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Bid No. 13 FY 19- The supply, delivery & offloading of linen & towels for a period of three (3) years with an option to extend for a further two (2) years on a year to year basis for the Eastern Cape Parks & Tourism Agency

Bids are hereby invited for THE SUPPLY, DELIVERY AND OFFLOADING OF LINEN AND TOWELS FOR A PERIOD OF THREE(3) YEARS WITH AN OPTION TO EXTEND FOR A FURTHER TWO(2) YEARS ON A YEAR TO YEAR BASIS FOR THE EASTERN CAPE PARKS & TOURISM AGENCY  

The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for The Supply, Delivery and Offloading of Linen and Towels for a period of Three(3) Years with an option to extend for a further Two(2) years on a year to year basis for The Eastern Cape Parks & Tourism Agency

Bid documents outlining detailed specifications will be made available from Tuesday 17th July 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 13/FY/19 and fax proof of payment to 086 609 6164 prior to the collection of the bid documents.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street(Corner of Fleet street & Oxford Street), by not later than 11h00 on Tuesday, 07 August 2018, at which time the bids will be opened in public. 

For all enquiries regarding the bid document please contact Mr Nathan Leeuw at 043 492 0693, e-mail: [email protected] or Contact Ms Siyasanga Mabuyane for technical enquires at 043 705 4400 during working normal hours, email [email protected]

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000

EVALUATION CRITERIA

A Five Stage evaluation process will be employed. In Stage 1 all bids received will be evaluated for Pre-Qualification. Only service providers who meet all the criteria for Pre-qualification will proceed to be evaluated for Local Content (Stage 2). Bidders who meet all the criteria for Local Content will be evaluated in Stage 3 for Functionality (Stage 3). Bidders who obtain 70 points and above on functionality will go through to Stage 4 for Site Visitation. Only bidders who obtain a minimum score of 70 points and above for the Site Visitation will proceed to Stage 5 (Price and B-BBEE)

 

STAGE 1: PRE- QUALIFICATION

  • Only SABS approved goods will be accepted.
  • Only 100% local production or manufactured linen and towels will be accepted.
  • A copy of the DTI authorization letter to import raw material must be submitted together with the bid document at the closing date of the bid.
  • Bidders must submit Valid Manufacturers Letter of Good Standing with the Compensation Fund
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, only service providers and manufacturers who reside within the Eastern Cape Province will be considered. Service providers and manufacturers must submit proof of address of the manufacturing warehouse. Failure to submit proof of address will result in immediate rejection of the bid. Note: if the manufacturing warehouse of another company will be used, documentation to confirm such relationship or arrangement must be included. Failure to provide proof of arrangements will lead to immediate rejection of the bid.
  • Proof of a minimum of at least Three (3) relevant projects completed must be submitted in the form of Reference Letters, Letters of award, Service Level Agreements. Proof must have company name, contact person and details, Scope of work, year and duration of contract. (Failure to produce the relevant information will result in bid being disqualified)
  • NB: Failure to provide proof of the above in the prescribed format will result in bidder being disqualified
  • The Declaration of Interest form must be completed.
  • The bid document must be completed in all respects in black ink.
  • Bids must be submitted on original bid documents.
  • Bid documents must remain intact and no portion may be detached.

 

NB: FAILURE TO PROVIDE ANY OF THE ABOVE WILL RESULT IN THE BIDDER BEING DISQUALIFIED

STAGE 2: LOCAL CONTENT

  • Bidders must declare the local production and content as per the requirement of SBD 6.2. Failure to complete SBD 6.2 will result in immediate rejection of the bid
  • The minimum requirement threshold for Local Production and Content for the linen is 100%. Bidders must fully complete Annexure C. Failure to complete Annexure C will result in immediate rejection of the bid

 

The Textiles, Clothing, Leather and Footwear Sector have been Designated for Local Production and Content with effect from 16th July 2012 in terms of Regulation 8(1), 8(2) and 8(4) of the Preferential Procurement Regulations, 2017.

 

The stipulated minimum threshold percentages for Local Production and content for the Textiles, Clothing, Leather and Footwear sector is 100%. The local content expressed as a percentage of the bid price shall be calculated in accordance with the following formula:

 

LC = (1 – x/y) * 100

Where

X is the imported content in Rand

Y is the bid price in Rand excluding Value Added Tax (VAT)

 

Please note well that prices referred to in the determination of X must be converted to Rand (ZAR) by using the exchange rate published by the SARB at 12h00 on the date of advertisement of the bid.

 

If there is a component/ raw material / input to be used or used for a specific item is not available locally and that making one not to reach the stipulated minimum threshold, the bidders should obtain a written Authorization / Exemption Letter from the DTI, should there be a need to import such a component/ raw material or input to be used or used for that specific item. A copy of the Authorization or Exemption Letter must be submitted together with the bid document at the closing date and time of the bid.

For further information bidders may contact the Industrial Procurement Unit within the DTI. the DTI Industrial Procurement Unit contact details are as follows:

Mr Raphael Kitiaka, (012) 394 3500, email: [email protected]

Ms Rendani Raluthaga, (012) 3941412. Email: [email protected]

Ms. Miyelani Masinga. (012) 394 1664. Email: [email protected]

Ms Mamosai Seleka, (012) 394 1213, E-mail: [email protected]

 

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

  

STAGE 3: FUNCTIONALITY CRITERIA

FUNCTIONALITY POINTS
Local Economic DevelopmentState and submit proof of address where the Head Office of the company is based•           Stated head office is within the Eastern Cape (EC) = 50 points•           Head office outside the EC = 15 points 

Bidders must submit proof to gain the above mentioned points. Proof must be in the form of:

  • Lease Agreement
  • Utility Bill
  • Municipal Account

NB: Failure to submit the proof of the address in the above format will lead to no points being provided

50
Financial Capacity

  • Code C or Higher = (50 points)
  • Code D = (30 points)
  • Code E = (20 points)
  • Code F or lower = (10 points)

NB: BANK RATING CERTIFICATE MUST BE PROVIDED.

Bidders must submit Bank Rating Certificates. Failure to submit Bank Rating Certificate will result in zero points awarded. Bidders must also submit latest audited Financial Statement

50
TOTAL 100

 

Bidders who score 70 points or more will proceed to Stage 4 evaluation where there will be a Site Visitation

 

STAGE 4: SITE VISITATION

Bidders must obtain a minimum score of 70 points out of 100 points on the site visit assessments in order to be considered for evaluation at Stage 5 (Price/ B-BBEE). Bidders who fail to obtain the minimum score of 70 points will not be evaluated further.

 

STAGE 5: PRICE AND B-BBEE

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate must be submitted to substantiate B-BBEE Status claimed. When such certificate is provided as proof the company will automatically score zero

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the National Treasury Central Supplier Database (Copy of valid CSD report to be attached)
  • Bidders must complete the set of bidding documents provided by ECPTA. Failure to complete the documents will result in immediate rejection of the proposal
  • The ECPTA does not bind itself to accept the lowest priced bid or any other Bid and reserves the right to accept the whole or part of the Bid
  • BID’s submitted are to hold good for a period of 120 days
  • BID’s which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
  • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents;
  • A service level agreement (SLA) shall be signed with the successful service provider.
  • ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the Bid. Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
  • Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic

Development though Procurement Initiatives, preference will be given to contractors who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:

  • Contractors within Ward Level
  • Contractors within Local Municipality Level
  • Contractors within District Municipality Level
  • Contractors within Provincial Level

 

BID NO. 08/FY/19 MEDIA PLANNING AND BUYING FOR EASTERN CAPE PARKS & TOURISM AGENCY FOR A PERIOD OF THREE (3) YEAR

Bids are hereby invited to MEDIA PLANNING AND BUYING FOR EASTERN CAPE PARKS & TOURISM AGENCY FOR A PERIOD OF THREE (3) YEARS

Bid documents outlining detailed specifications will be made available on the 17 July 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number -62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 08/FY/19 and fax proof of payment to 086 731 6951 prior to the collection of the bid documents.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at 17-25 Oxford Street, Corner Oxford & Fleet Street, East London, 5201, by not later than 11h00 on the 07 August 2018, at which time the bids will be opened in public.

For all enquiries regarding the bid document please contact Miss Hlokoma Nzanzeka [email protected], Tel: 043 492 0758. All technical enquiries please contact Mr Bongani Matshisi bongani.mat[email protected], Tell: 043 492 0888

 POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA), ACT NO 5 of 2000 AND ITS REGULATIONS AS FOLLOWS:

STAGE 1: PRE QUALIFICATION

STAGE 2: FUNCTIONALITY

CRITERIA POINT SYSTEM
Company Experience 40
Local Economic Development 30
Bank Rating 10
Team Capability 20
TOTAL 100

NB: Bidders must provide sufficient proof/documents to justify awarding the above points; no points will be allocated where no sufficient detailed proof has been provided.

