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Quotation No. 59/16/17 – Supply and delivery of notebooks for the Eastern Cape Parks and Tourism Agency

 

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for THE  SUPPLY AND DELIVERY OF NOTEBOOKSMini bid documents outlining detailed specifications will be made available from Friday,21 October 2016 free of charge and closing on Friday, 28 October 2016 at 11h00 am. The documents can be e-mailed to applicants upon request.
THE  SUPPLY AND DELIVERY OF NOTEBOOKS Expected Deliverables

No Item Specification Quantity Compliance[Tick Yes/ No]
Y N
1. Model HP ProBook 650 G2 5
1.1 Operating System Windows 10 Professional 64-bit
1.2 Processor Intel Core™ i5-6200U (1.7 GHz, 3 MB L3 cache, 2 cores)
1.3 Internal Drive 500GB 7200rpm
1.4 Memory: Standard 4GB 1600MHz DDR3 1D
1.5 Graphics Intel HD Graphics 4600
1.6 Display 15.6″ diagonal LED-backlit HD anti-glare (1366 x 768)
2. Warranty 3 Year on-site Next Business Day 5
3. Targus Backpacks 15-16 inch, 2.5 Kg 5
4. Cable lock 2.1 m, 175g 5
5. Model Phillips 236V Monitor(23”Inch) 3
6 Model  HP Laserjet PRO M 102WPortable Printer(G3Q35A) 2
6.2 Functions Black & White PrinterWeight: 4.7 KG
6.3 Warranty HP 2Year Warranty
7 Model HP Laserjet PRO MFP  M225dn(CF484A) Printer 1
7.1 Functions Laser Black & WhitePrint, Copy, Scan. FaxNormal: up to 25 ppm black
7.2 Warranty HP 2Year Warranty
8 Model Acer Data Projector (MR. JHF11.001) Spectra BoostHDMI, Composite Video, Includes Remote, User Guide & VGA cable, Wifi-cable  with additional optional ,Wireless Cast adaptor 6
8.1 Wireless Cast Adaptor 6
8.2 Warranty 2 Year carry in warranty, lamp 1 Year
9. Model Tripod portable projector screens pull –down-white 4
10. Model HP ProBook 450 G2 3
10.1 Operating System Windows 10 Professional 64-bit
10.2 Processor Intel Core™ i5-6200U (1.7 GHz, 3 MB L3 cache, 2 cores)
10.3 Internal Drive 500GB 7200rpm
10.4 Memory: Standard 4GB 1600MHz DDR3 1D
10.5 Graphics Intel HD Graphics 4600
10.6 Display 15.6″ diagonal LED-backlit HD anti-glare (1366 x 768)
11. Warranty 3 Year on-site Next Business Day 3
12. Targus Backpacks 15-16 inch, 2.5 Kg 3
13. Cable lock 2.1 m, 175g 3
14. Model Seagate 4TB-2Years Warranty USB 3.0 13
15. Model Seagate 2TB 2.5 “Expansion Portable Black USB 3.0 20

 

COMPULSORY ATTRIBUTES OF THE BIDDER

Must be registered on the Centralised Supplier Database (CSD)

 

EVALUATION CRITERIA

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2011. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

TABLE

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

  • The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the Treasury Central Supplier Database (CSD)
  • Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the
  • right to accept the whole or part of the bid;
  • Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted

The following documents must be submitted with the tender document:

  • Company Profile
  • CSD summary Report
  • Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
  • Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
  • Bids submitted are to hold good for a period of 90 days
Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: [email protected].
Quotations should be submitted in an envelope clearly marked “Quotation No. 59/16/17- SUPPLY AND DELIVERY OF NOTEBOOKS FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY  and should be deposited in the tender box, situated at No 17 Fleet Street (Cnr of Fleet & Oxford), East London CBD. The closing time for submission of tender offers is 11h00am on 28 October 2016. Telephonic, Telegraphic, Facsimile, Emailed and Late Quotes will not be accepted.Bids may only be submitted on the tender documentation that is issued.ECPTA SCM Policy will apply.ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

  • Hotline Number: Toll free number – 0800 872 209
  • Freepost: KZN 138 Umhlanga Rocks | 4320
  • Free Fax: 0800 00 77 88
  • Tip-offs Website: www.tip-offs.com

Quotation No. 59/15/16 – Skipper’s licence training including venue and catering services

The Eastern Cape Parks & Tourism Agency (ECPTA) hereby invites service providers to submit quotations for the projects listed below.

Mini bid documents outlining specifications will be made available from Wednesday, 02th March 2016 free of charge. The documents can only be e-mailed to applicants upon request. Service providers are requested to provide quotations per project as detailed in the bid specifications document.

Quotation Number Contract Name Closing Date Technical Enquiries
QUOTE NO. 59/15/16  SKIPPER’S LICENCE TRAINING INCLUDING VENUE AND CATERING SERVICES    09th March 2016 Contact Person: Nocollege Buya

Email Address: [email protected]

NB: This bid is subject to Functionality Criteria as stipulated in the bid document

NB:Enquiries relating to bidding procedures contact Ms Hlengiwe Sibiya, on 0437054400  or e-mail: [email protected]

Quotations should be submitted in an envelope clearly marked “Quotation number and project descriptions per above table “and should be deposited in the tender box, situated at No 6 St Marks Road, Southernwood, East London before the closing date and time. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted.

Tenders may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

ECPTA SCM Policy will apply.

 

 

Quotation No. 105/15/16 – Supply & delivery of two (2) electronic four golf carts (shuttle)

The Eastern Cape Parks & Tourism Agency (ECPTA) hereby invites service providers to submit quotations for various projects as listed below.

Mini bid documents outlining detailed specifications will be made available from   Friday, 04 MARCH 2016 free of charge. The documents can only be e-mailed to applicants upon request. Service providers are requested to provide quotations per project as detailed in the bid specifications document.

Quotation Number Contract Name Evaluation Criteria Closing Date
105/15/16 SUPPLY & DELIVERY OF TWO (2) ELECTRONIC FOUR GOLF CARTS (SHUTTLE) STAGE 1: FUNCTIONALITY

STAGE 2: Price and BBBEE (80/20)

11 March 2016 at 11:00
Queries relating to the above bids may be addressed to Ms Lunathi Mqalo at 043 705 4400, e-mail: [email protected] 

Quotations should be submitted in an envelope clearly marked “Quotation number and project name as per above table” and should be deposited in the tender box, situated at No 6 St Marks Road, Southernwood, East London before the closing date and time. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted.

