Consolidated Request for Proposals

OPEN TENDERS

    Bid no.: 02/FY/20 Alterations for Universal Access at Dwesa Nature Reserve

    Service Providers are hereby invited for the Alterations for Universal Access at Dwesa Nature Reserve. Bidders must be registered with CIDB and have a CIDB designation of 3GB or 3GB PE only. Contractors with CIDB grading of 4GB or higher or 2GB or lower will not be considered for this bid.

     Bid documents outlining detailed specifications will be made available upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number 211021, Account Number 62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 03/FY/20 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

    Compulsory briefing session will be conducted at Dwesa- Cwebe Nature Reserve, on Friday, 15 November 2019 at 12h00 noon. Failure to attend the compulsory briefing session will lead to immediate rejection of the bid.

    For directions to site please contact Siyabulela Lazarus on 043 492 0792.

    Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, 5200, by not later than 11h00am on the 10th of December 2019, at which time the bids will be opened in public. Tender documents will be available from the 11th of November 2019.

    Enquiries regarding the payment for and collection of Bid Document should be directed to Mr. Mcebisi Sandi at (043) 492 0685, E-mail: [email protected].  Technical enquiries can be directed to Ms Mandilakhe Lawana on (043 492 0845), E-mail:[email protected].

     EVALUATION CRITERIA

    Stage 1 – Pre – Requisites

    Stage 2 – Local Production and Content

    Stage 3 – Financial Offer and Preference Evaluation Functionality: 80/20

    Stage 4 – Risk Analysis

     

    ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

    Hotline Number: Toll free number – 0800 611 085

    Tip-offs Website: www.whislteblowing.co.za

    Bid no.: 03/FY/20 The Construction Huts for the Leopard Trail at Baviaanskloof World Heritage Site.

    Service Providers are hereby invited for The Construction Huts for the Leopard Trail at  Baviaanskloof World Heritage Site. Bidders must be registered with CIDB and have a CIDB designation of 4SM or 3SM PE only. Contractors with CIDB grading of 5SM or higher or 2SM or lower will not be considered for this bid. 

    Bid documents outlining detailed specifications will be made available upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, FNB, Branch Number 211021, Account Number 62692235651” Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 03/FY/20 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.

    Compulsory briefing session will be conducted at Baviaanskloof World Heritage Site, Western Section on Tuesday, 19 November 2019 at 12h00 noon. GPS Coordinates: 33 34 28.01 S/ 23 42 57.85 E

    For directions to site please contact Wayne Erlank on 072 430 6423. Failure to attend the compulsory briefing session will result in immediate rejection of the bid.

    Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, 5200, by not later than 11h00am on the 10th of December 2019, at which time the bids will be opened in public. Tender documents will be available from the 11th of November 2019.

    Enquiries regarding the payment for and collection of Bid Document should be directed to Mr. Mcebisi Sandi at (043) 492 0685, E-mail: [email protected].  Technical enquiries can be directed to Ms Mandilakhe Lawana on (043 492 0845), E-mail:[email protected].

     EVALUATION CRITERIA

    Stage 1 – Responsiveness

    Stage 2 – Local Production and Content

    Stage 3 – Functionality

    Stage 4 – Financial Offer and Preference Evaluation  (80/20)

    Stage 5 – Risk Assessment

    ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

    Hotline Number: Toll free number – 0800 611 085

    Tip-offs Website: www.whistleblowing.co.za

    BID NO.04/FY/20- THE APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE MARKETING SERVICES TO THE EASTERN CAPE PARKS AND TOURISM AGENCY FOR A PERIOD OF THREE YEARS

    TENDER NOTICE

     

    BID NO.04/FY/20

    Bids are hereby invited for THE APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE MARKETING SERVICES TO THE EASTERN CAPE PARKS AND TOURISM AGENCY FOR A PERIOD OF THREE YEARS 

     

    The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for The Appointment of a Service Provider to Provide Marketing Services to the Eastern Cape Parks and Tourism Agency for a period of Three Years

    Bid documents outlining detailed specifications will be made available from Monday 11th November 2019 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, First National Bank, Branch Number – 211 021, Account Number – 6269 2245 949.” Bidders who pay by electronic transfer must use the bid number as a reference i.e. TENDER NO. 04/FY/20 and fax proof of payment to 086 609 6164 prior to the collection of the bid documents.

    Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street(Corner of Fleet street & Oxford Street), by not later than 11h00 on Tuesday, 10th December 2019, at which time the bids will be opened in public.

     

    For all enquiries regarding the bid document please contact Mr Nathan Leeuw at 043 492 0693, e-mail: [email protected] or Contact Mr Bongani Matshisi for technical enquires at 043 492 0881 during working normal hours, email Bongani.Matshisi @ecpta.co.za

     

    POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000

    EVALUATION CRITERIA

    A four stage evaluation process will be employed. In Stage 1 all bids received will be evaluated for Pre-requisite. Only service providers who meet all the criteria for Pre-requisite will proceed to Functionality (Stage 2). The top Three (3) highest scoring bidders who score above 80 points on functionality will be required to make a presentation (Stage 3) to ECPTA panel. Only shortlisted bidders who obtain a minimum score of 75 points and above on their presentation (Stage 3) will proceed to Stage 4 (Price and B-BBEE)

     STAGE 1: PRE- REQUISITES

     Bidders must submit a Bank Rating Certificate obtainable from registered Banks. Only bidders with a Bank rating of “C” or higher will be allowed to apply for this bid

     Failure to provide a Bank rating certificate of “C” or higher from a registered Bank will result in immediate disqualification of your bid. Account Confirmation letters will not be considered.

    • Bidders must have a Head Office within the Eastern Cape. Proof of address must be submitted in the form of:
    • Lease Agreement; or
    • Utility Bill; or
    • Municipal Account

    Failure to submit the proof of the address in the above format will lead bidder being disqualified

     STAGE 2: FUNCTIONALITY CRITERIA

    Evaluation Criteria Points 
    Experience The service provider must be suitably qualified and have a proven track record in branding, marketing and communication services both in the tourism and conservation industry. Bidders must provide samples to demonstrate experience of previous similar work done on Integrated Marketing Campaigns:

     

    Print Campaigns (maximum 15 points)

    ·         3 X Print Campaigns (15 points)

    ·         2 X Print Campaigns (10 points)

    ·         1 X Print Campaigns (5 points)

     

    Note: Each sample must be accompanied by a reference letter. Failure to submit both the sample and the reference letter will result in no points being scored. No part points will be awarded

     

    Radio Campaigns (maximum 15 points)

    ·         3 X Radio Campaigns (15 points)

    ·         2 X Radio Campaigns (10 points)

    ·         1 X Radio Campaigns (5 points)

    Note: Each script must be accompanied by a reference letter. Failure to submit both the script and the reference letter will result in no points being scored. No part points will be awarded

     

    Social Media Campaigns (maximum 10 points)

    ·         3 X Social Media Campaigns (10 points)

    ·         2 X Social Media Campaigns (6 points)

    ·         1 X Social Media Campaigns (3 points)

    Note: Each screenshot must be accompanied by a reference letter. Failure to submit both the screenshot and the reference letter will result in no points being scored. No part points will be awarded

     

    40
    CapacityBidders must provide CV’s and copies of relevant qualifications of key personnel that will be working on the ECPTA account as follows:

    ·         Creative Director (15 points)

    ·         Senior Graphic Designer (10 points)

    ·         Junior Graphic Designer (5 points)

    ·         Senior Copywriter (15 points)

    ·         Accounts Executive (15 points)

     

    Creative Director, Senior Copywriter &  Accounts Executive Senior Graphic Designer experience Junior Graphic Designer experience
    5 years’  and more = 15 points4 years’ experience = 12 points

    3 years’ experience = 9 points

    2 years’ experience = 6 points

    1 year experience = 3 points

    0 experience = 0 points

    5 years and more = 10 points4 years’ experience = 8 points

    3 years’ experience = 6 points                      

    2 years’ experience = 4 points

    1 year experience = 2 points

    No  experience = 0 points

    5 years and more = 5 points4 years’ experience = 4 points

    3 years’ experience = 3 points                      

    2 years’ experience = 2 points

    1 year experience = 1 points

    No  experience = 0 points

     

     

     

     

     

     

     

     

     

     

    NB: Bidders must submit Detailed CV’s and copies of relevant qualifications of each staff member listed above in order to be able to claim points. Failure to submit either a Detailed CV or copies of Qualifications will result to zero points awarded. (No partial points will be awarded for partial information submitted)

    60
    TOTAL 100 

     