 

Only bidders who obtain 80 and above out of the 100 points for functionality (Stage 2 evaluation) will qualify for evaluation in terms of price (Stage 3 evaluation).

STAGE 3: PRICE & B-BBEE

CRITERIA POINT SYSTEM
Price (Subtotal 80 out of the 100) 80
B-BBEE Status Level of Contribution 20
TOTAL 100

 

The ECPTA has zero tolerance to corruption, report any threat of corruption to the following contact details:

Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88;

Tips-offs Website: www.tip-offs.com – YOU HAVE A RIGHT TO REMAIN ANONYMOUS.

PROFESSIONAL PROJECT MANAGEMENT SERVICES FOR VARIOUS NDT FUNDED INFRASTRUCTURE PROJECTS BID NO.: 10/FY/19

Bid documents outlining detailed specifications will be made available on the 09 July 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number -62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 10/FY/19 and fax proof of payment to 086 731 6951 prior to the collection of the bid documents.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at 17-25 Oxford Street, Corner Oxford & Fleet Street, East London, 5201, by not later than 11h00 on the 31 July 2018, at which time the bids will be opened in public.

Compulsory site briefing meeting will be held at No. 17-25 Oxford Street, East London Offices on Monday 16 July 2018 at 11h00am. Failure to attend the compulsory site briefing meeting will result in immediate rejection of the bid.

 

For all enquiries regarding the bid document please contact Mr Mcebisi Diniso [email protected], Tel: 043 492 0685. All technical enquiries please contact Mr Nkululeko Zulu   [email protected], Tel: 043 492 0694

 

 POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA), ACT NO 5 of 2000 AND ITS REGULATIONS AS FOLLOWS:

 STAGE 1: FUNCTIONALITY

CRITERIA POINT SYSTEM
Company Experience 20
Locality of the bidder 30
Methodology 17
Team Capability 33
TOTAL 100

Bidders must obtain a minimum score of 80 points on functionality Stage 1 in order to be considered for evaluation at Stage 2.

 STAGE 2: PRICE & B-BBEE

CRITERIA POINT SYSTEM
Price (Subtotal 80 out of the 100) 80
B-BBEE Status Level of Contribution 20
TOTAL 100

 

The ECPTA has zero tolerance to corruption, report any threat of corruption to the following contact details:

Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88;

Tips-offs Website: www.tip-offs.com – YOU HAVE A RIGHT TO REMAIN ANONYMOUS.

Bid No. 07/FY/19 – Appointment of suitable service providers for the provision of project management services for the start-up phase of the N2 Wild Coast Biodiversity Offset Project for the Eastern Cape Parks and Tourism Agency

EXTENSION OF CLOSING DATE

APPOINTMENT OF SUITABLE SERVICE PROVIDERS FOR THE PROVISION OF PROJECT MANAGEMENT SERVICES FOR THE START-UP PHASE OF THE N2 WILD COAST BIODIVERSITY OFFSET PROJECT FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY

_________________________________________________________

This notice serves to inform all bidders who attended the compulsory briefing that was held on the 11th of June 2018 at ECPTA Head Office for bid no 07FY/19, that was advertised in the ECPTA website on the 1st of June 2018 has been extended as per the request of the bidders and will close on the 04th July 2018.

Bid documents will be made available on Monday 04 July 2018 upon payment of a non-refundable fee of R100.00. These documents can be obtained from the offices of the Eastern Cape Parks & Tourism Agency, No. 17-25 Oxford Street, East London or can be e-mailed to applicants upon request. Payment can be made in cash, on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.Bidders who pay by electronic transfer must use the bid number as a reference number and email proof of payment to [email protected] or [email protected] prior to the collection of the bid documents. Bidders must attend a Compulsory briefing on the 11 June 2018, 11h00 am at the following address: No. 17-25 Oxford Street, East London (ECPTA head office).

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, East London by no later than 11h00 am on 26 June 2018, at which time the bids will be opened in public. Late bids will not be considered.

For all enquiries regarding the bid document please contact Mr. Mandla Mahlungulu at 043 705 4400, e-mail: [email protected] or Contact Ms. Eleanor van den Berg-McGregor for technical enquires at 043 705 4400 during working normal hours, email:

[email protected]

 

Scope of work

The Project Management team will be required to undertake a thorough and consultative planning process for the development of an integrated Implementation and Project Management Plan for the N2 Wild Coast Highway Biodiversity Offset Project. The service provider is expected to work closely with the Operations Department of ECPTA, including the Regional Manager, People and Parks, Social Responsibility, Destination Tourism, Protected Areas Expansion and Scientific Services, as well as key external stakeholders, in order to manage the start-up phase of the project. The start-up phase of the project is aimed at ensuring that the Eastern Cape Parks and Tourism Agency (ECPTA) is able to, amongst other things:

  1. Carry out effective stakeholder engagement and consultation;
  2. Develop the Biodiversity Offset Project Implementation Plan;
  3. Carry out a rehabilitation needs assessment and develop the Rehabilitation Programme;
  4. Determine small business and socio-economic beneficiation opportunities linked to the rehabilitation programme and implementation plan;
  5. Prepare a project execution plan to achieve deliverables for the priority offset receiving areas;
  6. Develop the Monitoring and Evaluation Framework, including baseline indicators;
  7. Establish the Project Management Unit;
  8. Develop detailed project management plans;
  9. Establish the training and capacity building programme;
  10. Develop and implement a skills transfer programme to ensure effective support and handover of the Implementation Plan to ECPTA officials.

 

Expected Deliverables

Implementation Plan

The Implementation Plan should detail the activities required for each priority area identified to achieve the biodiversity offset. This plan should include;

  • A detailed plan for invasive alien plant management including biomass removal
  • A detailed erosion control management plan
  • A Rehabilitation Plan which will include amongst other things;
    • forestry rehabilitation plan,
    • wetlands rehabilitation and stream bank restoration management plans,
    • riparian areas and other ecosystems rehabilitation plan,
    • fire management plan,
    • opportunities for small business development aligned to the rehabilitation plan.
  • Conservation and tourism management plans for each area
  • Development of micro-enterprises based on conservation, tourism and environmental management (including rehabilitation, sustainable use of biodiversity and sustainable resource use)
  • Activities, partnerships and investments required to achieve long-term sustainability of the offset-receiving sites and appropriate Business Plans
  • Appropriate institutional and governance frameworks
  • Costing of activities over a 10 year period for appropriate biodiversity conservation and environmental management
  • Monitoring and evaluation programme for each area and for the project as a whole.

 

Project Management Unit

The service provider is required to conduct project management functions for the project throughout the contract duration of two (2) years, with an option to extend for one (1) year, including facilitation of project handover to ECPTA for continuous implementation. This includes assisting the ECPTA with setting up the project management unit that will take over the implementation of the biodiversity offset project for the N2 Wild Coast Highway project. This will include:

  • Identification of staff requirement and project management structure
  • Recruitment of staff
  • Procurement of required assets
  • Identifying operating and maintenance costs
  • Protected Area Establishment
  • Alignment with ECPTA operations and other existing projects in the project area
  • Capacity management (internal and external)
  • Project management, financial management systems and reporting in line with ECPTA policies and SANRAL requirements,
  • Throughout the project life cycle the service provider will do project hand over in a phased approach at appropriate agreed on project milestones.

 

Stakeholder Management

The service provider is expected to develop models for stakeholder engagement as well as capacitation and transfer of skills which should include:

  • Comprehensive stakeholder database
  • Stakeholder engagement plan
  • Process to be followed to reach agreements with key stakeholders
  • Identify interested commercial agencies and opportunities to leverage support
  • Needs assessments and identify training/capacity building requirements
  • Develop and implement a comprehensive training program for both ECPTA and project beneficiaries
  • Provide support for affected municipalities to integrate planning of the biodiversity offset sites with municipal planning frameworks.