Tenders may only be submitted on the tender documentation that is issued.

Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

ECPTA SCM Policy will apply.

The ECPTA has zero tolerance to corruption, report any threat of corruption to the following contact details:

Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com – YOU HAVE A RIGHT TO REMAIN ANONYMOUS.

Quotation No. 104/15/16 – Appointment of a service provider to install vehicle tracking system for the eastern cape parks & tourism agency for a period of three years on an “as and when” required basis

 

The Eastern Cape Parks & Tourism Agency (ECPTA) hereby invites service providers to submit quotations for various projects as listed below.

Mini bid documents outlining detailed specifications will be made available from   Friday, 04 MARCH 2016 free of charge. The documents can only be e-mailed to applicants upon request. Service providers are requested to provide quotations per project as detailed in the bid specifications document.

Quotation Number Contract Name Evaluation Criteria Closing Date
 

104/15/16

 

THE APPOINTMENT OF A SERVICE PROVIDER TO INSTALL VEHICLE TRACKING SYSTEM FOR THE EASTERN CAPE PARKS & TOURISM AGENCY  FOR A PERIOD OF THREE YEARS ON AN “AS AND WHEN” REQUIRED BASIS

 

STAGE 1: FUNCTIONALITY

STAGE 2: Price and BBBEE (80/20)

11 MARCH 2016 AT 11H00
Queries relating to the above bids may be addressed to Ms Lunathi Mqalo at 043 705 4400, e-mail: [email protected] 

Quotations should be submitted in an envelope clearly marked “Quotation number and project name as per above table” and should be deposited in the tender box, situated at No 6 St Marks Road, Southernwood, East London before the closing date and time. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted.

Tenders may only be submitted on the tender documentation that is issued.

Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

ECPTA SCM Policy will apply.

The ECPTA has zero tolerance to corruption, report any threat of corruption to the following contact details:

Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com – YOU HAVE A RIGHT TO REMAIN ANONYMOUS.

 

 

                                            

Closed

QUOTATION NO. 16/17/18- LEASE FOR PARKHOME(S) FOR NDULI NATURE RESERVE (MTHATHA) FOR A PERIOD 6 MONTHS WITH AN OPTION TO EXTEND MONTH-ON-MONTH FOR A PERIOD NOT EXCEEDING 6 MONTHS FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY

REQUEST FOR QUOTATIONS: LEASE FOR PARKHOME(S) FOR NDULI NATURE RESERVE (MTHATHA) FOR A PERIOD 6 MONTHS WITH AN OPTION TO EXTEND MONTH-ON-MONTH FOR A PERIOD NOT EXCEEDING 6 MONTHS FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY QUOTATION NO. 16/17/18

 

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for LEASE FOR PARKHOME(S) FOR NDULI NATURE RESERVE (MTHATHA) FOR A PERIOD 6 MONTHS WITH AN OPTION TO EXTEND MONTH-ON-MONTH FOR A PERIOD NOT EXCEEDING 6 MONTHS

Mini bid documents outlining detailed specifications will be made available from  Wednesday, 10 May 2017 free of charge and closing on Thursday, 01 June 2017 at 11h00 am. The documents can only be e-mailed to applicants upon request.

 

Background

 

The Eastern Cape Parks and Tourism Agency has a regional office in Mthatha. The Office accommodates 7 employees that service the Central Region.

ECPTA is in the process of construction offices at the Nduli Nature Reserve. During the construction phase, ECPTA seeks the services of service provider to provide temporary park homes that will be utilized as the Regional Head-office for the Central Region.

 

  1. Scope of the Work

The scope of this project is for the following services:

1.    Supply and deliver the park home(s) at the Nduli Nature Reserve

a.    Prepare the site for set-up. This includes making sure the ground is level, installing any electrical, water and sewer lines that may be needed (includes securing approval for connection to bulk or reticulation network of service)

b.    Assembling and installation ( No permanent fixtures)

c.    Supply and lay concrete stones of 19mm around the park home(s) structure and walkways

d.    Maintenance of the park home(s) during the time of use by ECPTA

e.    De-installation and transportation of the park home(s) at the end of the lease period

The ECPTA requires the following to be supplied with the park home(s)

1.    7 x Small Offices ( Minimum square meters = 3mx3m per office)

2.    1 x Boardroom ( Minimum square meters = 8mx3m)

3.    1x Reception area/office ( Minimum square meters = 3mx3m)

4.    1 x Kitchen ( Minimum square meters = 4mx3m)

5.    1 x Male Toilet and urinal (Minimum square meters = 2mx1.5m)

6.    1 x Female Toilet (Minimum square meters = 2mx1.5m)

OHS Requirements

1.    Fire Extinguishers & Signage for each boardroom and office

2.    First Aid Box and signage (1)

3.    Signage for toilet etc.

4.    Handrails for ramp(s)

5.    Security Gate

General Requirements for Park home(s)

1.    Air conditioner for each office and boardroom

2.    Trunking, data points running maxim cable to the cabinet and conduct patching and labelling

3.    Power sockets for each office (1 per office) and boardroom (4 points)

4.    Sink for the kitchen and geyser

5.    Burglar Bars

6.    Blinds for each office and boardroom

7.    Vinyl flooring for each office and boardroom

NB: The Park homes must be made available and ready for occupation by no later than 26th June 2017

 

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

 

·         The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;

·         Bidders must be registered with the Treasury Central Supplier Database (CSD)

·         Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;

·         Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

  • The following documents must be submitted with the tender document:

Ø  A copy of your CSD summary Report

Ø  Company Profile

Ø  Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit

Ø  Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

  • Bids submitted are to hold good for a period of 90 days

 

 

 

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

 

Stage 1: Prequalification Documentation

 

No Pre-requisites Comply Not Comply Supporting Documentation                     [ Location /Reference in  the bid]
1 Workmans Compensation

The bidder should be registered with Department of Labour for Workmans Compensation

Bidders must reference the location of the certificate in the document submission and further tick in the box to the left whether they comply with the requirement or do not comply with the requirement.
2 Public Liability

The bidder should have a Public Liability of at least R5 million

Bidders must reference the location of the certificate in the document submission and further tick in the box to the left whether they comply with the requirement or do not comply with the requirement.


