Procurement Regulations of 2017.

A two stage evaluation process will be employed. Stage 1 will include prerequisites for bidding. Only service providers that provided all of what is required will proceed to stage 2 where bids will be assessed for price and B-BBEE Status Level in accordance with the Preferential Procurement Regulation of 2017.

 

Stage 1 – Prerequisites include the following:

  • The supplier has to be an existing lucerne supplier with a minimum of two years relevant experience (submit proof of projects completed for each year in the form of appointment letters, and/or written references from previous clientele)
  • The bidder must demonstrate abilities to deliver at least a minimum of 1500 bales in one year in the reference letters for a minimum of two years as above
  • 1 truck with at least the capacity of 400 bales (proof of ownership or copy of agreement with leasing partner company accompanied by their proof of ownership of the truck)
  • If the bidder is not a producer, a letter from the producer indicating quantity and quality available to the bidder should be attached
  • ECPTA Invites bids from service providers with a B-BBEE certificate or Sworn Affidavit of Level 1 up to Level 2. No service provider of B-BBEE Level of over and above Level 2 will be considered for this Bid. Include a B-BBEE certificate or Sworn Affidavit certificate of Level 1 or 2 for compliance to this requirement.

 

NB: FAILURE TO PROVIDE ANY PROOF OF THE ABOVE WILL RESULT THE BIDDER BEING DISQUALIFIED. ONLY BIDDERS MEET ALL THE ABOVE (STAGE 1) WILL BE CONSIDERED TO BE EVALUATED FOR PRICE AND B-BBEE (STAGE 2).

 

Stage 2 – The preferential procurement regulations of 2017 will apply and quotes will be scored against Price and B-BBEE contribution level (Table 2). Points for Price and B-BBEE status will be calculated as described in the Preferential Procurement Regulations of 2017 and in the attached Preferential Points Claim Form. The attached Preferential Points Claim Form (SBD 6.1) must be completed if points are to be claimed for B-BEE contributions and a B-BBEE compliance certificate or a sworn affidavit must be submitted to substantiate this claim.

 

Price and B-BBEE

Criteria Weighting
Bid Price 80
B-BBEE Status 20
Total 100

 

 

 

Bidders shall take note of the following bid conditions:

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Eastern Cape Parks & Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
  • Canvassing with ECPTA officials shall disqualify a Tender
  • Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • Bids submitted are to hold good for 120 days.
  • Bidders must be registered on the Centralized Supplier Database (CSD)
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to service providers who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:
  • service providers within Ward Level
  • service providers within Local Municipality Level
  • service providers within District Municipality Level
  • service providers within Provincial LevelECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
  • Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com
  • _____________________________________________________________________________

Bid No. 13 FY 19- The supply, delivery & offloading of linen & towels for a period of three (3) years with an option to extend for a further two (2) years on a year to year basis for the Eastern Cape Parks & Tourism Agency

Bids are hereby invited for THE SUPPLY, DELIVERY AND OFFLOADING OF LINEN AND TOWELS FOR A PERIOD OF THREE(3) YEARS WITH AN OPTION TO EXTEND FOR A FURTHER TWO(2) YEARS ON A YEAR TO YEAR BASIS FOR THE EASTERN CAPE PARKS & TOURISM AGENCY  

The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for The Supply, Delivery and Offloading of Linen and Towels for a period of Three(3) Years with an option to extend for a further Two(2) years on a year to year basis for The Eastern Cape Parks & Tourism Agency

Bid documents outlining detailed specifications will be made available from Tuesday 17th July 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 13/FY/19 and fax proof of payment to 086 609 6164 prior to the collection of the bid documents.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street(Corner of Fleet street & Oxford Street), by not later than 11h00 on Friday, 17 August 2018, at which time the bids will be opened in public. 