 

Monitoring and Evaluation Framework

Develop a comprehensive monitoring and evaluation system for appropriate biodiversity offset projects. This should include:

  • Appropriate indicators to track key deliverables
  • Data collection and processing of baseline information
  • Identifying alignment systems, partners role and responsibility, cycle reviews and reporting formats
  • Quarterly and annual evaluation of project implementation

 

COMPULSORY ATTRIBUTES OF THE BIDDER

The Project Management Team must demonstrate ability and experience in the following technical areas:

  • Project planning and Management
  • Project Administration (e.g. Financial Management, Human Resource Management, etc.)
  • Ecology, conservation, biodiversity and environmental management
  • Business enterprise development
  • Stakeholder management
  • Occupational Health and Safety

 

PRE-REQUISITE STAGE 1

Discipline Qualification Experience
Project planning and Management Advanced Project Management Qualification 10 years
Ecology, conservation and environmental management Master’s Degree in Conservation, environmental, management, environmental sciences or equivalent 10 years
Business development Master’s degree in Accounting, Business Management, Business Administration, Economics 10 years
Stakeholder management Degree, Honours or Master’s degree in Social Sciences 10 years
Occupational Health and Safety Suitable OHS qualification and registration 10 years

NB: Failure to meet any of the above requirements will lead to immediately rejection of the bid.

 

EVALUATION CRITERIA

 

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000 AND ITS REGULATIONS AS FOLLOWS;

A three stages evaluation process will be employed. In Stage one, all bids received will be evaluated pre-requisite criteria and second stage for functionality. Only bidders who obtained 80 points and above out of 100 points for functionality will proceed to Stage 3 where bids will be assessed for price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

 

STAGE 2: FUNCTIONALITY

Bidders must provide sufficient proof/documents to justify awarding the points below, and such proof should include details of contactable references as per the Evaluation Criteria.

FUNCTIONALITY ASSESSMENTKEY DELIVERABLES OF THE PROJECT Points
Experience in similar technical initiativesAn established company with a successful and proven trackrecord in executing similar projects

  • 5 years’ experience and more (25)
  • 4 years’ experience (15)
  • 3 years’ experience (10)
  • 2 years’ experience (5)

NB: Each year of experience will qualify for 5 points. Please provide proof

of similar   projects implemented (submit proof in a form of a letter/s

of appointment, reference letter/s with contactable reference/s). Bidders

must also provide proof of affiliation to relevant associations

25
Locality of the Bidder (Local Economic Development)State and submit proof of address where the Head Office of the Bidder is based

  • Stated head office is within the Eastern Cape (EC) = 25 points
  • Head office outside the EC = 5 points

Note: Proof must be in the form of

  • Lease Agreement,
  • Utility Bill, or
  • Municipal Account

Failure to submit proof of address in the above form will lead to zero

points awarded.

25
MethodologyBidders must submit a detailed methodology including but not limited to the following:·       Approach and Methodology including works plan = 10 points

  • Quality Assurance = 10 points
  • Health and Safety plan (10 points)

NB: Bidders must provide sufficient information to justify awarding the

above points. The more bidders are able to demonstrate requirements of

this assignment, the more points will be allocated to a maximum score.

Bidders need to indicate clear timelines and identify risks.

30
Bank Rating Certificate

  • Code C or high (20 points)
  • Code D (10 points)
  • Code E or Lower (0 point)

Bidders must submit the bank rating certificate for claiming the points.

Any other form will not be accepted.

20

 

STAGE 3: PRICE and B-BBBEE

Price and BBBEE Evaluation (80+20) = 100 points

Only Bidders that have met the 80 points threshold in Stage 2 will be evaluated in Stage 3 for price and BBBEE. Price and BBBEE will be evaluated as follows:

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

In terms of regulation 6 of the Preferential Procurement Regulations pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act 5 of 2000), responsive bids will be adjudicated on the 80/20-preference point system in terms of which points are awarded to bidders on the basis

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

  1. The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  2. Eastern Cape Parks & Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
  3. Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted; the following documents must be submitted with the tender document:
    1. Company Profile
    2. Catalogue
    3. Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
    4. Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
    5. Bids submitted are to hold good for a period of 120 days.
    6. Bidders must be registered on the Centralized Supplier Database (CSD)

_____________________________________________________________________________

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

____________________________________________________________________________________

 

Bid No. Bid No. 09/FY/19 – Various compliance training for the Eastern Cape Parks and Tourism Agency on an “as and when required” basis for a period of seventeen (17) months

Bids are hereby invited from Accredited Training Service Providers for training as listed in the Terms of Reference for EASTERN CAPE PARKS AND TOURISM AGENCY for a seventeen (17) months.
Bids are hereby invited to all interested and suitable service providers to submit proposals to the Eastern Cape Parks & Tourism Agency (ECPTA) for consideration. ECPTA intends to engage a reputable service provider to provide services pertaining to various trainings as listed in the Terms of Reference for EASTERN CAPE PARKS AND TOURISM AGENCY for a period of seventeen (17) months.
Bid documents will be made available on Monday 04 June 2018 upon payment of a non-refundable fee of R100.00. These documents can be obtained from the offices of the Eastern Cape Parks & Tourism Agency, No. 17-25 Oxford Street, East London or can be e-mailed to applicants upon request. Payment can be made in cash, on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference number and email proof of payment to [email protected] or [email protected]  prior to the collection of the bid documents. Bidders must attend a Compulsory briefing on the 08 June 2018, 11h00 am at the following address: No. 17-25 Oxford Street, East London (ECPTA head office).
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope.
All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, East London by no later than 11h00 am on 26 June 2018, at which time the bids will be opened in public. Late bids will not be considered.
For all enquiries regarding the bid document please contact Mr. Mandla Mahlungulu at 043 705 4400, e-mail: [email protected] or Contact Ms. Thandiswa Gadu for technical enquires at 043 705 4400 during working normal hours, email: [email protected]

Capture

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000 AND ITS REGULATIONS AS FOLLOWS:
A Three (3) Stage evaluation process will be employed. In Stage 1, all bids received will have to pass a pre-qualification. Only service providers who meet the criteria in Stage 1 will proceed to Stage 2 where bids will be evaluated on Functionality. Bidders who meet the minimum criteria for Functionality will be assessed in Stage 3 for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

STAGE 1: PRE-QUALIFICATION
4.1 STAGE 1: PREREQUISITE
Bidders must comply with the following competencies for each training provided failure to comply with any of these competencies will result in immediately rejection of the bid.
 Provide CV’s and certificates of two (2) or more Facilitators.
 Provide CV’s and certificates of two (2) or more Qualified or Registered Assessor/s.
 Provide CV’s and certificates of the two (2) Qualified or Registered Moderator.
 Provide proof of Company/ institution’s accreditation to the relevant SETA.
 Bidder must fully complete the bid document including all the Declarations.
 Bidder must be registered on CSD and attached summary of the CSD Report as a proof.
 Service providers who are not registered with CSD must visit [email protected] to register their companies

NB: Failure to provide proof the above information will result in the immediate disqualification of the bidder

STAGE 2
Functionality will be assessed against the criteria and weightings specified in Table 1 below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together and bidder should acquire a minimum of 70 points to proceed to the next Stage.
NB: In cases where bidders have tendered for more than one training, bidders must submit a separate functionality documentation for each training tendered for.
CRITERIA FOR FUNCTIONALITY POINTS
COMPANY EXPERIENCE 30
METHODOLOGY 40
COMPETENCY REQUIRED 30
Total  100

STAGE 3: PRICE and B-BBBEE
Criteria  Points Available
Bid Price  80
B-BBEE Contribution Level  20
Total  100

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

In addition to the conditions stipulated in other sections of the bid documents, potential bidders should be especially aware of the following terms and conditions:

• The ECPTA’s supply chain management policy will apply.
• The ECPTA does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid.
• Bidders must be registered with the Treasury Central Supplier Database (CSD)
• The award of this bid may be subjected to price negotiation with the preferred bidder(s)

• Bids which are late, incomplete, unsigned, or submitted by facsimile or electronically will not be accepted.
• ECPTA will not be held responsible for any costs incurred by the service provider in the preparation and submission of the bid.
• Only bidders that have met the bid pre-qualification detailed in Stage 1 of this document will be considered during the next Stage
• The ECPTA Bid Adjudication Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents.
• Bids submitted are to hold good for a period of 120 days.
• The successful bidder will be required to enter into a Service Level Agreement with ECPTA.
• ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider.
• The following documents must be submitted with the tender document:
 Company Profile
 Copy of SARS tax clearance certificate
 Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
 Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
 Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified;

Enquiries regarding issue of bid documents may be directed by e-mail to Mr. Mandla Mahlungulu at [email protected] Technical enquiries may be directed to Ms Thandiswa Gadu at [email protected]
_____________________________________________________________________________
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

Closed

Bid No. 13 FY 19- The supply, delivery & offloading of linen & towels for a period of three (3) years with an option to extend for a further two (2) years on a year to year basis for the Eastern Cape Parks & Tourism Agency

Bids are hereby invited for THE SUPPLY, DELIVERY AND OFFLOADING OF LINEN AND TOWELS FOR A PERIOD OF THREE(3) YEARS WITH AN OPTION TO EXTEND FOR A FURTHER TWO(2) YEARS ON A YEAR TO YEAR BASIS FOR THE EASTERN CAPE PARKS & TOURISM AGENCY  

The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for The Supply, Delivery and Offloading of Linen and Towels for a period of Three(3) Years with an option to extend for a further Two(2) years on a year to year basis for The Eastern Cape Parks & Tourism Agency

Bid documents outlining detailed specifications will be made available from Tuesday 17th July 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 13/FY/19 and fax proof of payment to 086 609 6164 prior to the collection of the bid documents.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street(Corner of Fleet street & Oxford Street), by not later than 11h00 on Tuesday, 07 August 2018, at which time the bids will be opened in public. 