Service providers to submit pictures of the proposed structure and layout plan.

 

 

 

 

 

 

 

 

Stage 2: Functional Criteria

 

 

CRITERIA POINTS
Company Experience

  • 5 or more years of relevant experience = 40
  • 4 years of relevant experience = 32
  • 3 years of relevant experience = 24
  • 2 years of relevant experience = 16
  • 1 year of relevant experience = 8

 

Each year of experience will qualify for 8 points, subject to a maximum of 40.

NB:  Please provide proof in the form of reference letters or proof of appointment to justify the points above and that the company has conducted similar work in the past. Failure to provide proof will result in no points awarded.

40
Team Capability

Bidders must submit detailed CV of project team leader with experience in modular construction or similar construction and proof of qualifications.

·         5 or more years’ relevant experience = 30

·         4 years relevant experience = 20

·         3 years or less relevant experience = 15

 

Qualifications of a project leader should clearly list similar projects that were completed with contactable reference.

Failure to submit detailed CV and proof of qualification will result in no points awarded

30
Methodology

  • Detailed Project Methodology with key milestones, deliverables name & description, dependencies and timelines envisaged for the project ( 15 Points)
  • Provide a clear, detailed and defined site and building plan (15 Points)

 

30
Total 100

 

 

NB: Bidders must provide sufficient proof/documents to justify awarding the above points; no points will be allocated where no sufficient detailed proof has been provided.

 

Only bidders who obtain 70 and above out of the 100 points for functionality (Stage 2 evaluation) will qualify for evaluation in terms of price (Stage 3 evaluation). Points scored by qualifying bidders in Stage 2 will not be taken into consideration for evaluation in Stage 3

 

Stage 3

 

CRITERIA POINTS
PRICE (Subtotal 80 out of the 100) 80
B-BBEE VERIFICATION CERTIFICATE 20
Total             100

 

 

 

Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: [email protected].

Quotations should be submitted in an envelope clearly marked “Quotation No.16/17/18- : LEASE FOR PARKHOME(S) FOR NDULI NATURE RESERVE (MTHATHA) FOR A PERIOD 6 MONTHS WITH AN OPTION TO EXTEND MONTH-ON-MONTH FOR A PERIOD NOT EXCEEDING 6 MONTHS FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY and should be deposited in the tender box, situated at 17-25 Oxford Street (Cnr of Fleet & Oxford). The closing time for submission of tender offers is 11h00am on 01 June 2017. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted.

 

Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

 

ECPTA SCM Policy will apply.

 

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com

 

QUOTATION NO. 116/16/17- THE PROVISION OF 2 FINANCE CONSULTANTS FOR THE EASTERNCAPE PARKS & TOURISM AGENCY

REQUEST FOR QUOTATIONS: THE PROVISION OF 2 FINANCE CONSULTANTS FOR THE EASTERNCAPE PARKS & TOURISM AGENCY QUOTATION NO. 116/16/17

 

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for THE PROVISION OF 2 FINANCE CONSULTANTS

Mini bid documents outlining detailed specifications will be made available from   Wednesday, 8 March 2017 free of charge and closing on Friday, 17 March 2017 at 11h00 am. The documents can only be e-mailed to applicants upon request.

 

Objective

The objective of this tender is to appoint a suitable service provider to for the provision of the following positions:

Position Duration
Procurement Officer 8 Months (1 April 2017-30 November 2017)
Revenue Clerk 8 Months (1 April 2017-30 November 2017)

 

EXPECTED DELIVERABLES:

 

ITEM

 

DESCRIPTION

 

QUANTITY

1.

 

 

Procurement Officer

  • Scrutinize all purchase requisitions submitted by user departments ensuring compliance with the ECPTA Procurement policy;
  • Procedural Bid Administration- Ensure effective and efficient running of the tender process;
  • Legal Compliance- Pre-assess all tender documents to ensure that relevant documentation has been attached and that tender conditions have been met;
  • Reliable contract management- Provide document management services for all tender documentation, letters of appointments, contracts and SLAs;
  • Report on contract performance including:

o   Contract price escalation

o   Contract spend

    • Price evaluations
    • Amendments to scope
    • Resolution of queries
  • Reports: Compile monthly procurement reports

Minimum Requirement: 3 year Degree or Diploma in Supply Chain Management or Finance with 2-3 years relevant experience in a similar position

 

x1
2. Revenue  clerk

DUTIES:

§  Register invoices in the invoice register

§  Match invoices & GRN’s with purchase orders

§  Processing of invoices & Credit Notes

§  Phone suppliers to request statement of accounts for reconciling

§  Following up queries with Suppliers- outstanding invoices and overcharges on invoices and process credit notes

§  Prepare reconciliation sheet

§  Follow up on commitments over 60 days

§  Filing of documents

 

Minimum Requirement: Grade 12 with 3 years relevant experience or Degree/Diploma with 2 years relevant experience

 

 

X1

Working Hours: 8h00 to 16h30 Monday to Thursday and  Fridays 8h00 to 16h00

 

NB: Candidates will be subjected to interviews therefore CV’s of the proposed candidates must be submitted with the mini bid document. Failure to submit proposed CV’s will result in immediate disqualification of the bid. Bidders may not submit more than 2 candidates per position

 

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

 

Pre-requisite:Interviews

Only Candidates that pass the interview stage of the evaluation will proceed to the Price/ BBBEE stage

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2011. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

Table

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

 

·         The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;

·         Bidders must be registered with the Treasury Central Supplier Database (CSD)

·         Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;

·         Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

  • The following documents must be submitted with the tender document:

Ø  CSD Summary Report

Ø  Company Profile

Ø  Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit

Ø  Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

  • Bids submitted are to hold good for a period of 90 days

 

 

Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: [email protected].

Quotations should be submitted in an envelope clearly marked “Quotation No.116/16/17- THE PROVISION OF 2 FINANCE CONSULTANTS FOR THE EASTERNCAPE PARKS & TOURISM AGENCY and should be deposited in the tender box, situated at 17-25 Oxford Street (Cnr of Fleet & Oxford). The closing time for submission of tender offers is 11h00am on 17 March 2017. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted.