For all enquiries regarding the bid document please contact Mr Nathan Leeuw at 043 492 0693, e-mail: [email protected] or Contact Ms Siyasanga Mabuyane for technical enquires at 043 705 4400 during working normal hours, email [email protected]

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000

EVALUATION CRITERIA

A Five Stage evaluation process will be employed. In Stage 1 all bids received will be evaluated for Pre-Qualification. Only service providers who meet all the criteria for Pre-qualification will proceed to be evaluated for Local Content (Stage 2). Bidders who meet all the criteria for Local Content will be evaluated in Stage 3 for Functionality (Stage 3). Bidders who obtain 70 points and above on functionality will go through to Stage 4 for Site Visitation. Only bidders who obtain a minimum score of 70 points and above for the Site Visitation will proceed to Stage 5 (Price and B-BBEE)

 

STAGE 1: PRE- QUALIFICATION

  • Only SABS approved goods will be accepted.
  • Only 100% local production or manufactured linen and towels will be accepted.
  • A copy of the DTI authorization letter to import raw material must be submitted together with the bid document at the closing date of the bid.
  • Bidders must submit Valid Manufacturers Letter of Good Standing with the Compensation Fund
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, only service providers and manufacturers who reside within the Eastern Cape Province will be considered. Service providers and manufacturers must submit proof of address of the manufacturing warehouse. Failure to submit proof of address will result in immediate rejection of the bid. Note: if the manufacturing warehouse of another company will be used, documentation to confirm such relationship or arrangement must be included. Failure to provide proof of arrangements will lead to immediate rejection of the bid.
  • Proof of a minimum of at least Three (3) relevant projects completed must be submitted in the form of Reference Letters, Letters of award, Service Level Agreements. Proof must have company name, contact person and details, Scope of work, year and duration of contract. (Failure to produce the relevant information will result in bid being disqualified)
  • NB: Failure to provide proof of the above in the prescribed format will result in bidder being disqualified
  • The Declaration of Interest form must be completed.
  • The bid document must be completed in all respects in black ink.
  • Bids must be submitted on original bid documents.
  • Bid documents must remain intact and no portion may be detached.

 

NB: FAILURE TO PROVIDE ANY OF THE ABOVE WILL RESULT IN THE BIDDER BEING DISQUALIFIED

STAGE 2: LOCAL CONTENT

  • Bidders must declare the local production and content as per the requirement of SBD 6.2. Failure to complete SBD 6.2 will result in immediate rejection of the bid
  • The minimum requirement threshold for Local Production and Content for the linen is 100%. Bidders must fully complete Annexure C. Failure to complete Annexure C will result in immediate rejection of the bid

 

The Textiles, Clothing, Leather and Footwear Sector have been Designated for Local Production and Content with effect from 16th July 2012 in terms of Regulation 8(1), 8(2) and 8(4) of the Preferential Procurement Regulations, 2017.

 

The stipulated minimum threshold percentages for Local Production and content for the Textiles, Clothing, Leather and Footwear sector is 100%. The local content expressed as a percentage of the bid price shall be calculated in accordance with the following formula:

 

LC = (1 – x/y) * 100

Where

X is the imported content in Rand

Y is the bid price in Rand excluding Value Added Tax (VAT)

 

Please note well that prices referred to in the determination of X must be converted to Rand (ZAR) by using the exchange rate published by the SARB at 12h00 on the date of advertisement of the bid.

 

If there is a component/ raw material / input to be used or used for a specific item is not available locally and that making one not to reach the stipulated minimum threshold, the bidders should obtain a written Authorization / Exemption Letter from the DTI, should there be a need to import such a component/ raw material or input to be used or used for that specific item. A copy of the Authorization or Exemption Letter must be submitted together with the bid document at the closing date and time of the bid.