For all enquiries regarding the bid document please contact Mr Nathan Leeuw at 043 492 0693, e-mail: [email protected] or Contact Ms Siyasanga Mabuyane for technical enquires at 043 705 4400 during working normal hours, email [email protected]

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000

EVALUATION CRITERIA

A Five Stage evaluation process will be employed. In Stage 1 all bids received will be evaluated for Pre-Qualification. Only service providers who meet all the criteria for Pre-qualification will proceed to be evaluated for Local Content (Stage 2). Bidders who meet all the criteria for Local Content will be evaluated in Stage 3 for Functionality (Stage 3). Bidders who obtain 70 points and above on functionality will go through to Stage 4 for Site Visitation. Only bidders who obtain a minimum score of 70 points and above for the Site Visitation will proceed to Stage 5 (Price and B-BBEE)

 

STAGE 1: PRE- QUALIFICATION

  • Only SABS approved goods will be accepted.
  • Only 100% local production or manufactured linen and towels will be accepted.
  • A copy of the DTI authorization letter to import raw material must be submitted together with the bid document at the closing date of the bid.
  • Bidders must submit Valid Manufacturers Letter of Good Standing with the Compensation Fund
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, only service providers and manufacturers who reside within the Eastern Cape Province will be considered. Service providers and manufacturers must submit proof of address of the manufacturing warehouse. Failure to submit proof of address will result in immediate rejection of the bid. Note: if the manufacturing warehouse of another company will be used, documentation to confirm such relationship or arrangement must be included. Failure to provide proof of arrangements will lead to immediate rejection of the bid.
  • Proof of a minimum of at least Three (3) relevant projects completed must be submitted in the form of Reference Letters, Letters of award, Service Level Agreements. Proof must have company name, contact person and details, Scope of work, year and duration of contract. (Failure to produce the relevant information will result in bid being disqualified)
  • NB: Failure to provide proof of the above in the prescribed format will result in bidder being disqualified
  • The Declaration of Interest form must be completed.
  • The bid document must be completed in all respects in black ink.
  • Bids must be submitted on original bid documents.
  • Bid documents must remain intact and no portion may be detached.

 

NB: FAILURE TO PROVIDE ANY OF THE ABOVE WILL RESULT IN THE BIDDER BEING DISQUALIFIED

STAGE 2: LOCAL CONTENT

  • Bidders must declare the local production and content as per the requirement of SBD 6.2. Failure to complete SBD 6.2 will result in immediate rejection of the bid
  • The minimum requirement threshold for Local Production and Content for the linen is 100%. Bidders must fully complete Annexure C. Failure to complete Annexure C will result in immediate rejection of the bid

 

The Textiles, Clothing, Leather and Footwear Sector have been Designated for Local Production and Content with effect from 16th July 2012 in terms of Regulation 8(1), 8(2) and 8(4) of the Preferential Procurement Regulations, 2017.

 

The stipulated minimum threshold percentages for Local Production and content for the Textiles, Clothing, Leather and Footwear sector is 100%. The local content expressed as a percentage of the bid price shall be calculated in accordance with the following formula:

 

LC = (1 – x/y) * 100

Where

X is the imported content in Rand

Y is the bid price in Rand excluding Value Added Tax (VAT)

 

Please note well that prices referred to in the determination of X must be converted to Rand (ZAR) by using the exchange rate published by the SARB at 12h00 on the date of advertisement of the bid.

 

If there is a component/ raw material / input to be used or used for a specific item is not available locally and that making one not to reach the stipulated minimum threshold, the bidders should obtain a written Authorization / Exemption Letter from the DTI, should there be a need to import such a component/ raw material or input to be used or used for that specific item. A copy of the Authorization or Exemption Letter must be submitted together with the bid document at the closing date and time of the bid.

For further information bidders may contact the Industrial Procurement Unit within the DTI. the DTI Industrial Procurement Unit contact details are as follows:

Mr Raphael Kitiaka, (012) 394 3500, email: [email protected]

Ms Rendani Raluthaga, (012) 3941412. Email: [email protected]

Ms. Miyelani Masinga. (012) 394 1664. Email: [email protected]

Ms Mamosai Seleka, (012) 394 1213, E-mail: [email protected]

 

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

  

STAGE 3: FUNCTIONALITY CRITERIA

FUNCTIONALITY POINTS
Local Economic DevelopmentState and submit proof of address where the Head Office of the company is based•           Stated head office is within the Eastern Cape (EC) = 50 points•           Head office outside the EC = 15 points 

Bidders must submit proof to gain the above mentioned points. Proof must be in the form of:

  • Lease Agreement
  • Utility Bill
  • Municipal Account

NB: Failure to submit the proof of the address in the above format will lead to no points being provided

50
Financial Capacity

  • Code C or Higher = (50 points)
  • Code D = (30 points)
  • Code E = (20 points)
  • Code F or lower = (10 points)

NB: BANK RATING CERTIFICATE MUST BE PROVIDED.

Bidders must submit Bank Rating Certificates. Failure to submit Bank Rating Certificate will result in zero points awarded. Bidders must also submit latest audited Financial Statement

50
TOTAL 100

 

Bidders who score 70 points or more will proceed to Stage 4 evaluation where there will be a Site Visitation

 

STAGE 4: SITE VISITATION

Bidders must obtain a minimum score of 70 points out of 100 points on the site visit assessments in order to be considered for evaluation at Stage 5 (Price/ B-BBEE). Bidders who fail to obtain the minimum score of 70 points will not be evaluated further.

 

STAGE 5: PRICE AND B-BBEE

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate must be submitted to substantiate B-BBEE Status claimed. When such certificate is provided as proof the company will automatically score zero

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the National Treasury Central Supplier Database (Copy of valid CSD report to be attached)
  • Bidders must complete the set of bidding documents provided by ECPTA. Failure to complete the documents will result in immediate rejection of the proposal
  • The ECPTA does not bind itself to accept the lowest priced bid or any other Bid and reserves the right to accept the whole or part of the Bid
  • BID’s submitted are to hold good for a period of 120 days
  • BID’s which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
  • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents;
  • A service level agreement (SLA) shall be signed with the successful service provider.
  • ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the Bid. Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
  • Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic

Development though Procurement Initiatives, preference will be given to contractors who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:

  • Contractors within Ward Level
  • Contractors within Local Municipality Level
  • Contractors within District Municipality Level
  • Contractors within Provincial Level

 

BID NO.11/FY/19- THE PROVISION OF NQF LEVEL 4 CULTURE TOURIST GUIDE TRAINING FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

BID NO.11/FY/19

Bids are hereby invited for THE PROVISION OF NQF LEVEL 4 CULTURE TOURIST GUIDE TRAINING FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

 

The Eastern Cape Parks and Tourism Agency (ECPTA) was established in terms of the ECPTA Act (Act no. 2 of 2010), on the 1st July 2010 and is a schedule 3c Public entity with a vision to be: “a province where Biodiversity and Tourism Management underpin sustainable development. “aligned with the mission: “to be the entity for managing Biodiversity and Tourism.

Bid documents outlining detailed specifications will be made available from Friday 15th June 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 11/FY/19 and fax proof of payment to 086 609 6164 prior to the collection of the bid documents.

 

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street(Corner of Fleet street & Oxford Street), by not later than 11h00 on Friday, 06 July 2018, at which time the bids will be opened in public.

 

For all enquiries regarding the bid document please contact Mr Nathan Leeuw at 043 492 0693, e-mail: [email protected] or Contact Mr Mbulelo Siyo for technical enquires at 041 492 1150 during working normal hours, email [email protected]

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

POINTS WILL BE EVALUATED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000

EVALUATION CRITERIA

A three stage evaluation process will be employed. In Stage one, all bids received will be evaluated for pre-requisite. Only service providers who meet the minimum criteria for pre-requisite in stage 1, will proceed to Stage 2 where bids will be assessed for functionality and only service providers who pass the functionality will proceed to stage 3 where bids will be assessed for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

 

The following evaluation criteria is applied for all the Clusters as listed on table above.