 

Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

 

ECPTA SCM Policy will apply.

 

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com

 

QUOTATION NO. 115/16/17- THE PROVISION OF A FINANCE CONSULTANT FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

REQUEST FOR QUOTATIONS THE PROVISION OF A FINANCE CONSULTANT FOR THE EASTERN CAPE PARKS & TOURISM AGENCY QUOTATION NO. 115/16/17

 

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for THE PROVISION OF A FINANCE CONSULTANT

Mini bid documents outlining detailed specifications will be made available from   Wednesday, 8 March 2017 free of charge and closing on Friday, 17 March 2017 at 11h00 am. The documents can only be e-mailed to applicants upon request.

 

Objective

The objective of this tender is to appoint a suitable service provider to for the provision of the following positions:

Position Duration
Financial Accountant 12 Months (1 April 2017- 31 March 2018)

 

EXPECTED DELIVERABLES:

 

ITEM

 

DESCRIPTION

 

QUANTITY

1. Finance Accountant – Accounting & Reporting

DUTIES:

§  Analyse repairs & maintenance account for miss-allocations;

§  Analyse the consulting fees account for miss-allocation;

§  Prepare reconciliations for revenue received in advance;

§  Review all control accounts in the trial balance for correctness;

§  Prepare monthly management reports;

§  Perform calculations for the amortization of finance leases;

§  Assist in asset management by reviewing journals; Assist in reviewing WIP;

§  Assist in reviewing inventory

§  Prepare Interim & Annual Financial Statements

§  Prepare Monthly, Quarterly and Yearly reports

§  Respond to Internal and External audit queries

§  Perform any adhoc duties delegated by the CFO

Minimum Requirement: 3 year relevant Degree with 3 years relevant experience

x1
Working Hours: 8h00 to 16h30 Monday to Thursday and  Fridays 8h00 to 16h00

 

NB: Candidates will be subjected to interviews therefore CV’s of the proposed candidates must be submitted with the mini bid document. Failure to submit proposed CV’s will result in immediate disqualification of the bid. Bidders may not submit more than 2 candidates.

 

 

 

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

 

Pre-requisite:Interviews

Only Candidates that pass the interview stage of the evaluation will proceed to the Price/ BBBEE stage

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2011. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

Table

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

 

·         The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;

·         Bidders must be registered with the Treasury Central Supplier Database (CSD)

·         Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;

·         Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

  • The following documents must be submitted with the tender document:

Ø  CSD Summary Report

Ø  Company Profile

Ø  Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit

Ø  Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

  • Bids submitted are to hold good for a period of 90 days

 

 

Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: [email protected].

Quotations should be submitted in an envelope clearly marked “Quotation No.115/16/17- THE PROVISION OF A FINANCE CONSULTANT FOR THE EASTERN CAPE PARKS & TOURISM AGENCY and should be deposited in the tender box, situated at 17-25 Oxford Street (Cnr of Fleet & Oxford). The closing time for submission of tender offers is 11h00am on 17 March 2017. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted.

 

Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

 

ECPTA SCM Policy will apply.

 

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com

 

QUOTATION NO. 135/16/17- APPOINTMENT OF SUITABLE SERVICE PROVIDER TO CONDUCT A TRAINING OF GENERAL RECOGNISED ACCOUNTING PRACTICE (GRAP) REPORTING STANDARDS TO EASTERN CAPE PARKS AND TOURISM AGENCY

REQUEST FOR QUOTATIONS: APPOINTMENT OF SUITABLE SERVICE PROVIDER TO CONDUCT A TRAINING OF GENERAL RECOGNISED ACCOUNTING PRACTICE (GRAP) REPORTING STANDARDS TO EASTERN CAPE PARKS AND TOURISM AGENCY

QUOTATION NO. 135/16/17

 

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for APPOINTMENT OF SUITABLE SERVICE PROVIDER TO CONDUCT A TRAINING OF GENERAL RECOGNISED ACCOUNTING PRACTICE (GRAP) REPORTING STANDARDS TO EASTERN CAPE PARKS AND TOURISM AGENCY

Mini bid documents outlining detailed specifications will be made available from   Friday, 03 March 2017 free of charge and closing on Friday, 10 March 2017 at 11h00 am. The documents can only be e-mailed to applicants upon request.

 

THE OBJECTIVE

 

The Eastern Cape Parks & Tourism Agency is seeking a suitable service provider to conduct a Training on Generally Recognised Accounting Practice (GRAP) Reporting standards applicable to the public entity for the financial year ended 31 March 2017 for a duration of two (2) days. The service provider will be required to issue certificate of attendance to all candidates after the training

 

THE SCOPE OF WORK

The suitable service is required to provide training on all standards, directives and guidelines applicable to a PFMA schedule 3C Public entity for the financial year ended 31 March 2017, including the following:-

•           GRAP 1 Presentation of Financial Statements (as revised)

•           GRAP 2 Cash Flow Statements (as revised)

•           GRAP 3 Accounting Policies, Changes in Accounting Estimates and Errors (as revised)

•           GRAP 4 The Effects of Changes in Foreign Exchange Rates (as revised)

•           GRAP 5 Borrowing Costs

•           GRAP 6 Consolidated and Separate Financial Statements

•           GRAP 7 Investments in Associates

•           GRAP 8 Interests in Joint Ventures

•           GRAP 9 Revenue from Exchange Transactions (as revised)

•           GRAP 10 Financial Reporting in Hyperinflationary Economies (as revised)

•           GRAP 11 Construction Contracts (as revised)

•           GRAP 12 Inventories (as revised)

•           GRAP 13 Leases (as revised)

•           GRAP 14 Events After the Reporting Date (as revised)

•           GRAP 16 Investment Property (as revised)

•           GRAP 17 Property, Plant and Equipment (as revised)

•           GRAP18 Segment Reporting

•           GRAP 19 Provisions, Contingent Liabilities and Contingent Assets (as revised)

•           GRAP 20 Related Party Disclosures6

•           GRAP 21 Impairment of Non-cash-generating Assets

•           GRAP 23 Revenue from Non-exchange Transactions (Taxes and Transfers)