For further information bidders may contact the Industrial Procurement Unit within the DTI. the DTI Industrial Procurement Unit contact details are as follows:

Mr Raphael Kitiaka, (012) 394 3500, email: [email protected]

Ms Rendani Raluthaga, (012) 3941412. Email: [email protected]

Ms. Miyelani Masinga. (012) 394 1664. Email: [email protected]

Ms Mamosai Seleka, (012) 394 1213, E-mail: [email protected]

 

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

  

STAGE 3: FUNCTIONALITY CRITERIA

FUNCTIONALITY POINTS
Local Economic DevelopmentState and submit proof of address where the Head Office of the company is based•           Stated head office is within the Eastern Cape (EC) = 50 points•           Head office outside the EC = 15 points Bidders must submit proof to gain the above mentioned points. Proof must be in the form of:

  • Lease Agreement
  • Utility Bill
  • Municipal Account

NB: Failure to submit the proof of the address in the above format will lead to no points being provided

50
Financial Capacity

  • Code C or Higher = (50 points)
  • Code D = (30 points)
  • Code E = (20 points)
  • Code F or lower = (10 points)

NB: BANK RATING CERTIFICATE MUST BE PROVIDED.

Bidders must submit Bank Rating Certificates. Failure to submit Bank Rating Certificate will result in zero points awarded. Bidders must also submit latest audited Financial Statement

50
TOTAL 100

 

Bidders who score 70 points or more will proceed to Stage 4 evaluation where there will be a Site Visitation

 

STAGE 4: SITE VISITATION

Bidders must obtain a minimum score of 70 points out of 100 points on the site visit assessments in order to be considered for evaluation at Stage 5 (Price/ B-BBEE). Bidders who fail to obtain the minimum score of 70 points will not be evaluated further.

 

STAGE 5: PRICE AND B-BBEE

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate must be submitted to substantiate B-BBEE Status claimed. When such certificate is provided as proof the company will automatically score zero

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the National Treasury Central Supplier Database (Copy of valid CSD report to be attached)
  • Bidders must complete the set of bidding documents provided by ECPTA. Failure to complete the documents will result in immediate rejection of the proposal
  • The ECPTA does not bind itself to accept the lowest priced bid or any other Bid and reserves the right to accept the whole or part of the Bid
  • BID’s submitted are to hold good for a period of 120 days
  • BID’s which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
  • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents;
  • A service level agreement (SLA) shall be signed with the successful service provider.
  • ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the Bid. Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
  • Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic

Development though Procurement Initiatives, preference will be given to contractors who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:

  • Contractors within Ward Level
  • Contractors within Local Municipality Level
  • Contractors within District Municipality Level
  • Contractors within Provincial Level

 

04/FY/19 MEDIA MONITORING OF EASTERN CAPE PARKS & TOURISM AGENCY MEDIA ENDEAVOURS FOR A PERIOD OF THREE (3) YEARS.

Bid documents outlining detailed specifications will be made available on the 04 June 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number -62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 04/FY/19 and fax proof of payment to 086 731 6951 prior to the collection of the bid documents.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at 17-25 Oxford Street, Corner Oxford & Fleet Street, East London, 5201, by not later than 11h00 on the 27 June 2019, at which time the bids will be opened in public.

For all enquiries regarding the bid document please contact Miss Hlokoma Nzanzeka [email protected], Tel: 043 492 0758. All technical enquiries please contact Miss Oyanga Ngalika  [email protected], Tell: 043 492 0713

 POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA), ACT NO 5 of 2000 AND ITS REGULATIONS AS FOLLOWS:

STAGE 1: PRE QUALIFICATION

STAGE 2: FUNCTIONALITY

CRITERIA POINT SYSTEM
Company Experience 50
Methodology 50
TOTAL 100

NB: Bidders must provide sufficient proof/documents to justify awarding the above points; no points will be allocated where no sufficient detailed proof has been provided.

Only bidders who obtain 75 and above out of the 100 points for functionality (Stage 2 evaluation) will qualify for evaluation in terms of price (Stage 3 evaluation).

STAGE 3: PRICE & B-BBEE

CRITERIA POINT SYSTEM
Price (Subtotal 80 out of the 100) 80
B-BBEE Status Level of Contribution 20
TOTAL 100


The ECPTA has zero tolerance to corruption, report any threat of corruption to the following contact details:

Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88;

Tips-offs Website: www.tip-offs.com – YOU HAVE A RIGHT TO REMAIN ANONYMOUS.