STAGE 1: PRE-REQUISITE

  • Provide CV’s and relevant certificates of Three (3) or more Facilitators
  • Provide CV’s and certificates of two (2) or more Qualified or Registered Assessor/s.
  • Provide CV’s and certificates of the two (2) Qualified or Registered Moderator.
  • Provide proof of Company/ institution’s accreditation to the relevant SETA.
  • Provide proof of NQF level 4 Culture Tourist Guiding Accreditation

 NOTE:

Failure to provide the above information will result in your bid being disqualified.

 

 

STAGE 2: FUNCTIONALITY

Functionality will be assessed against the criteria and weightings specified in Table 1 below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together and bidder should acquire a minimum of 70 points out of 100 to proceed to the next stage.

NB: In cases where bidders have tendered for more than one cluster, they need not supply duplicated information. The same information will be used for the various clusters

 STAGE 2: FUNCTIONALITY

CRITERIA FOR FUNCTIONALITY POINTS
COMPANY EXPERIENCE 30
METHODOLOGY 40
COMPETENCY 30
TOTAL 100

 

  STAGE 3: PRICE AND B-BBEE

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate must be submitted to substantiate B-BBEE Status claimed. When such certificate is provided as proof the company will automatically score zero

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the National Treasury Central Supplier Database (Copy of valid CSD report to be attached)
  • Bidders must complete the set of bidding documents provided by ECPTA. Failure to complete the documents will result in immediate rejection of the proposal
  • The ECPTA does not bind itself to accept the lowest priced bid or any other Bid and reserves the right to accept the whole or part of the Bid
  • BID’s submitted are to hold good for a period of 120 days
  • BID’s which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
  • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents;
  • A service level agreement (SLA) shall be signed with the successful service provider.
  • ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the Bid. Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
  • Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic

Development though Procurement Initiatives, preference will be given to contractors who       reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:

  • Contractors within Ward Level
  • Contractors within Local Municipality Level
  • Contractors within District Municipality Level
  • Contractors within Provincial Level
  • Contractors within National Level

BID NO.06/FY/19 – THE APPOINTMENT OF A SERVICE PROVIDER FOR INTERNAL AUDIT AND FRAUD HOTLINE SERVICES OF THE EASTERN CAPE PARKS & TOURISM AGENCY FOR A PERIOD OF THREE YEARS WITH AN OPTION TO EXTEND FOR A FURTHER TWO (2) YEARS ON A YEAR TO YEAR BASIS

TENDER NOTICE

BID NO.06/FY/19 Bids are hereby invited for THE APPOINTMENT OF A SERVICE PROVIDER FOR INTERNAL AUDIT AND FRAUD HOTLINE SERVICES OF THE EASTERN CAPE PARKS & TOURISM AGENCY FOR A PERIOD OF THREE YEARS WITH AN OPTION TO EXTEND FOR A FURTHER TWO (2) YEARS ON A YEAR TO YEAR BASIS

The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for The Appointment Of A Service Provider For Internal Audit And Fraud Hotline Services Of The Eastern Cape Parks & Tourism Agency For A Period Of Three Years With An Option To Extend For A Further Two (2) Years On A Year To Year Basis Bid documents outlining detailed specifications will be made available from Tuesday 12th June 2018upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 06/FY/19 and fax proof of payment to 086 609 6164 prior to the collection of the bid documents. Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street(Corner of Fleet street & Oxford Street), by not later than 11h00 on Friday, 06 July 2018, at which time the bids will be opened in public. For all enquiries regarding the bid document please contact Mr Nathan Leeuw at 043 492 0693, e-mail: [email protected] or Contact Ms Vuyo Makrwede for technical enquires at 043 705 4400 during working normal hours, email [email protected]

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000 EVALUATION CRITERIA

A four stage evaluation process will be employed. In Stage 1 all bids received will be evaluated for Pre-qualification. Only service providers who meet all the criteria for Pre-qualification will proceed to Functionality (Stage 2). Bidders who obtain 80 points and above on functionality will be required to make a final presentation (Stage 3) to ECPTA. Only shortlisted bidders who obtain a minimum score of 70 points and above on their presentation will proceed to Stage 4 (Price and B-BBEE)

STAGE 1: PRE- QUALIFICATION

Bidder must provide proof of the following for Internal Auditing:

  • Service Providers must submit proof of residence of the company within the Eastern Cape. (Full operational office with Staff) Eg. Lease Agreement or Rates account 
  • Code C Bank rating certificate or higher for Financial capability
  • The service provider must attach the latest result of an External Quality Assurance Review that is not older than five (5) years. The bidder must have achieved an overall assessment that it ‘Generally Conforms ‘to the standards for the External QAR (If the bidder does not attach the latest results or has not achieved a ‘Generally Conforms’ results, they will not be considered further.

Bidder must provide proof of the following for Fraud Hotline Certification: 

  • Proof of Certification with the Association of a Certified Fraud Examiner (ACEF) or with the Ethics Institute of South Africa or registration with a relevant Professional body(This can be of your company or your subcontractor)

NB: FAILURE TO PROVIDE ANY OF THE ABOVE WILL RESULT IN THE BIDDER BEING DISQUALIFIED

STAGE 2: FUNCTIONALITY CRITERIA FUNCTIONALITY POINTS

 

Criteria Points
Company Experience (Internal Auditing) 30
Methodology 25
Qualifications of Key staff for the project 25
Internal Audit Quality Assurance 10
Fraud and Ethics Hotline 10
Total 100

 

 

Bidders who score 80 points or more will proceed to Stage 2 evaluation where bidders will be required to make a final presentation to ECPTA.

STAGE 3: PRESENTATIONS

Criteria Points
Internal Audit Planning 10
Internal Audit Executing and Planning and Follow up 10
Internal auditing Risk Identification, Assessment and Mitigation Tools 10
Internal Audit Risk Based Internal Audit plan 10
Internal Audit Quality assurance 10
Fraud and Ethics Approach (Based on information given in stage 2) 10
Fraud Prevention Hotline 10
Empowerment Approach 10
Value Add 10
Panel Oral Questions 10
Total 100

 

STAGE 4: PRICE AND B-BBEE

 

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

NB: Certified copy or original B-BBEE Status Level Verification Certificate must be submitted to substantiate B-BBEE Status claimed. When such certificate is provided as proof the company will automatically score zero.

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

 

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the National Treasury Central Supplier Database (Copy of valid CSD report to be attached)
  • Bidders must complete the set of bidding documents provided by ECPTA. Failure to complete the documents will result in immediate rejection of the proposal
  • The ECPTA does not bind itself to accept the lowest priced bid or any other Bid and reserves the right to accept the whole or part of the Bid
  • BID’s submitted are to hold good for a period of 120 days
  • BID’s which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
  • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents;
  • A service level agreement (SLA) shall be signed with the successful service provider.
  • ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the Bid. Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
  • Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic

Development though Procurement Initiatives, preference will be given to contractors who       reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:

  • Contractors within Ward Level
  • Contractors within Local Municipality Level
  • Contractors within District Municipality Level
  • Contractors within Provincial Level

 

 

 

Bid No. 07/FY/19 – Appointment of suitable service providers for the provision of project management services for the start-up phase of the N2 Wild Coast Biodiversity Offset Project for the Eastern Cape Parks and Tourism Agency

EXTENSION OF CLOSING DATE

APPOINTMENT OF SUITABLE SERVICE PROVIDERS FOR THE PROVISION OF PROJECT MANAGEMENT SERVICES FOR THE START-UP PHASE OF THE N2 WILD COAST BIODIVERSITY OFFSET PROJECT FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY

_________________________________________________________

This notice serves to inform all bidders who attended the compulsory briefing that was held on the 11th of June 2018 at ECPTA Head Office for bid no 07FY/19, that was advertised in the ECPTA website on the 1st of June 2018 has been extended as per the request of the bidders and will close on the 04th July 2018.

Bid documents will be made available on Monday 04 July 2018 upon payment of a non-refundable fee of R100.00. These documents can be obtained from the offices of the Eastern Cape Parks & Tourism Agency, No. 17-25 Oxford Street, East London or can be e-mailed to applicants upon request. Payment can be made in cash, on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.Bidders who pay by electronic transfer must use the bid number as a reference number and email proof of payment to [email protected] or [email protected] prior to the collection of the bid documents. Bidders must attend a Compulsory briefing on the 11 June 2018, 11h00 am at the following address: No. 17-25 Oxford Street, East London (ECPTA head office).