•           GRAP 24 Presentation of Budget Information in Financial Statements

•           GRAP 25 Employee Benefits

•           GRAP 26 Impairment of Cash-generating Assets

•           GRAP 27 Agriculture

•           GRAP 31 Intangible Assets

•           GRAP 32 Service Concession Arrangements

•           GRAP 100 Non-current Assets Held for Sale and Discontinued Operations (as revised)

•           GRAP 103 Heritage Assets

•           GRAP 104 Financial Instruments

•           GRAP 105 Transfers of Functions between Entities under Common Control5

•           GRAP 106 Transfers of Functions between Entities Not Under Common Control

•           GRAP 107 Mergers

•           GRAP 108 Statutory Receivables

•           GRAP 109 Accounting by principals and agents

•           GRAP 110 Living and Non Living Resources

•           Any other standards and updates becoming effective in 2016/17

•           Guideline on Accounting for Public-Private Partnerships

•           Directive 5

 

 

The service provider must issue Certificates for the candidates on completion of training.

The ECPTA will provide for Catering and a venue in East London.

 

4.    COMPETENCY REQUIRED:

 

         Facilitator or moderator must be a qualified CA(SA).

         Facilitator or moderator must be registered with SAICA.

 

 

 

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

 

A two stage evaluation process will be employed. In Stage one, all bids received will be evaluated for functionality. Only service providers who meet the minimum criteria for functionality will proceed to Stage 2 where bids will be assessed for price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2011.

 

STAGE 1

Functionality will be assessed against the criteria and weightings specified in Table 1 below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together and bidder should acquire a minimum of 70% to proceed to the next stage.

 

 

FUNCTIONALITY

The below mentioned criteria will guide the evaluation of functionality / technical phase and bidders who score less than 70% in this phase will be disqualified for the next phase of evaluation.

 

 

STAGE 1- FUNCTIONALITY

 

FUNCTIONALITY ASSESMENT MAXIMUM POINTS
COMPANY EXPERIENCE 40
METHODOLOGY 40
COMPETENCY 20
TOTAL 100

 

NB: Only proposers who obtain 70 out of 100 points for functionality will qualify for evaluation in terms of price. All points scored by qualifying proposers in Stage 1 will not be taken into consideration for evaluation at Stage 2.

 

 STAGE 2- PRICE and B-BBBEE

 

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

 

Bidders should take note that submissions are subject to functionality scoring as detailed in the mini-bid document.

 

Enquiries relating to the issue of these documents may be addressed to Mr Mandla Mahlungulu at 043 705 4400, e-mail: [email protected].

Quotations should be submitted in an envelope clearly marked “Quotation No.135/16/17- APPOINTMENT OF SUITABLE SERVICE PROVIDER TO CONDUCT A TRAINING OF GENERAL RECOGNISED ACCOUNTING PRACTICE (GRAP) REPORTING STANDARDS TO EASTERN CAPE PARKS AND TOURISM AGENCY and should be deposited in the tender box, situated at 17-25 Oxford Street(Cnr of Fleet & Oxford). The closing time for submission of tender offers is 11h00am on 10 March 2017. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted.

 

Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

 

ECPTA SCM Policy will apply.

 

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com

 

QUOTATION NO. 131/16/17- SUPPLY, CONVERSION AND FITMENT OF GAME VIEWER SEATS TO ONE (1) ECPTA VEHICLE (TOYOTA LANDCRUISER 79)

REQUEST FOR QUOTATIONS: APPOINTMENT OF A SUITABLE SERVICE PROVIDER TO SUPPLY, CONVERSION AND FITMENT OF GAME VIEWER SEATS TO ONE (1) ECPTA VEHICLE (TOYOTA LANDCRUISER 79) . MINI BID NO 131/16/17

 

 

Bids are hereby invited for the APPOINTMENT OF A SUITABLE SERVICE PROVIDER TO SUPPLY, CONVERSION AND FITMENT OF GAME VIEWER SEATS TO ONE (1) ECPTA VEHICLE (TOYOTA LANDCRUISER 79).

 

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No 17-25 Oxford Street (Cnr of Fleet & Oxford Street), East London, 5200, by not later than 11h00 on 09 March 2017.

 

 

For all enquiries regarding the bid document please contact Mr. Mandla Mahlungulu at

043 7054400.  The documents can only be e-mailed to applicants upon request to this email

 [email protected] as from 01 March 2017.

 

 

EVALUATION CRITERIA

 

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000 AND ITS REGULATIONS AS FOLLOWS:

 

 

CRITERIA POINT SYSTEM
PRICE (Subtotal 80 out of the 100) 80
B-BBEE VERIFICATION CERTIFICATE 20
TOTAL 100

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

 

 

  • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
  • Bidders must be registered with the National Treasury Central Supplier Database
  • Eastern Cape Parks & Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;
  • Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
  • Bids submitted are to hold good for a period of 90 days
  • A service level agreement shall be signed with the successful service provider.
  • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
  • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid document

 

NB:    The following documents must be submitted with the tender document:

 

  • Summary of the CSD Report
  • Service providers who are not registered with the National Treasury Central Database of Suppliers must visit [email protected] to register their companies, after the completion of the registration report, a summary report must be included to their bid documents.
  • Certified Copy or an original B-BBEE Status Level Verification Certificate a Sworn Affidavit must be submitted.
  • Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
  • Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.

 

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

  • Hotline Number: Toll free number – 0800 872 209
  • Freepost: KZN 138 Umhlanga Rocks | 4320
  • Free Fax: 0800 00 77 88
  • Tip-offs Website: tip-offs.com

 

 

 

QUOTATION NO. 127/16/17- TECHNICAL AND LEGAL SUPPORT FOR THE DECLARATION OF PROTECTED AREAS FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY

REQUEST FOR QUOTATIONS: TECHNICAL AND LEGAL SUPPORT FOR THE DECLARATION OF PROTECTED AREAS FOR THE EASTERN CAPE PARKS AND TOURISM AGENCYQUOTATION NO. 127/16/17

 

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for TECHNICAL AND LEGAL SUPPORT FOR THE DECLARATION OF PROTECTED AREAS FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY

Mini bid documents outlining detailed specifications will be made available from   Friday, 17 February 2017 free of charge and closing on Friday, 03 March 2017 at 11h00 am. The documents can only be e-mailed to applicants upon request.