    Only the Top Three (3) highest scoring bidders above 80 will proceed to Stage Three (3) where service providers will present a proposal to the ECPTA panel. Points scored in stage 2 will not be carried over to the next stage

     

    STAGE 3 – PRESENTATION OF A WRITTEN PROPOSAL

    A detailed criteria for the Presentation Stage will be sent to the top Three (3) shortlisted highest scoring service providers from Stage 2. Bidders will be expected to prepare a presentation and present it to a panel of ECPTA officials. Only shortlisted bidders who obtain a minimum score of 75 points and above on their presentation (Stage 3) will proceed to Stage 4 (Price and B-BBEE)

     

    STAGE 4: PRICE AND B-BBEE

    Criteria Points Available
    Bid Price 80
    B-BBEE Contribution Level 20
    Total 100

     

    Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

     BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

    • The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
    • Bidders must be registered with the National Treasury Central Supplier Database (Copy of valid CSD report to be attached)
    • Bidders must complete the set of bidding documents provided by ECPTA. Failure to complete the documents will result in immediate rejection of the proposal
    • The ECPTA does not bind itself to accept the lowest priced bid or any other Bid and reserves the right to accept the whole or part of the Bid
    • BID’s submitted are to hold good for a period of 120 days
    • BID’s which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
    • ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
    • The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents;
    • A service level agreement (SLA) shall be signed with the successful service provider.
    • ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the Bid. Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
    • Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.
    • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to Service Providers who reside within the Eastern Cape.

    NB:    The following documents must be submitted with the BID document:

    • Valid summary of the CSD Report
    • Service providers who are not registered with the National Treasury Central Database of Suppliers must visit [email protected] to register their companies, after the completion of the registration report, a summary report must be included to their bid documents.
    • Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified.

OPEN MINI BIDS

    MINI-BID NUMBER: 46/19/20- THE APPOINTMENT OF A SERVICE PROVIDER TO LICENCE AND UPGRADE ECPTA MOBILE APPLICATION SYSTEM FOR A PERIOD OF THIRTY SIX (36) MONTHS

    __________________________________________________________

    REQUEST FOR QUOTATION

    _________________________________________________________

     

    QUOTATION NUMBER: 46/19/20

     

    THE APPOINTMENT OF A SERVICE PROVIDER TO LICENCE AND UPGRADE ECPTA MOBILE APPLICATION SYSTEM FOR A PERIOD OF THIRTY SIX (36) MONTHS 

     

    ECPTA hereby invites quotations FOR THE APPOINTMENT OF A SERVICE PROVIDER TO LICENCE AND UPGRADE ECPTA MOBILE APPLICATION SYSTEM FOR A PERIOD OF THIRTY SIX (36) MONTHS. Please refer to the attached Specifications for details.

    NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

     

    EVALUATION OF QUOTATIONS

    PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

    A Two (2) stage evaluation process will be employed. Stage One (1) Bids will be evaluated based on a Functionality. Only bidders who meet the minimum criteria of 75 will advance to Stage 2. In Stage 2 bids will be assessed for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

     

    STAGE 1 – FUNCTIONALITY

     

    EVALUATION CRITERIA POINTS
    EXPERIENCE 50
    LOCALITY 15
    CAPACITY 35
    TOTAL 100

     

    NB: Only Bidders who obtain 75 out of 100 points for functionality will qualify for evaluation in terms of Price and B-BBEE. All points scored by qualifying bidders in Stage 1 will not be taken into consideration for evaluation at Stage 2.

    STAGE 2- PRICE B-BBEE

    TABLE

    Criteria Points Available
    Bid Price 80
    B-BBEE Contribution Level 20
    Total 100

     

    Quotation documents will be available from the 15th of November 2019 free of charge. Documents can only be emailed to applicants upon request.

    Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 26th of November 2019.

    • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
    • Service providers must be registered with the Central Supplier Database
    • Canvassing with ECPTA officials shall disqualify a Tender.
    • Late, incomplete or unsigned Tenders will not be considered.
    • The standard tender conditions will apply.
    • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
    • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.

