Consolidated Request for Proposals

OPEN TENDERS

OPEN MINI BIDS

    MINI-BID NUMBER:13/19/20 – THE SUPPLY AND DELIVERY OF NOTEBOOKS FOR THE EASTERN CAPE PARK & TOURISM AGENCY

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    REQUEST FOR QUOTATIONS

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    QUOTATION NUMBER: 13/19/20

    THE SUPPLY AND DELIVERY OF NOTEBOOKS FOR THE EASTERN CAPE PARK & TOURISM AGENCY

     

    ECPTA hereby invites quotations FOR THE SUPPLY AND DELIVERY OF NOTEBOOKS FOR THE EASTERN CAPE PARK & TOURISM AGENCY Please refer to the attached Specifications for details.

    NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

     

    EVALUATION OF QUOTATIONS

    PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

     

    STAGE 1- PRICE & B-BBEE

    CRITERIA FOR FUNCTIONALITY POINTS
    Price 80
    B-BBEE Status 20
    Total 100

     

     

    NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

     

    Quotation documents will be available from the 21 JUNE 2019 free of charge. Documents can only be emailed to applicants upon request.

     

    Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 02 JULY 2019.

    • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
    • Service providers must be registered with the Central Supplier Database
    • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to Service Providers who reside within the Eastern Cape.
    • Canvassing with ECPTA officials shall disqualify a Tender.
    • Late, incomplete or unsigned Tenders will not be considered.
    • The standard tender conditions will apply.
    • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
    • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.

     

    Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at [email protected]. Technical enquiries may be directed to Ms Sibulele Kwetana at [email protected]

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    ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

    Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

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    MINI-BID NUMBER: 10/19/20- THE UPDATE AND IMPLEMENTATION OF THE BOARD MANAGEMENT APPLICATION SYSTEM FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

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    REQUEST FOR QUOTATION

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    QUOTATION NUMBER: 10/19/20

     

    THE UPDATE AND IMPLEMENTATION OF THE BOARD MANAGEMENT APPLICATION SYSTEM FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

     

    ECPTA hereby invites quotations FOR THE UPDATE AND IMPLEMENTATION OF THE BOARD MANAGEMENT APPLICATION SYSTEM FOR THE EASTERN CAPE PARKS & TOURISM AGENCY Please refer to the attached Specifications for details.

    NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

     

    EVALUATION OF QUOTATIONS

    PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

    A Three (3) stage evaluation process will be employed. Stage One (1) Bids will be evaluated based on a Pre-requisite. Only bidders who meet the criteria for the Pre-requisite will advance to Stage 2. In Stage Two (2) all bids received will be evaluated based on Functionality. Only service providers who meet the minimum criteria for functionality will proceed to Stage 3 where bids will be assessed for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

    STAGE 1:       PRE-REQUISITE REQUIREMENTS

    • Proof of local Address. Bidders must have registered offices within the Eastern Cape. Proof must be in the form of:
    • Lease Agreement/proof of ownership of property
    • Utility Bill
    • Municipal Account  

    NB: Failure to submit the proof of the address in the above format will lead bidder being disqualified

    STAGE 2- FUNCTIONALITY

    CRITERIA FOR FUNCTIONALITY POINTS
    EXPERIENCE 30
    TEAM CAPABILITY 20
    METHODOLOGY 50
    Total 100

     

    Only proposers who obtain 75 out of 100 points for functionality will qualify for evaluation in terms of price. All points scored by qualifying proposers in Stage 2 will not be taken into consideration for evaluation at Stage 3.

     

    STAGE 3- PRICE B-BBEE

    TABLE

    Criteria Points Available
    Bid Price 80
    B-BBEE Contribution Level 20
    Total 100

     

     

    Quotation documents will be available from the 21 June 2019 free of charge. Documents can only be emailed to applicants upon request.

    Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 01 July 2019.

     

    • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
    • Service providers must be registered with the Central Supplier Database
    • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the Eastern Cape.
    • Canvassing with ECPTA officials shall disqualify a Tender.
    • Late, incomplete or unsigned Tenders will not be considered.
    • The standard tender conditions will apply.
    • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
    • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.

    Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at [email protected]. – 043 492 0693

    _____________________________________________________________________________

    ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

    Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

    Quotation Number: 09/19/20 The Repairs and Maintenance to Commando Drift Nature Reserve Ablutions

    ECPTA hereby invites quotations for The repairs and maintenance to Commando Drift Nature Reserve ablutions. Only contractors with CIDB Grading 1GB OR 1GB PE ONLY are eligible to submit bid proposals.

    Compulsory site briefing meeting will be held at Commando Drift Nature Reserve on Friday the 21 June 2019 at 11h00am. Failure to attend the compulsory site-briefing meeting will result in immediate rejection of the bid.

    EVALUATION CRITERIA

    PRICE & B-BBEE POINTS
    Price 80
    B-BBEE Status 20
    Total 100

    Quotation documents will be available from the 14 June 2019 free of charge. Documents can only be emailed to applicants upon request.

    Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 28 June 2019.

    • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
    • Service providers must be registered with the Central Supplier Database
    • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy will be followed in order to effectively stimulate the local economy:
    • Contractors within Ward Level
    • Contractors within Local Municipality Level
    • Contractors within District Municipality Level
    • Contractors within Provincial Level
    • Canvassing with ECPTA officials shall disqualify a Tender.
    • Late, incomplete or unsigned Tenders will not be considered.
    • The standard tender conditions will apply.
    • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
    • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.

    Enquiries regarding issue of bid documents may be directed by e-mail to Miss. Hlokoma Nzanzeka at [email protected]. Technical enquiries may be directed to Mr Mvuyisi Ncanazo at [email protected]

    MINI BID NO 08/19/20 REPAIRS AND MAINTENANCE OF STAFF ACCOMODATION AT DWESA NATURE RESERVE

    ECPTA hereby invites quotations for Repairs and Maintenance to Staff Accommodation at Dwesa Nature Reserve

    NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

    EVALUATION OF QUOTATIONS

    A Three (3) Stage evaluation process will be employed. In Stage 1 all bids received will be evaluated on prerequisites. only bidders who meet the pre-requirements will be evaluated in stage 2 on local content. Bidders who meet the Local requirements will be further evaluated for Price and B-BBEE in stage three(3) in accordance with the Preferential Procurement Regulations of 2017

    STAGE 1-PRE-REQUISITE

     

    Locality of the bidder (Local Economic Development)

     

     

    Bidders must be based in the Mbashe Local Municipality. Proof of location must be submitted in one of the following forms:

    • Lease Agreement,
    • Utility Bill,
    • Municipal Rates clearance, or
    • Municipal Account

    Failure to submit proof of address in the above form will lead to the immediate disqualification of a bidder. In the case where the bidders are in a Joint Venture or Consortium, the proof of address of the lead partner will be considered. Bidders must submit the Joint Venture Agreement in case of a Joint Venture or complete the consortium declaration form indicating the lead partner.

     

    STAGE 2- LOCAL CONTENT

    Local Content and Production

    • Bidders must declare the local production and content as per the requirement of SBD 6.2
    • The minimum requirement threshold for Local Production and Content is 100% for windows frames and doors
    • NB: Bidders who passed the local content threshold will be evaluated for price and B-BBEE.
    • Bidders who fail to obtain the minimum local content threshold will be rejected and not evaluated further.
    • Fully completed annexure C,D and E local content declaration forms

    STAGE 3: PRICE AND B-BBEE

    Criteria Points Available
    Bid Price 80
    B-BBEE Contribution Level 20
    Total 100

     

    Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

    NB: Certified copy or original B-BBEE Status Level Verification Certificate must be submitted to substantiate B-BBEE Status claimed. When such certificate is provided as proof the company will automatically score zero

    Quotation documents will be available from the 14 June 2019 free of charge. Documents can only be emailed to applicants upon request.

    A COMPULSORY BRIEFING SESSION WILL BE HELD AT DWESA NATURE RESERVE ON THURSDAY 20 JUNE 2019 AT 11:00

    Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 28 June 2019.

    • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
    • Bidders must be registered with the Construction Industry Board(CIDB) with a designated grading of 1 GB or 1 GB PE only
    • Service providers must be registered with the Central Supplier Database
    • Canvassing with ECPTA officials shall disqualify a Tender.
    • Late, incomplete or unsigned Tenders will not be considered.
    • The standard tender conditions will apply.
    • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
    • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.
    • Enquiries regarding issue of bid documents may be directed by e-mail to Ms Sibulele Dondashe at [email protected] 043 492 0816 Technical queries may be directed to Mr Mvuyisi Ncanazo at [email protected] 043 492 0756
    • ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:_________________________________________
    • Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com
    • _____________________________________________________________________________

    Quotation No. 69/18/19 – The appointment of a suitable service provider to provide Minute Taking Service to the ECPTA for a period of one year (12 months)

    ECPTA hereby invites quotations the Appointment of a suitable service provider to provide Minute Taking Service to the ECPTA for a period of one year (12 months).

     

    NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

     

    EVALUATION OF QUOTATIONS

     

    PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

    Bids will be assessed for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

     

    STAGE 1: FUNCTIONALITY

     FUNCTIONALITY POINTS
    Company Experience 30
    Key Account Representative Experience 40
    Methodology 30
    TOTAL 100

     

    NB: Only proposers who obtain 80 out of 100 points for functionality will qualify for evaluation in terms of price. All points scored by qualifying proposers in Stage 1 will not be taken into consideration for evaluation at Stage 2.

     

    STAGE 2

    PRICE & B-BBEE POINTS
    Price 80
    B-BBEE Status 20
    Total 100

     

    Quotation documents will be available from the 03 April 2019 free of charge. Documents can only be emailed to applicants upon request.

     

    Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 12 April 2019.

     

    • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
    • Service providers must be registered with the Central Supplier Database
    • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the Eastern Cape Province.
    • Canvassing with ECPTA officials shall disqualify a Tender.
    • Late, incomplete or unsigned Tenders will not be considered.
    • The standard tender conditions will apply.
    • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
    • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.

     

    Enquiries regarding issue of bid documents may be directed by e-mail to Miss. Hlokoma Nzanzeka at [email protected]. Technical enquiries may be directed to Mr Melumzi Fadashe at  [email protected]

    _____________________________________________________________________________

    ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

    Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

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OPEN QUOTATIONS

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