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, East London by no later than 11h00 am on 26 June 2018, at which time the bids will be opened in public. Late bids will not be considered.

For all enquiries regarding the bid document please contact Mr. Mandla Mahlungulu at 043 705 4400, e-mail: [email protected] or Contact Ms. Eleanor van den Berg-McGregor for technical enquires at 043 705 4400 during working normal hours, email:

[email protected]

 

Scope of work

The Project Management team will be required to undertake a thorough and consultative planning process for the development of an integrated Implementation and Project Management Plan for the N2 Wild Coast Highway Biodiversity Offset Project. The service provider is expected to work closely with the Operations Department of ECPTA, including the Regional Manager, People and Parks, Social Responsibility, Destination Tourism, Protected Areas Expansion and Scientific Services, as well as key external stakeholders, in order to manage the start-up phase of the project. The start-up phase of the project is aimed at ensuring that the Eastern Cape Parks and Tourism Agency (ECPTA) is able to, amongst other things:

  1. Carry out effective stakeholder engagement and consultation;
  2. Develop the Biodiversity Offset Project Implementation Plan;
  3. Carry out a rehabilitation needs assessment and develop the Rehabilitation Programme;
  4. Determine small business and socio-economic beneficiation opportunities linked to the rehabilitation programme and implementation plan;
  5. Prepare a project execution plan to achieve deliverables for the priority offset receiving areas;
  6. Develop the Monitoring and Evaluation Framework, including baseline indicators;
  7. Establish the Project Management Unit;
  8. Develop detailed project management plans;
  9. Establish the training and capacity building programme;
  10. Develop and implement a skills transfer programme to ensure effective support and handover of the Implementation Plan to ECPTA officials.

 

Expected Deliverables

Implementation Plan

The Implementation Plan should detail the activities required for each priority area identified to achieve the biodiversity offset. This plan should include;

  • A detailed plan for invasive alien plant management including biomass removal
  • A detailed erosion control management plan
  • A Rehabilitation Plan which will include amongst other things;
    • forestry rehabilitation plan,
    • wetlands rehabilitation and stream bank restoration management plans,
    • riparian areas and other ecosystems rehabilitation plan,
    • fire management plan,
    • opportunities for small business development aligned to the rehabilitation plan.
  • Conservation and tourism management plans for each area
  • Development of micro-enterprises based on conservation, tourism and environmental management (including rehabilitation, sustainable use of biodiversity and sustainable resource use)
  • Activities, partnerships and investments required to achieve long-term sustainability of the offset-receiving sites and appropriate Business Plans
  • Appropriate institutional and governance frameworks
  • Costing of activities over a 10 year period for appropriate biodiversity conservation and environmental management
  • Monitoring and evaluation programme for each area and for the project as a whole.

 

Project Management Unit

The service provider is required to conduct project management functions for the project throughout the contract duration of two (2) years, with an option to extend for one (1) year, including facilitation of project handover to ECPTA for continuous implementation. This includes assisting the ECPTA with setting up the project management unit that will take over the implementation of the biodiversity offset project for the N2 Wild Coast Highway project. This will include:

  • Identification of staff requirement and project management structure
  • Recruitment of staff
  • Procurement of required assets
  • Identifying operating and maintenance costs
  • Protected Area Establishment
  • Alignment with ECPTA operations and other existing projects in the project area
  • Capacity management (internal and external)
  • Project management, financial management systems and reporting in line with ECPTA policies and SANRAL requirements,
  • Throughout the project life cycle the service provider will do project hand over in a phased approach at appropriate agreed on project milestones.

 

Stakeholder Management

The service provider is expected to develop models for stakeholder engagement as well as capacitation and transfer of skills which should include:

  • Comprehensive stakeholder database
  • Stakeholder engagement plan
  • Process to be followed to reach agreements with key stakeholders
  • Identify interested commercial agencies and opportunities to leverage support
  • Needs assessments and identify training/capacity building requirements
  • Develop and implement a comprehensive training program for both ECPTA and project beneficiaries
  • Provide support for affected municipalities to integrate planning of the biodiversity offset sites with municipal planning frameworks.

 

Monitoring and Evaluation Framework

Develop a comprehensive monitoring and evaluation system for appropriate biodiversity offset projects. This should include:

  • Appropriate indicators to track key deliverables
  • Data collection and processing of baseline information
  • Identifying alignment systems, partners role and responsibility, cycle reviews and reporting formats
  • Quarterly and annual evaluation of project implementation

 

COMPULSORY ATTRIBUTES OF THE BIDDER

The Project Management Team must demonstrate ability and experience in the following technical areas:

  • Project planning and Management
  • Project Administration (e.g. Financial Management, Human Resource Management, etc.)
  • Ecology, conservation, biodiversity and environmental management
  • Business enterprise development
  • Stakeholder management
  • Occupational Health and Safety

 

PRE-REQUISITE STAGE 1

Discipline Qualification Experience
Project planning and Management Advanced Project Management Qualification 10 years
Ecology, conservation and environmental management Master’s Degree in Conservation, environmental, management, environmental sciences or equivalent 10 years
Business development Master’s degree in Accounting, Business Management, Business Administration, Economics 10 years
Stakeholder management Degree, Honours or Master’s degree in Social Sciences 10 years
Occupational Health and Safety Suitable OHS qualification and registration 10 years

NB: Failure to meet any of the above requirements will lead to immediately rejection of the bid.

 

EVALUATION CRITERIA

 

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000 AND ITS REGULATIONS AS FOLLOWS;

A three stages evaluation process will be employed. In Stage one, all bids received will be evaluated pre-requisite criteria and second stage for functionality. Only bidders who obtained 80 points and above out of 100 points for functionality will proceed to Stage 3 where bids will be assessed for price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

 

STAGE 2: FUNCTIONALITY

Bidders must provide sufficient proof/documents to justify awarding the points below, and such proof should include details of contactable references as per the Evaluation Criteria.

FUNCTIONALITY ASSESSMENTKEY DELIVERABLES OF THE PROJECT Points
Experience in similar technical initiativesAn established company with a successful and proven trackrecord in executing similar projects

  • 5 years’ experience and more (25)
  • 4 years’ experience (15)
  • 3 years’ experience (10)
  • 2 years’ experience (5)

NB: Each year of experience will qualify for 5 points. Please provide proof

of similar   projects implemented (submit proof in a form of a letter/s

of appointment, reference letter/s with contactable reference/s). Bidders

must also provide proof of affiliation to relevant associations

25
Locality of the Bidder (Local Economic Development)State and submit proof of address where the Head Office of the Bidder is based

  • Stated head office is within the Eastern Cape (EC) = 25 points
  • Head office outside the EC = 5 points

Note: Proof must be in the form of

  • Lease Agreement,
  • Utility Bill, or
  • Municipal Account

Failure to submit proof of address in the above form will lead to zero

points awarded.

25
MethodologyBidders must submit a detailed methodology including but not limited to the following:·       Approach and Methodology including works plan = 10 points

  • Quality Assurance = 10 points
  • Health and Safety plan (10 points)

NB: Bidders must provide sufficient information to justify awarding the

above points. The more bidders are able to demonstrate requirements of

this assignment, the more points will be allocated to a maximum score.

Bidders need to indicate clear timelines and identify risks.

30
Bank Rating Certificate

  • Code C or high (20 points)
  • Code D (10 points)
  • Code E or Lower (0 point)

Bidders must submit the bank rating certificate for claiming the points.

Any other form will not be accepted.