 

ObjectiveThe objective of this mini-bid is to appoint a suitable service provider to support the programme to collate the required data, rectify the boundary descriptions and meet the legal requirements for declaration of protected areas managed by the ECPTA.

 

Expected Deliverables

The service provider will be expected to carry out the following activities:

    • Field work to GPS and ground-truth boundaries and fence-lines of properties that need to be re-surveyed
    • Re-survey and consolidate all properties within each protected area boundary in order to produce consolidated protected area diagrams
    • Produce shape files and maps
    • Obtain the original survey diagram (or certified copies)
    • Production of updated SG diagrams where necessary
    • Check and rectify property descriptions
    • Obtain land ownership details of all the component properties
    • Access title deeds from the relevant Deeds Offices
    • Prepare documentation to register properties which have no or incomplete deeds information (draft notarial deeds / title deed endorsement and ancillary documents)
    • Notarial execution and lodgement

The service provider will be expected to deliver the following:

    • Shape files and SG diagrams for the properties / farm portions of the following protected areas:
      • In the Amathole District Municipality:
        • Fort Fordyce
        • Mpofu
        • Bosnek
        • Collywobbles
        • Morgan’s Bay to Double Mouth
      • In the Chris Hani District Municipality:
        • Tsolwana
      • In the Alfred Nzo District Municipality:
        • Ongeluksnek
    • Copies of title deeds for all the properties / farm portions
    • Documentation necessary to rectify the legal status and ownership details of the properties

 

COMPULSORY ATTRIBUTES OF THE BIDDER

  • Must be registered on the Centralised Supplier Database (CSD)
  • Must demonstrate ability and experience in the following technical areas:
    • GPS
    • GIS and mapping
    • Surveying and production of SG diagrams
    • Conveyancing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

 

A two stage evaluation process will be employed. In Stage one, all bids received will be evaluated for functionality. Only service providers who meet the minimum criteria for functionality will proceed to Stage 2 where bids will be assessed for price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2011.

 

STAGE 1

Functionality will be assessed against the criteria and weightings specified in Table 1 below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together and bidder should acquire a minimum of 70% to proceed to the next stage.

 

 

FUNCTIONALITY

The below mentioned criteria will guide the evaluation of functionality / technical phase and bidders who score less than 70% in this phase will be disqualified for the next phase of evaluation.

 

 STAGE 1- FUNCTIONALITY

 

FUNCTIONALITY ASSESMENT MAXIMUM POINTS
SIMILAR TECHNICAL PROJECTS 40
PROPOSED OPERATION (METHODOLOGY) 40
EXPERTISE OF THE TEAM 20
TOTAL 100

 

NB: Only proposers who obtain 70 out of 100 points for functionality will qualify for evaluation in terms of price. All points scored by qualifying proposers in Stage 1 will not be taken into consideration for evaluation at Stage 2.

 

 STAGE 2- PRICE and B-BBBEE

 

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

 

Bidders should take note that submissions are subject to functionality scoring as detailed in the mini-bid document.

 

Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: [email protected].

Quotations should be submitted in an envelope clearly marked “Quotation No.127/16/17- TECHNICAL AND LEGAL SUPPORT FOR THE DECLARATION OF PROTECTED AREAS FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY and should be deposited in the tender box, situated at 17-25 Oxford Street(Cnr of Fleet & Oxford). The closing time for submission of tender offers is 11h00am on 24 February 2017. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted. 

Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

 

ECPTA SCM Policy will apply.

 

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com

 

Quote No. 126/16/17- THE SUPPLY AND DELIVERY OF FIELD EQUIPMENT FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

REQUEST FOR QUOTATIONS: THE  SUPPLY AND DELIVERY OF FIELD EQUIPMENT FOR THE EASTERN CAPE PARKS & TOURISM AGENCY QUOTATION NO. 126/16/17

 

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for THE  SUPPLY AND DELIVERY OF FIELD EQUIPMENT FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

Mini bid documents outlining detailed specifications will be made available from Friday,17 February 2017 free of charge and closing on Friday, 24 February at 11h00 am. The documents can be e-mailed to applicants upon request

 

Objective

The objective of this tender is to appoint a suitable service provider to for the Supply and Delivery of Field Equipment at Head Office, 17- 25 Oxford Street (Cnr of Fleet & Oxford Street)

Expected Deliverables:

 

No Item Specification Quantity Compliance

[Tick Yes/ No]

Y N
1.  GPS eTrex 30 Garmin GPS, Vehicle Power cable and

Slipcase for

eTrex 30 Garmin GPS

6
2. Binoculars 1 Lynx Series 46 Binoculars (model 46-1042)

Carry case and shoulder strap for the binoculars. Lifetime warranty.

66644

 

3. Camera Canon Powershot SX60(HS/Camera,Full HD60P Video ,External Mic input,3.0’’922k-Dot Vah-Angle LCD, 16.1MP High Sensitivity CMOS Sensor

·         Must have camera bag for each camera

·         Extra Rechargeable Lithium-Ion battery and battery charge adapter for each camera

·         16GB card for each camera

44

 

NB: When ECPTA refers to a patented product or the name of a manufacturer or certain trade mark or brand, it shall only be to indicate the type or the quality of the product required. Similar products will also be considered

 

 

 

 

 

EVALUATION CRITERIA

 

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2011. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

TABLE

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

 

 

 

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

·         The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;

·         Bidders must be registered with the Treasury Central Supplier Database (CSD)

·         Eastern Cape Parks and Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;

·         Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

  • The following documents must be submitted with the bid document:

Ø  CSD Summary Report

Ø  Company Profile

Ø  Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit

Ø  Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

  • Bids submitted are to hold good for a period of 90 days
  • A Service Level Agreement will be signed by the successful bidder

 

 

Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: [email protected].

Quotations should be submitted in an envelope clearly marked “Quotation No. 126/16/17- THE  SUPPLY AND DELIVERY OF FIELD EQUIPMENT FOR THE EASTERN CAPE PARKS & TOURISM AGENCY and should be deposited in the tender box, situated at No 17-25 Oxford Street (Cnr of Fleet & Oxford), East London CBD. The closing time for submission of tender offers is 11h00am on 24 February 2017. Telephonic, Telegraphic, Facsimile, Emailed and Late Quotes will not be accepted.