BID NO. 01/FY/18 SUPPLY, DELIVERY AND OFFLOADING OF 10KM FENCING MATERIALS TO FORT FORDYCE NATURE RESERVE.

The Eastern Cape Parks & Tourism Agency is looking for a suitable service provider for the Supply, delivery and offloading of 10km Fencing Materials to Fort Fordyce Nature Reserve.

 Bid documents outlining detailed specifications will be made available on the 28 April 2017 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number – 62692235651”. Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 01/FY/18 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, by not later than 11H00am on the 19 May 2017, at which time the bids will be opened in public.

Enquiries regarding the payment for and collection of Bid Document should be directed to Mr. Mcebisi Diniso at (043) 705 4400, E-mail: [email protected].  Technical enquiries can be directed to Mr. Nkululeko Zulu at (043) 705 4400, E-mail: [email protected].

BID NO. 02/FY/19 PROJECT MANAGEMENT SERVICES FOR THE CONSTRUCTION OF TWELVE (12) HUTS FOR LEOPARD TRAIL AT BAVIAANSKLOOF WORLD HERITAGE SITE

Bid cancelled: No responsive bidders received

BID NO.14/FY/18- VARIOUS COMPLIANCE TRAININGS FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY ON AN “AS AND WHEN” REQUIRED BASIS FOR A PERIOD OF TWO (2) YEARS.

Bids are hereby invited from Accredited Training Service Providers for training as listed in the Terms Of Reference for EASTERN CAPE PARKS AND TOURISM AGENCY for a period of Two (2) years
Bids are hereby invited to all interested and suitable service providers to submit proposals to the Eastern Cape Parks & Tourism Agency (ECPTA) for consideration. ECPTA intends to engage a reputable service provider to provide services pertaining to various trainings as listed in the Terms Of Reference for EASTERN CAPE PARKS AND TOURISM AGENCY for a period of Two (2) years

Bid documents will be made available on Friday 17 November 2017 upon payment of a non-refundable fee of R100.00. These documents can be obtained from the offices of the Eastern Cape Parks & Tourism Agency, No. 17-25 Oxford Street, East London or can be e-mailed to applicants upon request. Payment can be made in cash, on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference number and email proof of payment to [email protected] or [email protected]  prior to the collection of the bid documents. Bidders may attend a Non- Compulsory briefing on the 24th of November 2017, 11h00 am at the following address: No. 17-25 Oxford Street, East London (ECPTA head office).

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, East London by no later than 11h00 am on 08 December 2017, at which time the bids will be opened in public. Late bids will not be considered.
For all enquiries regarding the bid document please contact Mr. Nathan Leeuw at 043 705 4400, e-mail: [email protected] or Contact Ms. Thandiswa Gadu for technical enquires at 043 705 4400 during working normal hours, email: [email protected]

Description of training: scope of work is detailed in Annexures per each training. Candidates consists of the following No of candidates Duration of training
NATIONAL CERTIFICATE: ACCOMODATION SERVICES(US ID: 14110 – NQF 4 – 120 CREDITS)

 

Yes program candidates 30 1 Year
NATIONAL CERTIFICATE: TOURISM GUIDING(US ID: 71549 – NQF 4 – 120 CREDITS) Yes program candidates 35 1 Year
NATIONAL CERTIFICATE: NATURE CONSERVATION RESOURCE GUARDIANSHIP(US ID:63109 – NQF 4 – 120 CREDITS) Yes program candidates 65 1 Year

 

 

 

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000 AND ITS REGULATIONS AS FOLLOWS:
A Three (3) Stage evaluation process will be employed. In Stage 1, all bids received will have to pass a pre-qualification. Only service providers who meet the criteria in Stage 1 will proceed to Stage 2 where bids will be evaluated on Functionality. Bidders who meet the minimum criteria for Functionality will be assessed in Stage 3 for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

 

STAGE 1: PRE-QUALIFICATION
Bidders must comply with the following competencies for each training provided failure to comply with any of these competencies will result in immediately rejection of the bid.
– Provide proof of Company/ institution’s accreditation to the relevant SETA must be NQF aligned.
 