20

 

STAGE 3: PRICE and B-BBBEE

Price and BBBEE Evaluation (80+20) = 100 points

Only Bidders that have met the 80 points threshold in Stage 2 will be evaluated in Stage 3 for price and BBBEE. Price and BBBEE will be evaluated as follows:

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

In terms of regulation 6 of the Preferential Procurement Regulations pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act 5 of 2000), responsive bids will be adjudicated on the 80/20-preference point system in terms of which points are awarded to bidders on the basis

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

  1. The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  2. Eastern Cape Parks & Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
  3. Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted; the following documents must be submitted with the tender document:
    1. Company Profile
    2. Catalogue
    3. Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
    4. Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
    5. Bids submitted are to hold good for a period of 120 days.
    6. Bidders must be registered on the Centralized Supplier Database (CSD)

_____________________________________________________________________________

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

____________________________________________________________________________________

 

Bid No. Bid No. 09/FY/19 – Various compliance training for the Eastern Cape Parks and Tourism Agency on an “as and when required” basis for a period of seventeen (17) months

Bids are hereby invited from Accredited Training Service Providers for training as listed in the Terms of Reference for EASTERN CAPE PARKS AND TOURISM AGENCY for a seventeen (17) months.
Bids are hereby invited to all interested and suitable service providers to submit proposals to the Eastern Cape Parks & Tourism Agency (ECPTA) for consideration. ECPTA intends to engage a reputable service provider to provide services pertaining to various trainings as listed in the Terms of Reference for EASTERN CAPE PARKS AND TOURISM AGENCY for a period of seventeen (17) months.
Bid documents will be made available on Monday 04 June 2018 upon payment of a non-refundable fee of R100.00. These documents can be obtained from the offices of the Eastern Cape Parks & Tourism Agency, No. 17-25 Oxford Street, East London or can be e-mailed to applicants upon request. Payment can be made in cash, on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference number and email proof of payment to [email protected] or [email protected]  prior to the collection of the bid documents. Bidders must attend a Compulsory briefing on the 08 June 2018, 11h00 am at the following address: No. 17-25 Oxford Street, East London (ECPTA head office).
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope.
All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, East London by no later than 11h00 am on 26 June 2018, at which time the bids will be opened in public. Late bids will not be considered.
For all enquiries regarding the bid document please contact Mr. Mandla Mahlungulu at 043 705 4400, e-mail: [email protected] or Contact Ms. Thandiswa Gadu for technical enquires at 043 705 4400 during working normal hours, email: [email protected]

Capture

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000 AND ITS REGULATIONS AS FOLLOWS:
A Three (3) Stage evaluation process will be employed. In Stage 1, all bids received will have to pass a pre-qualification. Only service providers who meet the criteria in Stage 1 will proceed to Stage 2 where bids will be evaluated on Functionality. Bidders who meet the minimum criteria for Functionality will be assessed in Stage 3 for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

STAGE 1: PRE-QUALIFICATION
4.1 STAGE 1: PREREQUISITE
Bidders must comply with the following competencies for each training provided failure to comply with any of these competencies will result in immediately rejection of the bid.
 Provide CV’s and certificates of two (2) or more Facilitators.
 Provide CV’s and certificates of two (2) or more Qualified or Registered Assessor/s.
 Provide CV’s and certificates of the two (2) Qualified or Registered Moderator.
 Provide proof of Company/ institution’s accreditation to the relevant SETA.
 Bidder must fully complete the bid document including all the Declarations.
 Bidder must be registered on CSD and attached summary of the CSD Report as a proof.
 Service providers who are not registered with CSD must visit [email protected] to register their companies

NB: Failure to provide proof the above information will result in the immediate disqualification of the bidder

STAGE 2
Functionality will be assessed against the criteria and weightings specified in Table 1 below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together and bidder should acquire a minimum of 70 points to proceed to the next Stage.
NB: In cases where bidders have tendered for more than one training, bidders must submit a separate functionality documentation for each training tendered for.
CRITERIA FOR FUNCTIONALITY POINTS
COMPANY EXPERIENCE 30
METHODOLOGY 40
COMPETENCY REQUIRED 30
Total  100

STAGE 3: PRICE and B-BBBEE
Criteria  Points Available
Bid Price  80
B-BBEE Contribution Level  20
Total  100

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

In addition to the conditions stipulated in other sections of the bid documents, potential bidders should be especially aware of the following terms and conditions:

• The ECPTA’s supply chain management policy will apply.
• The ECPTA does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid.
• Bidders must be registered with the Treasury Central Supplier Database (CSD)
• The award of this bid may be subjected to price negotiation with the preferred bidder(s)

• Bids which are late, incomplete, unsigned, or submitted by facsimile or electronically will not be accepted.
• ECPTA will not be held responsible for any costs incurred by the service provider in the preparation and submission of the bid.
• Only bidders that have met the bid pre-qualification detailed in Stage 1 of this document will be considered during the next Stage
• The ECPTA Bid Adjudication Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents.
• Bids submitted are to hold good for a period of 120 days.
• The successful bidder will be required to enter into a Service Level Agreement with ECPTA.
• ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider.
• The following documents must be submitted with the tender document:
 Company Profile
 Copy of SARS tax clearance certificate
 Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
 Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
 Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified;

Enquiries regarding issue of bid documents may be directed by e-mail to Mr. Mandla Mahlungulu at [email protected] Technical enquiries may be directed to Ms Thandiswa Gadu at [email protected]
_____________________________________________________________________________
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

04/FY/19 MEDIA MONITORING OF EASTERN CAPE PARKS & TOURISM AGENCY MEDIA ENDEAVOURS FOR A PERIOD OF THREE (3) YEARS.

Bid documents outlining detailed specifications will be made available on the 04 June 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number -62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 04/FY/19 and fax proof of payment to 086 731 6951 prior to the collection of the bid documents.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at 17-25 Oxford Street, Corner Oxford & Fleet Street, East London, 5201, by not later than 11h00 on the 27 June 2019, at which time the bids will be opened in public.

For all enquiries regarding the bid document please contact Miss Hlokoma Nzanzeka [email protected], Tel: 043 492 0758. All technical enquiries please contact Miss Oyanga Ngalika  [email protected], Tell: 043 492 0713

 POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA), ACT NO 5 of 2000 AND ITS REGULATIONS AS FOLLOWS:

STAGE 1: PRE QUALIFICATION

STAGE 2: FUNCTIONALITY

CRITERIA POINT SYSTEM
Company Experience 50
Methodology 50
TOTAL 100

NB: Bidders must provide sufficient proof/documents to justify awarding the above points; no points will be allocated where no sufficient detailed proof has been provided.

Only bidders who obtain 75 and above out of the 100 points for functionality (Stage 2 evaluation) will qualify for evaluation in terms of price (Stage 3 evaluation).

STAGE 3: PRICE & B-BBEE

CRITERIA POINT SYSTEM
Price (Subtotal 80 out of the 100) 80
B-BBEE Status Level of Contribution 20
TOTAL 100


The ECPTA has zero tolerance to corruption, report any threat of corruption to the following contact details:

Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88;

Tips-offs Website: www.tip-offs.com – YOU HAVE A RIGHT TO REMAIN ANONYMOUS.

Bid No. 05/FY/19 – Conduct Security Network Audit for the ECPTA for a period of three (3) years.

Bid documents outlining detailed specifications will be made available on the 11 May 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number -62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 05/FY/19 and fax proof of payment to 086 731 6951 prior to the collection of the bid documents.

 

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at 17-25 Oxford Street, Corner Oxford & Fleet Street, East London, 5201, by not later than 11h00 on the 05 June 2018, at which time the bids will be opened in public.

 

For all enquiries regarding the bid document please contact Miss Hlokoma Nzanzeka [email protected], Tel: 043 492 0758. All technical enquiries please contact Mr Siyabonga Malotana [email protected], Tell: 043 492 0725

 

 

 

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA), ACT NO 5 of 2000 AND ITS REGULATIONS AS FOLLOWS:

 

STAGE 1: FUNCTIONALITY

 

CRITERIA POINT SYSTEM
Company Experience 20
Engineers Qualification 30
Methodology 20
Local Economic Development 30
TOTAL 100

 

NB: Bidders must provide sufficient proof/documents to justify awarding the above points; no points will be allocated where no sufficient detailed proof has been provided.

 

Only bidders who obtain 70 and above out of the 100 points for functionality (Stage 1 evaluation) will qualify for evaluation in terms of price (Stage 2 evaluation).

 

STAGE 2: PRICE & B-BBEE

 

CRITERIA POINT SYSTEM
Price (Subtotal 80 out of the 100) 80
B-BBEE Status Level of Contribution 20
TOTAL 100

 

 

 

The ECPTA has zero tolerance to corruption, report any threat of corruption to the following contact details:

Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88;

Tips-offs Website: www.tip-offs.com – YOU HAVE A RIGHT TO REMAIN ANONYMOUS.

BID NO. 01/FY/18 SUPPLY, DELIVERY AND OFFLOADING OF 10KM FENCING MATERIALS TO FORT FORDYCE NATURE RESERVE.

The Eastern Cape Parks & Tourism Agency is looking for a suitable service provider for the Supply, delivery and offloading of 10km Fencing Materials to Fort Fordyce Nature Reserve.

 Bid documents outlining detailed specifications will be made available on the 28 April 2017 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number – 62692235651”. Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 01/FY/18 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, by not later than 11H00am on the 19 May 2017, at which time the bids will be opened in public.

Enquiries regarding the payment for and collection of Bid Document should be directed to Mr. Mcebisi Diniso at (043) 705 4400, E-mail: [email protected].  Technical enquiries can be directed to Mr. Nkululeko Zulu at (043) 705 4400, E-mail: [email protected].

BID NO. 03/FY/19 THE DEVELOPMENT OF THE PROPOSED OFFICE BUILDING AT NDULI NATURE RESERVE

Contractors are hereby invited for the development of the proposed office building at Nduli Nature Reserve. It is estimated that contractors must be registered with CIDB and have a contractor designated grading of 4GB/4GB PE. Contractors with grading 5GB or higher will not be considered.

 Bid documents outlining detailed specifications will be made available upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number 211021, Account Number 62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 03/FY/19 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

A compulsory briefing meeting will be held at Nduli Nature Reserve, Mthatha on Thursday, 10 May 2018 at 11h00am. Failure to attend the compulsory briefing will result in immediate rejection of the bid.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, 5200, by not later than 11h00am on the 24th May 2018, at which time the bids will be opened in public.

Enquiries regarding the payment for and collection of Bid Document should be directed to Mr. Mcebisi Diniso at (043) 705 4400, E-mail: [email protected].  Technical enquiries can be directed to Mr. Nkululeko Zulu on (043 705 4400), E-mail: [email protected].

EVALUATION CRITERIA

All bids received will be subjected to a five (5) stage evaluation process.

 Stage 1 (Responsiveness)

Bidders are required to submit all the documents pertaining to bid pre-requisites. Failure to submit any of the pre-requisite documents will result in immediate rejection of the bid.

 Stage 2 – Local Content

Only locally produced or locally manufactured steel products and components for construction will be considered. The steel products and components are designated at 100% local production and content. Bidders must complete and submit SBD 6.2 and all its associated Annexures in order to be considered. Failure to complete the SBD 6.2 and or its Annexures or failure to obtain the minimum threshold for local content will result in immediate rejection of the bid.

Stage 3 – Functionality

Criteria Weighting
Company experience 30
Location of the bidder 30
Methodology 10
Plant and Equipment 30
Total 100

Only bidders who obtain a minimum score of 65 points and above out of 100 will be considered for evaluation at Stage 4 (Price & B-BBEE). Bidders who obtain less than 65 points will be eliminated from the bidding process. 

Stage 4 – Price& B-BBEE Status Level of Contribution

Criteria Weighting
Bid Price 80
B-BBEE Status 20
Total 100

 Stage 5- Risk Assessments

A risk analysis will be performed on the Tenderers having the highest ranking / number of points.

 Supply Chain Management Conditions:

  • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
  • Service providers must be registered with the Central Supplier Database
  • Service providers must be registered with the CIDB  and have the designated grading of 4GB/4GB PE
  • Canvassing with ECPTA officials shall disqualify a Tender.
  • Late, incomplete or unsigned Tenders will not be considered.
  • The standard tender conditions will apply.
  • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
  • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy

_______________________________________________________________________ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

______________________________________________________________________

BID NO. 02/FY/19 PROJECT MANAGEMENT SERVICES FOR THE CONSTRUCTION OF TWELVE (12) HUTS FOR LEOPARD TRAIL AT BAVIAANSKLOOF WORLD HERITAGE SITE

Professional Service Providers are hereby invited for the Project Management Services for the Construction of twelve (12) huts for leopard trail Centre at Baviaanskloof World Heritage Site.

 Bid documents outlining detailed specifications will be made available upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number 211021, Account Number 62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 02/FY/19 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

Compulsory briefing session will be conducted at Baviaanskloof World Heritage Site, Western Section on Tuesday, 08 May 2018 at 13h00. GPS Coordinates: 33 34 28.01 S/ 23 42 57.85 E

For directions to site please contact Wayne Erlank on 072 430 6423. Failure to attend the compulsory briefing session will result in immediate rejection of the bid.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, 5200, by not later than 11h00am on the 22nd  May 2018, at which time the bids will be opened in public.

Enquiries regarding the payment for and collection of Bid Document should be directed to Mr. Mcebisi Diniso at (043) 705 4400, E-mail: [email protected].  Technical enquiries can be directed to Mr. Siviwe Manxiwa on (043 705 4400), E-mail: [email protected].

EVALUATION CRITERIA

Stage 1 – Functionality

Criteria Weighting
Company experience 30
Location of the bidder (Local Economic Development) 30
Methodology 10
Team Capability 30
Total 100

Bidders must obtain a minimum score of 80 out of 100 on Stage 1 (Functionality) in order to be considered for evaluation in Stage 2 (Price & B-BBEE)

Stage 2 – Price& B-BBEE Status Level of Contribution

Criteria Weighting
Bid Price 80
B-BBEE Status 20
Total 100

 Supply Chain Management Conditions:

  • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
  • Service providers must be registered with the Central Supplier Database
  • Canvassing with ECPTA officials shall disqualify a Tender.
  • Late, incomplete or unsigned Tenders will not be considered.
  • The standard tender conditions will apply.
  • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
  • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy

_______________________________________________________________________

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

_______________________________________________________________________

Awarded

Bid No. 23/FY/18 – Supply, Delivery and Offloading of 10km Fencing Materials to Double Drift Nature for Biodiversity Wildlife Economy Project

Successful Bidder: Bane Londa (Pty)

Amount: R 760 950.00

Bid No. 16/FY/18 – Professional service provider for regional offices & economic wildlife economy project

Bid No. 16/FY/18

Professional service provider for regional offices & economic wildlife economy project

SUCCESSFUL BIDDER:  MBSA Consulting

CONTRACT AMOUNT:  R 1 197 000.00

BID NO. 17/FY/18- APPOINTMENT OF A PROFESSIONAL SERVICE PROVIDER TO SOURCE GRANT FUNDING FOR THE DEVELOPMENT OF THE ECPTA TOURISM MASTER PLAN

BID NO.17/FY/18 – APPOINTMENT OF A PROFESSIONAL SERVICE PROVIDER TO SOURCE GRANT FUNDING FOR THE DEVELOPMENT OF THE ECPTA TOURISM MASTER PLAN

Successful Bidder:  Harvest Charted Accounts Inc

Amount: 8% of Total Revenue

 

BID NO. 20/FY/18- THE DEVELOPMENT OF THE PROPOSED OFFICE BUILDING AT ISLAND NATURE RESERVE

BID NO. 20/FY/18- THE DEVELOPMENT OF THE PROPOSED OFFICE BUILDING AT ISLAND NATURE RESERVE

Successful Bidder: Imani Na Neema Trading JV

Amount: R 2 037 445.53

Bid No. 19/FY/18 – Provision of technical support for the declaration of protected areas for the Eastern Cape Parks & Tourism Agency

Bid No. 19/FY/18 – Provision of technical support for the declaration of protected areas for the Eastern Cape Parks & Tourism Agency

Successful Bidder: MNT Geomatics

Amount: R 3 806 983.22

Bid No. 09/FY/18 – Various compliance training for the Eastern Cape Parks & Tourism Agency for a period of three (3) years

Tender No. 09/FY/18

Various compliance training for the Eastern Cape Parks & Tourism Agency for a period of three (3) years

SUCCESSFUL BIDDER & CONTRACT AMOUNT: 

Falcon Firearm Academy – R 571 873.81

Target Line – R 399 193.80

Falcon Safety Academy – R 225 212.40

Falcon Safety Academy – R 79 307.60

Falcon Safety Academy – R 373 725.48

 

 

Bid No. 13/FY/18 – Sale of 21 buffalo and 10 hippos by the Eastern Cape and Tourism Agency

Tender No. 13/FY/18

Sale of 21 buffalo and 10 hippos by the Eastern Cape and Tourism Agency

SUCCESSFUL BIDDER & CONTRACT AMOUNT

Gregory Earnest Harvey: R 501 500.00

Immex Waste Management: R 294 000.00

Bid No. 06/FY/18 – Supply & delivery of guest consumables

Tender No. 06/FY/18

Supply & delivery of guest consumables

SUCCESSFUL BIDDER: Nicoh Group (Pty)Ltd 

CONTRACT AMOUNT: R 1 668 200.52

Bid No. 10/FY/18 – Deployment of automated end-user back-up solution for all ECPTA Workstations for a period of three (3) years with an option to extend for further period of two (2) years

Tender No. 10/FY/18

Deployment of automated end-user back-up solution for all ECPTA Workstations for a period of three (3) years with an option to extend for further period of two (2) years

SUCCESSFUL BIDDER: ICT Choice 

CONTRACT AMOUNT:  R 1 214 223.55

 

Bid No. 07/FY/18 – Harvesting of timber at Eastern Cape Parks & Tourism Agency

Bid No. 07/FY/18 – Harvesting of timber at Eastern Cape Parks & Tourism Agency

Successful Bidder:  Zen Trading

Amount:  R110.00m3 (Blue Gum) / R160.00m3 (Pinus SPP)

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