     

    Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at [email protected]. – 043 492 0693. Technical enquiries can be directed by email to Mr Siyabonga Malotana at [email protected] 043 701 9600

    _____________________________________________________________________________

    ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

    Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:[email protected]; Tip-offs Website:www.whistleblowing.co.za

    MINI-BID NUMBER: 44/19/20- THE PROVISION OF SECURITY SERVICES AT HLULEKA NATURE RESERVE ON A MONTH TO MONTH BASIS FOR A PERIOD NOT EXCEEDING 6 MONTHS

     

    __________________________________________________________

    REQUEST FOR QUOTATION

    _________________________________________________________

     

    QUOTATION NUMBER: 44/19/20

     

    THE PROVISION OF SECURITY SERVICES AT HLULEKA NATURE RESERVE ON A MONTH TO MONTH BASIS FOR A PERIOD NOT EXCEEDING 6 MONTHS

     

    ECPTA hereby invites quotations FOR THE PROVISION OF SECURITY SERVICES AT HLULEKA NATURE RESERVE ON A MONTH TO MONTH BASIS FOR A PERIOD NOT EXCEEDING 6 MONTHS Please refer to the attached Specifications for details.

    NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

     

    EVALUATION OF QUOTATIONS

    PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

    A Two (2) stage evaluation process will be employed. Stage One (1) Bids will be evaluated based on a Pre-requisite. Only bidders who meet the criteria for the Pre-requisite will advance to Stage 2. In Stage Two (2) all bids received will be evaluated based on Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

     

    STAGE 1- PRE-QUALIFICATION

    • Company must be PSIRA Accredited ( Failure to provide company’s PSIRA certificate will result in bidder being disqualified)
    • Company must provide Four (4) Armed Grade C PSIRA accredited guards plus 1 Armed guard who may relieve them on duty (This will be verified on site visitation)
    • Proof of local Address (Bidders must have offices/business address within O.R Tambo District). Proof must be in the form of:
    • Lease Agreement; or
    • Utility Bill/ Municipal Account; or
    • Signed letter form ward councillor

    Note: Failure to provide proof in the above mentioned formats will result in disqualification of bid

     

    NB: Failure to provide proof any of the above requirements will result in the immediate disqualification of the bidder

     

    STAGE 2- PRICE B-BBEE

    TABLE

    Criteria Points Available
    Bid Price 80
    B-BBEE Contribution Level 20
    Total 100

     

    NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

     

    Quotation documents will be available from the 4th of November 2019 free of charge. Documents can only be emailed to applicants upon request.

    Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 15th of November 2019.

     

    • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
    • Service providers must be registered with the Central Supplier Database
    • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the Eastern Cape.
    • Canvassing with ECPTA officials shall disqualify a Tender.
    • Late, incomplete or unsigned Tenders will not be considered.
    • The standard tender conditions will apply.
    • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
    • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.

    Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at [email protected]. – 043 492 0693. Technical enquiries can be directed by email to Ms Nikelwa Tom at [email protected] 079 493 3566

    _____________________________________________________________________________

    ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

    Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:[email protected]; Tip-offs Website:www.whistleblowing.co.za

     

    MINI-BID NUMBER: 41/19/20 – THE SUPPLY & DELIVERY OF FIELD RANGER EQUIPMENT FOR A PERIOD OF THREE YEARS ON AN “AS AND WHEN” REQUIRED BASIS FOR THE EASTERN CAPE PARKS & TOURISM AGENCY

    ______________________________________________________

    REQUEST FOR QUOTATIONS

    ______________________________________________________

     

    QUOTATION NUMBER: 41/19/20

    THE SUPPLY & DELIVERY OF FIELD RANGER EQUIPMENT FOR A PERIOD OF THREE YEARS ON AN “AS AND WHEN” REQUIRED BASIS FOR THE EASTERN CAPE PARKS & TOURISM AGENCY  ________________________________________________________

     

    ECPTA hereby invites quotations FOR THE SUPPLY & DELIVERY OF FIELD RANGER EQUIPMENT FOR A PERIOD OF THREE YEARS ON AN “AS AND WHEN” REQUIRED BASIS FOR THE EASTERN CAPE PARKS & TOURISM AGENCY. Please refer to the attached Specifications for details.

    NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

     

    EVALUATION OF QUOTATIONS

     

    STAGE 1PRE-REQUISITE

    Bidders must be in possession of a Dealers/Manufacturers Licence as per the Firearms Control Act

    NB: Failure to provide proof of the above will result in the being disqualified

     

    STAGE 2LOCAL ECONOMIC DEVELOPMENT

    Proof of local Address (Bidders must have offices/business address within relevant Municipalities as chosen above). Proof must be in the form of:

    • Lease Agreement; or
    • Utility Bill/ Municipal Account; or
    • Signed letter form ward councillor

     

    NB: Failure to provide proof of the above in either of the mentioned formats will result in bidder being disqualified.

    STAGE 3: Local Production and Content 

    Local Content and Production

    • Bidders must declare the local production and content as per the requirement of SBD 6.2
    • The minimum requirement threshold for Local Production and Content for Textile, Clothing, Leather and Footwear sector is 100%
    • NB: Bidders who passed the local content threshold will be evaluated for in Stage 4
    • Bidders who fail to obtain the minimum local content threshold will be rejected and not evaluated further.

    Fully completed annexure C,D and E local content declaration form.

    NB: Bidders must complete and submit SBD 6.2 and all its associated Annexures in order to be considered. Failure to complete the SBD 6.2 and or its Annexures or failure to obtain the minimum threshold for local content will result in immediate rejection of the bid.

    If the quantity of materials and or product required cannot be wholly sourced from South African based manufacturers and /or at the designated local content threshold at any particular time, bidders should obtain written approval from the Department of Trade and Industry (dti) to supply the remaining portion at a lower local content threshold. Such approvals should be obtained prior to the closure of the bid. For further information, bidders may contact Dr Tebogo Makube from the dti at [email protected] or 012 394 3927.

     

    STAGE 4PRICE AND B-BBEE

    Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

    TABLE

    Criteria Points Available
    Bid Price 80
    B-BBEE Contribution Level 20
    Total 100

     

    NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

     

    Quotation documents will be available from the 01 NOVEMBER 2019 free of charge. Documents can only be emailed to applicants upon request.

     

    Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 02 DECEMBER 2019.

    • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
    • Service providers must be registered with the Central Supplier Database
    • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to suppliers who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:
    • Contractors within Ward Level
    • Contractors within Local Municipality Level
    • Canvassing with ECPTA officials shall disqualify a Tender.
    • Late, incomplete or unsigned Tenders will not be considered.
    • The standard tender conditions will apply.
    • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
    • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.

    Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at [email protected]

    ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

    Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:[email protected]; Tip-offs Website:www.whistleblowing.co.za

    MINI-BID NUMBER: 40/19/20- THE SUPPLY AND DELIVERY OF HARDWARE EQUIPMENT FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY FOR A PERIOD OF 36 MONTHS WITH AN OPTION TO EXTEND FOR A FURTHER 12 MONTHS

    _________________________________________________________

    REQUEST FOR QUOTATIONS

    _________________________________________________________

     

    QUOTATION NUMBER: 40/19/20

    THE SUPPLY AND DELIVERY OF HARDWARE EQUIPMENT FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY FOR A PERIOD OF 36 MONTHS WITH AN OPTION TO EXTEND FOR A FURTHER 12 MONTHS ________________________________________________________

    ECPTA hereby invites quotations FOR THE  SUPPLY AND DELIVERY OF HARDWARE EQUIPMENT FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY FOR A PERIOD OF 36 MONTHS WITH AN OPTION TO EXTEND FOR A FURTHER 12 MONTHS. Please refer to the attached Specifications for details.

    NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

     

    EVALUATION OF QUOTATIONS

    PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

    A Three (3) stage evaluation process will be employed. Stage One (1) Bids will be evaluated based on Local Economic Development. Only bidders who meet the criteria for Local Economic Development will advance to Stage 2. In Stage Two (2) all bids received will be evaluated based Local Content. Only service providers who meet the criteria for Local Content will proceed to Stage 3 where bids will be assessed for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

     

    STAGE 1: LOCAL ECONOMIC DEVELOPMENT

     

    Proof of local Address (Bidders must have offices/business address within relevant Municipalities as chosen above). Proof must be in the form of:

    • Lease Agreement; or
    • Utility Bill/ Municipal Account; or
    • Signed letter form ward councillor

    NB: Failure to submit the proof of the address in the above format will lead bidder being disqualified

     

    STAGE 2: Local Production and Content 

     

    Local Content and Production

    • Bidders must declare the local production and content as per the requirement of SBD 6.2
    • The minimum requirement threshold for Local Production and Content for Steel Products and Components for Construction is 100%
    • The minimum requirement threshold for Local Production and Content for Plastic Pipes is 100%
    • NB: Bidders who passed the local content threshold will be evaluated for price and B-BBEE.
    • Bidders who fail to obtain the minimum local content threshold will be rejected and not evaluated further.