NB: Failure to provide proof the above information will result in the immediate disqualification of the bidder

STAGE 2
Functionality will be assessed against the criteria and weightings specified in Table 1 below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together and bidder should acquire a minimum of 70% to proceed to the next Stage.
NB: In cases where bidders have tendered for more than one training, bidders must submit a separate functionality documentation for each training tendered for.

CRITERIA FOR FUNCTIONALITY POINTS
COMPANY EXPERIENCE 30
METHODOLOGY 40
COMPETENCY REQUIRED 30
Total 100

 

 

STAGE 3: PRICE and B-BBBEE

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

In addition to the conditions stipulated in other sections of the bid documents, potential bidders should be especially aware of the following terms and conditions:

• The ECPTA’s supply chain management policy will apply.
• The ECPTA does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid.
• Bidders must be registered with the Treasury Central Supplier Database (CSD)
• The award of this bid may be subjected to price negotiation with the preferred bidder(s)

• Bids which are late, incomplete, unsigned, or submitted by facsimile or electronically will not be accepted.
• ECPTA will not be held responsible for any costs incurred by the service provider in the preparation and submission of the bid.
• Only bidders that have met the bid pre-qualification detailed in Stage 1 of this document will be considered during the next Stage
• The ECPTA Bid Adjudication Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents.
• Bids submitted are to hold good for a period of 120 days.
• The successful bidder will be required to enter into a Service Level Agreement with ECPTA.
• ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider.
• The following documents must be submitted with the tender document:
 A copy of your CSD Report
• Service providers who are not registered with the National Treasury Central Database of Suppliers must visit [email protected] to register their companies, after the completion of the registration report, a summary report must be included to their bid documents
 Company Profile
 Copy of SARS tax clearance certificate
 Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
 Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
 Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified;
• In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy will be followed in order to effectively stimulate the local economy:
o Contractors within Ward Level
o Contractors within Local Municipality Level
o Contractors within District Municipality Level
o Contractors within Provincial Level

Enquiries regarding issue of bid documents may be directed by e-mail to Mr. Nathan Leeuw at [email protected] Technical enquiries may be directed to Ms Thandiswa Gadu at [email protected]
_____________________________________________________________________________
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com
____________________________________________________________________________________

BID NO. 21/FY/18- THE DEVELOPMENT OF THE PROPOSED OFFICE BUILDING AT NDULI NATURE RESERVE

 

ADVERT FOR BID NO. 21/FY/18

 

THE DEVELOPMENT OF THE PROPOSED OFFICE BUILDING AT NDULI NATURE RESERVE

 Contractors are hereby invited for the development of the proposed office building at Nduli Nature Reserve. It is estimated that contractors must be registered with CIDB and have a contractor designated grading of 3GB/3GB PE

Bid documents outlining detailed specifications will be made available upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number 211021, Account Number 62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 21/FY/18 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

A compulsory briefing meeting will be held at Nduli Nature Reserve, Mthatha on Friday, 29 September 2017 at 11h00am. Failure to attend the compulsory briefing will result in immediate rejection of the proposal.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, 5200, by not later than 11h00am on the 10th October 2017, at which time the bids will be opened in public.

Enquiries regarding the payment for and collection of Bid Document should be directed to Mr. Mcebisi Diniso at (043) 705 4400, E-mail: [email protected]. Technical enquiries can be directed to Mr. Nkululeko Zulu on (043 705 4400), E-mail: [email protected].

EVALUATION CRITERIA

All bids received will be subjected to a four (4) stage evaluation process.

 Stage 1 (Responsiveness)

Bidders are required to submit all the documents pertaining to bid pre-requisites. Failure to submit any of the pre-requisite documents will result in immediate rejection of the bid.