 

Bids may only be submitted on the tender documentation that is issued.

 

ECPTA SCM Policy will apply.

 

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com

 

Quote No. 128/16/17- THE SUPPLY, DELIVERY & OFFLOADING OF A SIDE-BY-SIDE, VIKING ATV FOR THE EASTERN CAPE PARK & TOURISM AGENCY

REQUEST FOR QUOTATIONS: THE  SUPPLY, DELIVERY & OFFLOADING OF A SIDE-BY-SIDE, VIKING ATV FOR THE EASTERN CAPE PARK & TOURISM AGENCY  QUOTATION NO. 128/16/17

 

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for THE  SUPPLY, DELIVERY & OFFLOADING OF A SIDE-BY-SIDE, VIKING ATV FOR THE EASTERN CAPE PARK & TOURISM AGENCY

Mini bid documents outlining detailed specifications will be made available from Friday,17 February 2017 free of charge and closing on Friday, 24 February 2017 at 11h00 am. The documents can be e-mailed to applicants upon request

 

THE SUPPLY, DELIVERY & OFFLOADING OF A SIDE-BY-SIDE, VIKING ATV FOR THE EASTERN CAPE PARK & TOURISM AGENCY    

 

Expected Deliverables

The objective of this tender is to appoint a suitable service provider to for the Supply, Delivery & Offloading of a Yamaha Side-by-Side, Viking ATV at ECPTA Head Office, 17-25 Oxford Street, East London

Expected Deliverables:

Items Quantity
 

Yamaha Side-by-Side, Viking ATV,

  • 3 Passenger
  • Realtree Xtra w/Suntop

 

  • Engine Type 686cc liquid-cooled SOHC 4-stroke; 4 valves
  • Bore x Stroke 102.0mm x 84.0mm
  • Compression Ratio 10.0:1
  • Fuel Delivery Yamaha Fuel Injection (YFI)
  • Ignition TCI: Transistor Controlled Ignition
  • Transmission Ultramatic V-belt with all-wheel engine braking; L, H, N, R
  • Final Drive On-Command; 3-way locking differential; 2WD, 4WD, locked 4WD; shaft drive
  • Suspension / Front Independent double wishbone; 8.1-in travel Suspension / Rear Independent double wishbone; 8.1-in travel Brakes / Front Dual hydraulic disc
  • Brakes / Rear Dual hydraulic disc
  • Tires / Front AT25 x 8-12
  • Tires / Rear AT25 x 10-12
  • L x W x H 122.1 in x 61.8 in x 75.8 in
  • Wheelbase 84.1 in
  • Turning Radius 177.2 in
  • Maximum Ground Clearance 11.8 in
  • Fuel Capacity 9.7 gal
  • Wet Weight 1420 lb
  • Bed Capacity 600 lb
  • Towing Capacity 1500 lb
  • Warranty 6 Month (Limited Factory Warranty)
  • Color Realtree Xtra w/Suntop

 

 

1

 

 

NB: When ECPTA refers to a patented product or the name of a manufacturer or certain trade mark or brand, it shall only be to indicate the type or the quality of the product required. Similar products will also be considered

 

COMPULSORY ATTRIBUTES OF THE BIDDER

  • Must be registered on the Centralised Supplier Database (CSD)

 

EVALUATION CRITERIA

 

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2011. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

TABLE

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

 

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

 

·         The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;

·         Bidders must be registered with the Treasury Central Supplier Database (CSD)

·         Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;

·         Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

  • The following documents must be submitted with the tender document:

Ø  Company Profile

Ø  CSD summary Report

Ø  Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit

Ø  Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

  • Bids submitted are to hold good for a period of 90 days

 

 

Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: [email protected].

Quotations should be submitted in an envelope clearly marked “Quotation No. 128/16/17- SUPPLY, DELIVERY & OFFLOADING OF A SIDE-BY-SIDE, VIKING ATV FOR THE EASTERN CAPE PARK & TOURISM AGENCY and should be deposited in the tender box, situated at No 17-25 Oxford Street (Cnr of Fleet & Oxford), East London CBD. The closing time for submission of tender offers is 11h00am on 24 February 2017. Telephonic, Telegraphic, Facsimile, Emailed and Late Quotes will not be accepted.

 

Bids may only be submitted on the tender documentation that is issued.

 

ECPTA SCM Policy will apply.

 

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com

 

QUOTATION NO. 94/16/17- SUPPLY, DELIVERY AND OFF-LOADING/STACKING OF GRADE 1 LUCERNE BALES TO EASTERN CAPE PARKS & TOURISM AGENCY’S PROVINCIAL RESERVES FOR THE PERIOD 2017

REQUEST FOR QUOTATIONS: SUPPLY, DELIVERY AND OFF-LOADING/STACKING OF GRADE 1 LUCERNE BALES TO EASTERN CAPE PARKS & TOURISM AGENCY’S PROVINCIAL RESERVES FOR THE PERIOD 2017 QUOTATION NO. 94/16/17

 

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for THE SUPPLY, DELIVERY AND OFF-LOADING/STACKING OF GRADE 1 LUCERNE BALES TO EASTERN CAPE PARKS & TOURISM AGENCY’S PROVINCIAL RESERVES FOR THE PERIOD 2017

Mini bid documents outlining detailed specifications will be made available from   Thursday, 16 February 2017 free of charge and closing on Tuesday, 28 February 2017 at 11h00 am. The documents can only be e-mailed to applicants upon request.

 

Scope of work

The service provider will be required to provide, deliver, off-load/stack good quality Grade 1 Lucerne Bales to the following provincial reserves managed by the Eastern Cape Parks and Tourism Agency during the course of 2017:

 

1.    Great Fish River Nature Reserve

·         Lucerne to be delivered to stores situated on the reserve. The main entrance gate of the reserve is approximately 35 km from Grahamstown and Lucerne stores a further 4 km. Road surface is gravel from main entrance gate and road quality is fair to good.

 

2.    Baviaanskloof Nature Reserve

·         Lucerne to be delivered to stores situated on the reserve, approximately 70km from Willowmore (this point of entry allows for larger trucks). The road surface is gravel for almost all the way. The road varies in condition from average to poor.