    Fully completed annexure C,D and E local content declaration forms

    NB: Bidders must complete and submit SBD 6.2 and all its associated Annexures in order to be considered. Failure to complete the SBD 6.2 and or its Annexures or failure to obtain the minimum threshold for local content will result in immediate rejection of the bid.

    If the quantity of materials and or product required cannot be wholly sourced from South African based manufacturers and /or at the designated local content threshold at any particular time, bidders should obtain written approval from the Department of Trade and Industry (dti) to supply the remaining portion at a lower local content threshold. Such approvals should be obtained prior to the closure of the bid. For further information, bidders may contact Dr Tebogo Makube from the dti at [email protected] or 012 394 3927.

     

    STAGE 3 – PRICE & B-BBEE

    Criteria Points Available
    Bid Price 80
    B-BBEE Contribution Level 20
    Total 100

     

    NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

     

    Quotation documents will be available from the 01 NOVEMBER 2019 free of charge. Documents can only be emailed to applicants upon request.

     

    Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 02 DECEMBER 2019.

    • The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
    • Service providers must be registered with the Central Supplier Database
    • In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to suppliers who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:
    • Contractors within Ward Level
    • Contractors within Local Municipality Level
    • Canvassing with ECPTA officials shall disqualify a Tender.
    • Late, incomplete or unsigned Tenders will not be considered.
    • The standard tender conditions will apply.
    • The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
    • The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.

     

    Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at [email protected].

    _____________________________________________________________________________

    ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

    Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:[email protected]; Tip-offs Website:www.whistleblowing.co.za

     

    Quotation Number: 42/19/20 Supply and Delivery of Groceries for the Eastern Cape Park & Tourism Agency for a period of 36 Months (3 Years)with an option to extend for 12 Months (1 Year)

    ECPTA hereby invites quotations for the SUPPLY AND DELIVERY OF GROCERIES FOR THE EASTERN CAPE PARK & TOURISM AGENCY FOR A PERIOD OF 36 MONTHS (3 YEARS) WITH AN OPTION TO EXTEND FOR 12 MONTHS (1 YEAR) Please refer to the attached Specifications for details.

    NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

    EVALUATION OF QUOTATIONS 

    PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

    Stage 1- Pre-requisites

    • A product catalogue of goods provided by your company
    • Bidders must submit proof of business location in relevant municipality. Proof of address must be submitted in one of the following documents:
    1. Lease Agreement,
    2. Utility Bill,
    3. Municipal Rates clearance, or
    4. Municipal Account
    • Acceptability for Food Premises from your Local Municipality. Certificates for the following premises:
    • Butchery / Bakery / Fruit and Veg / Supermarket (Where applicable for a retail store)
    • Proof of pictures of the building (depicting company name as tendered), tills and equipment.
    • Company organogram

    NB: Failure to provide proof of the above will result in the bidder being disqualified and will not be taken into consideration for evaluation in Stage 2

    STAGE 2- LOCAL PRODUCTION AND CONTENT

    • Bidders must declare the local production and content as per the requirement of SBD 6.2
    • The minimum requirement threshold for Local Production and Content is 80% for Canned / Processed Vegetables as detailed in the Pricing Schedule and in SBD 6.2
    • NB: Bidders who comply with the local content threshold will be evaluated for price and B-BBEE.
    • Bidders who fail to obtain the minimum local content threshold will be rejected and not evaluated further.
    • Bidders must submit a fully completed annexure C,D and E local content declaration forms.

     

    STAGE 3- PRICE & B-BBEE

    Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

    Criteria Points Available
    Bid Price 80
    B-BBEE Contribution Level 20
    Total 100


    NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

    Quotation documents will be available from the 01 November 2019 free of charge. Documents can only be emailed to applicants upon request.

    Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 02 December   2019.

    Inquiries regarding issue of bid documents may be directed by e-mail to Ms Hlokoma Nzanzeka at [email protected]. Technical inquiries may be directed to Mr Mcebisi Sandi at [email protected]

    ____________________________________________________________________

    ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

    • Hotline Number: Toll free number – 0800 611 085;
    • Tip-offs Website: tip-offs.com

OPEN QUOTATIONS

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