 Stage 2 – Local Content

Only locally produced or locally manufactured steel products and components for construction will be considered. The steel products and components are designated at 100% local production and content. Bidders must complete and submit SBD 6.2 and all its associated Annexures in order to be considered. Failure to complete the SBD 6.2 and or its Annexures or failure to obtain the minimum threshold for local content will result in immediate rejection of the bid.

Stage 3 – Functionality

Criteria Weighting
Company experience 30
Location of the bidder 30
Methodology 10
Plant and Equipment 30
Total 100

Only bidders who obtain a minimum score of 65 points and above out of 100 will be considered for evaluation at Stage 4 (Price & B-BBEE). Bidders who obtain less than 65 points will be eliminated from the bidding process.

 Stage 4 – Price& B-BBEE Status Level of Contribution

Criteria Weighting
Bid Price 80
B-BBEE Status 20
Total 100

 Supply Chain Management Conditions:

The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.

  • Service providers must be registered with the Central Supplier Database
  • Service providers must be registered with the CIDB       and have the designated grading of 3GB/3GB PE
  • Canvassing with ECPTA officials shall disqualify a Tender.
  • Late, incomplete or unsigned Tenders will not be considered.
  • The standard tender conditions will apply.
  • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
  • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy

_____________________________________________________________________________

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

____________________________________________________________________________________

 

Awarded

Bid no.: 10/FY/19 Project Management Services for various NDT Funded Infrastructure projects

Winning Bidder : Songo Consortium

Amount : R 2,275,850.00

BID NO.: 15/FY/18 MANUFACTURE, SUPPLY AND DELIVERY OF BRANDED UNIFORM FOR THE EASTERN CAPE PARKS & TOURISM AGENCY FOR A PERIOD OF 3 YEARS

Successful bidder: Grand Uniform

Amount: Rate based

BID NO.11/FY/18 – THE SUPPLY, DELIVERY AND OFF-LOADING OF STATIONERY FOR A PERIOD OF THREE (3) YEARS ON AN “AS AND WHEN” BASIS

Successful Bidder: Office Incorporated

Amounted: R 2 640 776.56 (estimated)

Bid No. 15/FY/19 – The Appointment of a service provider to undertake Game Capture on ECPTA’s Nature Reserves for a period of three (3) years

Successful bidder: Inyathi Game Services

R 2 283 880.0

Bid No.: 16/FY/19 – The appointment of a service provider for Veterinary Services for a period of three (3) years for the Eastern Cape Parks and Tourism Agency.

Successful bidder: Robberg Veterinary Clinic

R 1 788 988.80

BID NO.17/FY/19 – External Culling for a period of three (3) years for the Eastern Cape Parks and Tourism Agency.

Successful bidder: Broad based Mosstrich Factory

Amount: R 2 285 764.62 (revenue)

Tender Number: 14/FY/19 – Project Management Services for the Construction of twelve Huts for Leopard Trail at Baviaanskloof World Heritage Site

Successful bidder: Noh Ventures (Pty) Ltd

Amount: R 653 750.00

Request for Proposal No. 05/17/18 – Nature -Based tourism activities for a period of three (3) years with an option to extend for a further period of two (2) years

Request for Proposal No. 05/17/18 – Nature -Based tourism activities for a period of three (3) years with an option to extend for a further period of two (2) years

Successful Bidder: Baviaans to Bay Adventures

BID NO. 08/FY/19 – MEDIA PLANNING AND BUYING FOR EASTERN CAPE PARKS & TOURISM AGENCY FOR A PERIOD OF THREE (3) YEAR

Successful bidder: Boomtown (Pty) Ltd

Amount: Rate based

BID NO.: 10/FY/19 – PROFESSIONAL PROJECT MANAGEMENT SERVICES FOR VARIOUS NDT FUNDED INFRASTRUCTURE PROJECTS

Successful bidder: Songo Consortium

R 2 275 850.00

Screen width: