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BID NO.01/FY/20- THE APPOINTMENT OF A PANEL OF LEGAL SERVICE PROVIDERS FOR A PERIOD OF THREE (3) YEARS FOR THE EASTERN CAPE PARKS & TOURISM AGENCY.

TENDER NOTICE

 

BID NO.01/FY/20

Bids are hereby invited for THE APPOINTMENT OF A PANEL OF LEGAL SERVICE PROVIDERS FOR A PERIOD OF THREE (3) YEARS FOR THE EASTERN CAPE PARKS & TOURISM AGENCY.

 

The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of experienced service provider(s) to form part of a Panel of Legal Service Provider(s) for a period of Three (3) Years for the Eastern Cape Parks & Tourism Agency.

 

 

Bid documents outlining detailed specifications will be made available from Monday 12th August 2019 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 01/FY/20 and fax proof of payment to 086 609 6164 prior to the collection of the bid documents.

 

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street(Corner of Fleet street & Oxford Street), by not later than 11h00 on Tuesday, 17th September 2019, at which time the bids will be opened in public.

 

For all enquiries regarding the bid document please contact Mr Nathan Leeuw at 043 492 0693, e-mail: [email protected] or Contact Mr Melumzi Fadashe for technical enquires at 043 492 0687 during working normal hours, email [email protected]

 

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000

 

In terms of regulation 4 of the Preferential Procurement Policy Framework issued in terms of PPPFA, Act 5 of 2000 and its Regulations of 2017. Quotations will be requested from the approved panel member when the need arises.

 

STAGE 1 –   PRE-QUALIFICATION

In this stage All bids received will be verified for compliance and completeness of the submitted proposal per the below set of mandatory requirements. Bidders who fails to comply with the below requirements will be eliminated and bidders who comply with the below progresses to the next stage of technical evaluation.

  • Submission of proof of enrolment with the Legal Practice Council
  • Submission of a valid certified copy of the Legal Practitioners Fidelity Fund Certificate for each member who is a sole practitioner, partner or director of the firm of attorneys and who will attend to ECPTA matters.
  • Submission of a certified valid letter of good standing with the relevant Legal Practice Council for each attorney who forms part of the team that will attend to ECPTA matters, not older than 3 (three) months.
  • Submission of a Firms Indemnity Certificate issued for present year.
  • The Bidder must have a physical office within the jurisdiction of the Province of the Eastern Cape [ Proof must be submitted in the form of a lease agreement or municipal account]

 

 

 

 

 

 

 

 

 

 

STAGE 2- FUNCTIONALITY

FUNCTIONALITY MAXIMUM POINTS
COMPANY EXPERIENCE

Firm experience in the field (s) of speciality.

If a firm of attorneys has expertise in more than one field of law, all relevant fields must be indicated in the proposal together with demonstrated experience in the specified areas of law.

–       6 years’ experience and more = 30

–       5 years’ experience = 25

–       4 years’ experience = 20

–       3 years’ experience = 15

–       2 years’ experience = 10

–       1 years’ experience = 5

NB: Please provide reference letters from clients whom the firm has successfully represented for services listed in the scope of work. Each year of experience will qualify for 5 points. Each assignment completed must be accompanied by a proof in a form of:

  • Appointment Letters; or
  • Written Testimonial Letters; or
  • Service Level Agreements; or
  • Purchase Orders

Failure to provide proof of either of the above will lead to zero points allocated. Proof needs to indicate the period (time frames) and the type of work done. Years of experience will be assessed according to proof of experience provided.

30

 

 

 

 

 

 

METHODOLOGY

 

The bidders must submit a detailed methodology including but not limited to the following:

 

a)    How the bidder will assist ECPTA in achieving the objective to promote participation of Previously Disadvantaged Individuals (PDI’s) owned law firms and Previously Disadvantaged Individual law professionals through its panel of attorneys.

Note: Previously Disadvantaged Individually owned Law firms should demonstrate skills transfer (10 points)

b)    Demonstrate the ability to manage litigation and conduct detailed and credible research in identifying and applying the applicable laws and regulatory instruments to the given set of facts in appropriate cases and providing solutions thereto; and provide legal opinions in all areas referred. Bidders can provide information on cases handled, opinions prepared, etc.(10 points)

c)    Demonstrate the ability to meet deadlines, especially on a short-time frame, and give examples of how past tight deadlines have been successfully met. E.g. urgent applications, opinions, etc. (10 points)

d)    Any value-added services that the bidder may be in a position to offer ECPTA (10 points)

 

40
KNOWLEDGE AND EXPERTISE

 

Area(s) of specialty of the lead attorney(s) as per the areas of the law listed in the scope of work.

 

(a)  Demonstrable experience in the identified area(s) of the law (as stated above)

 

  1. Detailed CV of the lead attorney(s) with a minimum five (5) years’ post admission experience in the identified area (s) of service and proof of qualification (20 points)

 

NB: Provide both CVs and proof of qualification for the lead attorney(s) to justify awarding the above points. Failure to provide proof of the above in the mentioned format will result in no points being awarded. (No partial points will be awarded for partial information submitted)

 

 

20

 

 

 

 

SUPPORT STAFF

Bidders must provide information on any additional staff employed by the -firm with more than five (5) years’ experience in the categories selected in the scope of works (2 points will be allocated per resource). This includes admin and professional staff.

 

NB: Provide brief CVs for each member to justify awarding the above points. Failure to provide proof of the above will result in no points being scored. (No partial points will be awarded for partial information submitted)

10
TOTAL 100

 

NB:

  • Only bidders who obtain 70 out of 100 points for functionality will be shortlisted to the panel for each category.
  • Bidders who wish to bid for more than 1 category need to provide supporting functionality documentation separately for each category according to the annexures stated on page 17
  • The top three (3) scoring bidders based on functionality per legal category will form part of the panel.
  • Where bidders score the same amount of points on functionality, bidders with the highest B-BBEE rating will be considered. Where bidders score equal points on functionality and B-BBEE status, bidders will be chosen from a drawing of lots overseen by ECPTA internal auditors

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

 

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the National Treasury Central Supplier Database (Copy of valid CSD report to be attached)
  • Bidders must complete the set of bidding documents provided by ECPTA. Failure to complete the documents will result in immediate rejection of the proposal
  • The ECPTA does not bind itself to accept the highest scoring bid or any other Bid and reserves the right to accept the whole or part of the Bid
  • BID’s submitted are to hold good for a period of 120 days
  • BID’s which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
  • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents;
  • A service level agreement (SLA) shall be signed with the successful service provider.
  • ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the Bid. Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
  • Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.
  • In order to meet the requirements of the Eastern Cape Framework for Local Economic

Development though Procurement Initiatives, preference will be given to contractors who       reside within the immediate geographical locality of the Head Office. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:

  • Service Providers within Ward Level
  • Service Providers within Local Municipality Level
  • Service Providers within District Municipality Level
  • Service Providers within Provincial Level

 

 

 

 

 

 

 

Closed

Awarded

Bid No 22/FY/19 Supply, delivery and offloading of Fencing Materials to Mpofu Nature Reserve.

Successful bidder: Sikhumbulanathi Pty Ltd

Amount: R 571 065,54

BID NO.21/FY/19-PROVISION OF PRINTING SERVICES FOR A PERIOD OF THREE (3) YEARS WITH AN OPTION TO EXTEND FOR A FURTHER TWO (2) YEARS

Successful bidder: Gemprint (Pty) Ltd

Amount: Various Rates

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