 

3.    Mpofu Nature Reserve

·         Lucerne to be delivered to stores situated on the reserve, approximately 25 km from Fort Beaufort. The road surface is gravel for the last few kilometers and the road quality is fair to good.

 

Service providers will be expected to provide the following estimated quantities on Grade 1 Lucerne during the course of 2017:

 

Year Great Fish River Nature Reserve Baviaanskloof Nature Reserve Mpofu Nature Reserve Total
2017 2 000 1000 500 3 500

 

 

 

 

 

 

Competencies Required

Potential Service Providers should be able to provide good quality Grade 1 Lucerne, in the quantities stipulated above, during April, May, June and July 2017. It is anticipated that the first load of Lucerne will be required by April 2017.

 

Furthermore, potential service providers should have suitable and reliable transport to deliver the Lucerne to the reserves.

 

Service providers should be able to deliver at least 1 000 bales of Lucerne initially and the balance thereafter as required – this may mean spreading the deliveries over a three/four month period. This can be negotiated with the successful service provider.

 

Time Frames

ECPTA conducts most of its capture operations during May/June 2017. It is therefore anticipated that delivery of Lucerne will take place during April/May/June 2017.

 

The exact dates will, however, be established in consultation with the successful service provider. Wherever possible ECPTA will provide dates in advance and strive to select mutually agreeable timeframes for Lucerne delivery.

 

Payment

Payment will be made once Lucerne has been delivered to the reserve and within 30 days of receipt of an invoice and statement. The amount due will be calculated by multiplying the quoted price per bale of Lucerne and adding the delivery costs (either calculated per kilometer travelled or per load of Lucerne delivered).

 

 

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

 

A two stage evaluation process will be employed. In Stage one, all bids received will be evaluated for functionality. Only service providers who meet the minimum criteria for functionality will proceed to Stage 2 where bids will be assessed for price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2011.

 

STAGE 1

Functionality will be assessed against the criteria and weightings specified in Table 1 below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together and bidder should acquire a minimum of 70% to proceed to the next stage.

 

 

FUNCTIONALITY

The below mentioned criteria will guide the evaluation of functionality / technical phase and bidders who score less than 70% in this phase will be disqualified for the next phase of evaluation.

 

 

STAGE 1- FUNCTIONALITY

 

FUNCTIONALITY ASSESMENT MAXIMUM POINTS
COMPANY EXPERIENCE 50
DELIVERY AND CAPACITY 50
TOTAL 100

 

NB: Only proposers who obtain 70 out of 100 points for functionality will qualify for evaluation in terms of price. All points scored by qualifying proposers in Stage 1 will not be taken into consideration for evaluation at Stage 2.

 

 STAGE 2- PRICE and B-BBBEE

 

Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100

 

 

Bidders should take note that submissions are subject to functionality scoring as detailed in the mini-bid document.

 

Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: [email protected].

Quotations should be submitted in an envelope clearly marked “Quotation No.94/16/17- SUPPLY, DELIVERY AND OFF-LOADING/STACKING OF GRADE 1 LUCERNE BALES TO EASTERN CAPE PARKS & TOURISM AGENCY’S PROVINCIAL RESERVES FOR THE PERIOD 2017 and should be deposited in the tender box, situated at 17-25 Oxford Street(Cnr of Fleet & Oxford). The closing time for submission of tender offers is 11h00am on 28 February 2017. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted.

 

Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

 

ECPTA SCM Policy will apply.

 

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com

 

Quote No. 125/16/17- Supply & Delivery of Furniture for the ECPTA

REQUEST FOR QUAOTATIONS FOR SUPPLY & DELIVERY OF COAST FURNITURE FOR THE EASTERN CAPE PARKS & TOURISM AGENCY.ONLY LOCALY MANUFACTURED PRODUCTS WITH PRESCRIBED MINIMUM THRESHOLD FOR LOCAL PRODUCTION AND CONTENT WILL BE CONSIDERED. BIDDERS ARE REQUIRED TO ACHIEVE A STIPULATED MINIMUM THRESHOLD FOR LOCAL PRODUCTION AND CONTENT AS PER DTI DESIGNATED SECTOR AS PER SECTION 9 OF THE PPPFA REGULATIONS OF 2011. INDUSTRY SECTOR: OFFICE FURNITURE (85%) AND 90% FOR BASE AND MATTRESSES. BIDDERS MUST COMPLETE SBD6.2 WITH ANNEXURE C AND MUST BE SUBMITTED WITH THE QUOTE. FAILURE TO SUBMIT WILL INVALIDATE THE QUOTE.

Bids are hereby invited for the FOR THE SUPPLY & DELIVERY OF COAST FURNITURE FOR THE EASTERN CAPE PARKS & TOURISM AGENCY: MINI BID NO 125/16/17

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No 17-25 Oxford Street (Cnr of Fleet & Oxford Street), East London, 5200, by not later than 11h00 on 24 February 2017.

For technical enquiries please contact: Siyasanga Mabuyane Email Address: [email protected] Phone: 043 705 4400

For all enquiries regarding the bid document please contact Mr. Mandla Mahlungulu at 043 7054400. The documents can only be e-mailed to applicants upon request to this email Address: [email protected] as from 17 February 2017.

EVALUATION CRITERIA

1. Local Content and Production

• Bidders must declare the local production and content as per the requirement of SBD 6.2

• The minimum requirement threshold for Local Production and Content for the Coast Furniture is 85% for furniture and 90% for base and mattresses.

• NB: Bidders who passed the local content threshold will be evaluated for price and B-BBEE.

• Bidders who fail to obtain the minimum local content threshold will be rejected and not evaluated further.

2. Price and B-BBEE

• Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2011. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

Criteria Points Available

Bid Price 80

B-BBEE  20

Total 100

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

1. BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

• The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;

• Bidders must be registered with the Treasury Central Supplier Database (CSD)

• Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;

• Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

• The following documents must be submitted with the tender document:

 Company Profile

 Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit

 Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

• Bids submitted are to hold good for a period of 90 days

• Fully completed Annexure C

• Fully completed SBD6.2

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below: • Hotline Number: Toll free number – 0800 872 209 • Freepost: KZN 138 Umhlanga Rocks | 4320 • Free Fax: 0800 00 77 88 • Tip-offs Website: www.tip-offs.com

Awarded

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